application letter for hostel prefect

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Application Letter for Class Prefect – Sample Application for the Post of Class Prefect

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To The Principal, ____________ (School Name) ____________ (Address of the School)

__/__/____ (Date)

Subject: Application for the class prefect

Respected Sir/Madam

This is to inform you that I am _________ (name), a student of _______ (class) of your reputed school i.e. _________ (mention school name). My student ID is ________ (mention student ID number).

I am writing this letter to inform you that I am willing to apply for the position of class prefect for our class i.e. ________ (mention class). I have been appointed as a __________ (mention) and I am requesting you to kindly consider this as an application letter for the same. ___________ (mention your achievements)

I believe you would consider this as a genuine request and would grant me a chance to be the class prefect.

Yours Truly, _____________ (Signature), _____________ (Name), _____________ (Roll number)

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• You should include your interest in the position, relevant experiences or achievements, and a polite request for consideration.
• Including your student ID number provides identification and helps the school administration process your application efficiently.
• Address the principal respectfully as "Respected Sir/Madam" or "Dear Principal" followed by their last name.
• Yes, mentioning relevant extracurricular activities demonstrates your involvement and leadership skills outside of academics.
• Yes, expressing gratitude at the end of the letter shows professionalism and appreciation for the opportunity to apply for the position.

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Application for Allotment of Hostel (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for allotment of hostel.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Hostel Allotment Request

First, find the sample template for application for allotment of hostel below.

To, The Hostel Warden, [Hostel Name], [Institution/University Name], [City, State]

Subject: Application for Allotment of Hostel

Respected Sir/Madam,

I am [Your Name], a student of [Your Class/Year] at [Your Institution/University]. I am writing this application to request a hostel room as I live far away from the campus.

Living in a hostel will help me focus better on my studies and be part of the campus community. It will also make it easier for me to participate in extracurricular activities and interact with my classmates.

I promise to follow all the rules and regulations of the hostel and contribute positively to the hostel environment. I will study diligently and strive to excel in my academics.

I kindly request you to consider my application for hostel allotment and provide me with a room. I am looking forward to a positive response.

Thank you for your attention.

Yours sincerely, [Your Name]

Below I have listed 5 different sample applications for “application for allotment of hostel” that you will certainly find useful for specific scenarios:

Application for Allotment of Hostel for Summer Camp

To, The Hostel Warden, [Hostel Name], [Hostel Address], [City, State, Pin Code].

Subject: Request for Hostel Room Upgrade

Respected Warden,

I am a student residing in Room [Your Current Room Number] of [Hostel Name]. I am writing this letter to kindly request an upgrade to a better room.

The current room I am allocated is [Describe the current room briefly – size, facilities, condition]. However, I am facing some challenges in this room which are affecting my studies and well-being. I believe that a room upgrade will greatly help me focus better on my academics and overall development.

I would be grateful if you could consider my request and allocate me a room that is [Describe the ideal room you are looking for – size, facilities, etc.]. This change will not only enhance my living experience but also contribute positively to my academic performance.

Thank you for considering my request. I look forward to your favorable response.

Yours sincerely,

[Your Name] [Your Room Number]

Application for Allotment of Hostel for Science Fair Participation

To, The Camp Coordinator, [Camp Name], [Camp Address], [City, State, PIN Code].

Subject: Application for Hostel Accommodation During Summer Camp

I am writing to request hostel accommodation during the upcoming summer camp at [Camp Name]. My name is [Your Name] and I am [Your Age] years old. I am excited to be a part of this wonderful camp experience and I believe staying at the hostel will enhance my overall camp experience.

I live far away from the camp location and traveling back and forth daily would be very tiring. Staying at the hostel would allow me to fully participate in all camp activities without any worries about commuting. It will also give me the opportunity to make new friends and create lasting memories with my fellow campers.

I promise to follow all hostel rules and regulations, and to be respectful towards my roommates and camp staff. I am looking forward to learning new things, exploring nature, and having fun during the camp.

Thank you for considering my request for hostel accommodation. I am eagerly waiting for the camp to begin and I am excited to make the most of this experience.

[Your Name] [Your Contact Number]

Application for Allotment of Hostel during Sports Tournament

To, The Hostel Warden, [Hostel Name], [Hostel Address], [City, State, PIN Code]

Subject: Application for Special Dietary Accommodation

I am writing to request special dietary accommodation during my stay at the hostel. I have certain food allergies that make it important for me to have specific foods to stay healthy and safe.

I am allergic to [specific food items or ingredients]. Eating these foods can make me sick, and I want to ensure that I have a safe and comfortable stay at the hostel.

I kindly request your support in providing alternative food options that do not contain these allergens. It would be greatly helpful if the hostel kitchen could prepare meals that are safe for me to eat.

I appreciate your understanding and assistance in this matter. Your help in accommodating my dietary needs will make a significant difference in my stay at the hostel.

Thank you for your attention to this request.

Sincerely, [Your Name] [Your Hostel Room Number]

Application for Allotment of Hostel for Educational Field Trip

To, The Hostel Warden, [Hostel Name], [Hostel Address], [City, State, Pin Code]

Subject: Application for Extended Stay in the Hostel During Academic Break

I am writing to request permission to stay in the hostel during the upcoming academic break from [start date] to [end date]. As a resident student of [Your College/University Name], I would like to continue residing in the hostel premises to ensure a safe and conducive environment for my studies.

During this break, I have planned to utilize the extra time for focused revision and preparation for upcoming exams. Staying in the hostel will provide me with the necessary resources and quiet space to concentrate on my studies without any distractions.

I assure you that I will adhere to all hostel rules and regulations during this extended stay period. I will maintain cleanliness in my room, follow the schedule, and be considerate towards fellow residents.

I kindly request your approval for this extended stay and assure you of my responsible behavior throughout the break. Your understanding and support in this matter would be greatly appreciated.

Thank you for considering my request.

Yours sincerely, [Your Name] [Your Room Number] [Your Contact Number]

Application for Allotment of Hostel for Cultural Exchange Program

To: The Principal, [School Name], [School Address]

Subject: Application for Hostel Room Change Due to Allergies

Respected Principal,

I am a student of [Your Class and Section] studying in your esteemed school. I am writing this application to request a change in my hostel room due to my severe allergies.

Since I moved into my current room, I have been experiencing allergic reactions that have been affecting my health and studies. The dust and mold in the room are triggering my allergies, making it hard for me to concentrate on my studies and affecting my overall well-being.

I kindly request your permission to change my hostel room to a cleaner environment that will not aggravate my allergies. This change will greatly help me focus better on my studies and improve my health.

I assure you that this change will positively impact my academic performance and ensure a healthier living space for me in the hostel.

Yours sincerely, [Your Name] [Your Class and Section]

How to Write Application for Allotment of Hostel

Some writing tips to help you craft a better application:

• Start with a clear subject line: “Application for Hostel Allotment.”
• Begin with a polite greeting to the concerned authority.
• Introduce yourself briefly and state your purpose for seeking hostel accommodation.
• Include your personal details like name, contact information, course details, and student ID number.
• Mention any specific preferences or requirements you may have regarding the accommodation.
• Explain why you need hostel accommodation and how it will benefit your academic pursuits.
• Express gratitude for considering your application and sign off politely.

Related Topics:

• Application for Allotment of Guest House
• Application for Allotment of GPF Account Number
• Application for Allotment of Government Accommodation

View all topics →

I am sure you will get some insights from here on how to write “application for allotment of hostel”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Application for Hostel Allotment

When a student moves out of their city and wants to apply for residence in their school, college or university hostels, they need to write an application for hostel allotment so as to check if there is an availability of rooms in the hostel or not. The hostel may be owned by the college or can be a private one also, in either of the cases, an application needs to be written to the hostel owner or the warden to check the availability of a room or to pre-book a room. Like any other formal letter, an application for hostel allotment is also written in a formal way and has a particular format to it. It can be written by any student looking for accommodation in their school’s /college’s /university’s hostel.

Application for H ostel A llotment: G uidelines and T ips

• Like any other formal letter, the allotment application should be written in a formal manner and the language used should be positive and professional.
• Keep the tone of the application polite and genuine as you are making a request for accommodation.
• The application should state your reason for writing and applying to the hostel.
• Attach any kind of documents which might be needed for the process.
• Address the application to a specific person. It can be the hostel’s warden or the person in charge of the hostel
• Make sure the matter is precise and to the point.
• The application should start from the sender’s address.
• Any kind of requirements or requests of the student should be mentioned.

Format of A pplication for H ostel A llotment

Sender’s address

Date (dd/mm/yyyy)

(Receiver’s address)

Salutation (Respected Sir/Ma’am)

Body of the application

Yours sincerely/obediently,

Sender’s name

S ample 1   – Application for S chool’s H ostel A llotment

512 Neema Nagar,

Jindal Road,

Shine International School,

Jawahar Road,

Subject: Query regarding hostel application

Respected Sir,

I, Diksha Sharma, beg to state that I have been enrolled in class 11th on the basis of an examination conducted by your school and I shall continue my higher secondary studies there. As per the process, my admission formalities will be starting on 12th May 2022. My hometown is Chennai and thus I need to have hostel accommodation while I pursue my studies.

I request you to please allot me a seat in the school hostel. A room in the school hostel will be very economical for me, so I will be able to concentrate on my studies if I will stay with my fellow mates in the hostel.

I will not give you any chance to complain and you will never find me misbehaving. I will be obliged if you provide me with an allotment.

Diksha Sharma

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S ample 2   – Application for U niversity’s H ostel A llotment

651, Lalbagh Complex,

Lalbagh Road,

Miss Dubey,

Hostel supervisor,

Anant International,

Subject: Request for hostel room

Respected Ma’am,

With due respect, I would like to inform you that I am newly admitted to your prestigious University as a student of economics. I’m writing this letter so as to request an accommodation in the university’s hostel.

I’m from Bangalore and am currently staying as a paying guest in Vasant Vihar. My apartment is at a considerable distance from the campus due to which the travel expenses are quite high for me. I also need to share it with two others, which affects my concentration on studies as well. The university’s accommodation will be affordable as well as more peaceful for me.

Kindly let me know the details about the room and the procedure to complete the formalities. I humbly request you to provide me with accommodation in the hostel.

S ample 3   – Application for A llotment written by a P arent

216, Desai Complex,

Rajat Road,

Amarpura (Huzur),

Freedom International,

Subject: Request for hostel allotment

With humble request, I, Madan Gaur, father of Shakti Gaur, beg to state that my daughter has been enrolled in class 10th in your prestigious school. Our family belongs to a small village far away from your school. The purpose of this letter is to request you to provide an enrolment for my daughter in your school’s hostel.

I have also considered other hostels around the campus but I feel they are not safe enough. My daughter is a very bright and obedient student. Given all the amenities you provide to the students, I request you to allot a room for my daughter as well.

Kindly revert the details of formalities. I will be highly obliged if you consider my request.

FAQs about A pplication for H oste l A llotment

Question 1. What is an application for hostel allotment?

Answer. An application for hostel allotment is a formal letter written by a student when they want accommodation in the hostel of their school/college/university.

Question 2. Can a parent write an application for hostel allotment on behalf of their children?

Answer. Yes, a parent can write an application for hostel allotment on behalf of their children who will be taking admissions to the school/college. They can write the application to enquire about the hostel availability and facilities.

Question 3. To whom should we address when we write an application for hostel allotment?

Answer. When we write an application for hostel allotment, it can be addressed to the hostel’s warden or the person in charge of the hostel. It can also be addressed to the head of the school/college.

Question 4. What should we include in an application for hostel allotment?

Answer. A student/ parent should clearly state the reason for requesting a hostel room. Any kind of queries or special requests on behalf of the student should also be mentioned.

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I am writing this letter in application for the position of Prefect and Head/Deputy Head prefect. I see this position as a central part of the schools foundations, traditions, and effective communication

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• Application For Hostel Allotment

Application for Hostel Allotment | Check the Format and Sample Letters

Moving to a new city, a new college, a new hostel? A good and comfortable place to stay would be what worries you the most. Most often, colleges and universities have hostels where students can stay. However, the space available is limited and you would mostly be asked to write an application for hostel allotment. It can be done either to pre book a room for yourself or to get confirmation about the availability of a room.

Go through the article to learn how an application for hostel allotment can be written. You can also take a look at the samples given to have a clear idea of how exactly it has to be written.

Table of Contents

How to write an application for hostel allotment, hostel application format, application for room allotment, application for hostel accommodation, frequently asked questions on application for hostel allotment.

In order to write an application for hostel accommodation confirmation, you will have to follow the format of formal letter . Throughout our school life, we must have written a variety of letters to our Principal , to our society secretary, permission letters to our leads, etc. Just like other those letters, an application for room allotment has to be written in a polite tone using professional language, either to the hostel owner or the hostel warden. Remember that you can, in no way, be informal.

The hostel application format should include the sender’s address, the date, the receiver’s address, the subject and the body of the letter requesting hostel allotment, followed by the complimentary closing, your name and contact details.

Format and Samples

Go through the format and sample letters given below to make sure you write a letter without missing out any information.

448, Saheed Nagar

Bhubaneswar – 751007

February 25, 2022

Mr. Prateek Mishra

Marylane Boys Hostel

Bannerghatta Road

Bangalore – 560076

Sub: Query regarding hostel allocation

Respected Madam,

I, Adarsh, would like to inform you that I have taken an admission at Christ University, Bannerghatta Campus for the MA English and Cultural Studies. My admission process would be complete on the 1st of March and I am in need of a place for accommodation. I am writing to enquire about the same.

I request you to please provide the information regarding the availability of room and the facilities provided including food services, costs of room for single and two sharing, curfew, etc. Kindly revert at the earliest.

Yours sincerely,

(Signature)

ADARSH NIVIN

Shubhashree Tripathy

Shakti Nagar, Lane-8

Cuttack, Odisha – 751031

Serene Hostel

Bangalore- 560076

Sub: Query regarding room allotment

I am Subhashree Tripathy, a student of I BSc Computer Science. I had previously requested for a room allocation in the college hostel and I had been informed that I am to move into room no. 26. It has come to my knowledge that another girl has also been allotted the same room. I request you to kindly look into this and resolve the issue at the earliest as classes begin next week. Awaiting your response.

SUBHASHREE TRIPATHY

Zoo Side Wall Road, Sector-9

Navi Mumbai – 650012

23rd May, 2022

University Girls’ Hostel

Sub: Requesting for the details of hostel accommodation

I, Shakti Meher, father of Soumya Meher, am writing to request details of accommodation being provided at the university hostel. My daughter has secured an admission for the BA History course at the university and her classes are to commence from the 5th of June (Monday). As there are hardly two weeks left, I would like to know the process of hostel admissions and also the information we would have to provide when applying for an accommodation.

Considering the fact that it would be safer for her to reside in the university hostel, I would like to request you to kindly provide with the details of rooms and facilities available so that I could do the needful at the earliest to secure a comfortable and safe space for my daughter.  I shall be highly obliged for the same.

SHAKTI MEHER

Father of Soumya Meher

How to write an application for hostel allotment?

The application for hostel allotment is a type of formal letter which can be written to the person in charge of the hostel. You can explain about your requirements if any or request them to revert to you quoting the facilities they have.

Whom should we address the letter for hostel accommodation to?

In order to enquire about the amenities of the hostel, you can write the letter to the person in charge of the hostel. If it is a college or university hostel, then you can write it to the head of the college or university or the warden of the hostel.

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