how do you cite a website when writing an essay

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APA Style (7th Edition) Citation Guide: Websites

• Introduction
• Journal Articles
• Magazine/Newspaper Articles
• Books & Ebooks
• Government & Legal Documents
• Biblical Sources
• Secondary Sources
• Films/Videos/TV Shows
• How to Cite: Other
• Additional Help

Table of Contents

Entire Website - No Separate Pages or Sections

Page or Section from a Website

Note: All citations should be double spaced and have a hanging indent in a Reference List.

A "hanging indent" means that each subsequent line after the first line of your citation should be indented by 0.5 inches.

This Microsoft support page contains instructions about how to format a hanging indent in a paper.

It can sometimes be difficult to find out who the author of a website is. Remember that an author can be a corporation or group, not only a specific person. Author information can sometimes be found under an "About" section on a website.

If there is no known author, start the citation with the title of the website instead.

The best date to use for a website is the date that the content was last updated. Otherwise look for a copyright or original publication date. Unfortunately this information may not be provided or may be hard to find. Often date information is put on the bottom of the pages of a website.

If you do not know the complete date, put as much information as you can find. For example you may have a year but no month or day.

If an original publication date and a last updated date are provided, use the last updated date. If the more current date is "last reviewed" instead of "last updated," use the original publication date (since the review may not have changed the content).

If there is no date provided, put the letters (n.d.) in round brackets where you'd normally put the date.

Titles should be italicized when the document stands alone (e.g. books, reports, websites, etc.), but not when it is part of a greater whole (e.g. chapters, articles, webpages, etc.).

Website Name

Provide website names in title case without italics after titles of work. Include a period after the website name, followed by the URL. When the author of the work is the same as the website name, omit the site name from the reference.

Retrieval Date

If the content of a website is likely to change over time (e.g. Wikis), you must provide the date you last visited the website.

If a URL is too long to fit onto one line, try to break it at a slash (/).

Entire Website

Note: If you are quoting or paraphrasing part of a website, you should create a reference for a Page or Section. If you mention a website in general, do not create a reference list entry or an in-text citation. Instead, include the name of the website in the text and provide the URL in parentheses.

The Department of Justice has a site called ReportCrime.gov (https://www.reportcrime.gov/) to help people identify and report crimes in their area.

Note : If you cite multiple webpages from a website, create a reference for each. Include the date you retrieved the information if the content is likely to change over time.

Created by a Corporate or Group Author

Corporation/Group/Organization's Name. (Year website was last updated/published, Month Day if given). Title of page: Subtitle (if any). Website Name. URL

Example in which the content is unlikely to change over time:

American Society for the Prevention of Cruelty to Animals. (2019, November 21). Justice served: Case closed for over 40 dogfighting victims . https://www.aspca.org/news/justice-served-case-closed-over-40-dogfighting-victims

Example in which the content is likely to change over time:

Adidas. (2020). Sustainability . Retrieved January 23, 2020, from https://www.adidas.com/us/sustainability

Note: When the author and site name are the same, omit the site name in the reference.

In-Text Paraphrase:

(Corporation/Group's Name, Year)

Example: (Adidas, 2020)

In-Text Quote:

(Corporation/Group's Name, year, Section Name section, para. Paragraph Number if more than one paragraph in section)

Example: (Adidas, 2020, Sustainability section, para. 1)

Note: When there are no visible page numbers or paragraph numbers, you may cite the section heading and the number of the paragraph in that section to identify where your quote came from.

Abbreviating Corporation/Group Author Name in In-Text citations:

Author names for corporations/groups can often be abbreviated. The first time you refer to the author, provide the full name, along with the abbreviation.

If the group name appears in the text of your paper, include the abbreviation in the in-text parenthetical citation:

Example: The American Society for the Prevention of Cruelty to Animals (ASPCA, 2019) assisted in the rescue of 40 dogs.

If the group name first appears within a parenthetical citation, include the full group name as well as the abbreviation in square brackets:

Example: Forty dogs were rescued in Bendena, Kansas (American Society for the Prevention of Cruelty to Animals [ASPCA], 2019).

Provide the full group name (without an abbreviation) in the reference list entry: 

Created by an Individual Author 

Author's Last Name, First Initial. Second Initial if Given. (Year website was last updated/published, Month Day if given). Title of page: Subtitle (if any). Website Name. URL

Price, D. (2018, March 23). Laziness does not exist . Medium. https://humanparts.medium.com/laziness-does-not-exist-3af27e312d01

Shillam, S. (2018). Message from the Dean . University of Portland. Retrieved October 1, 2018, from https://nursing.up.edu/about/index.html

(Author Last Name, Year)

Example: (Shillam, 2018)

(Author Last Name, Year, Section Name section, para. Paragraph Number if more than one paragraph in section)

Example: (Shillam, 2018, Message from the dean section, para. 2)

Created by an Unknown Author 

Title of page: Subtitle (if any). (Year website was last updated/published, Month Day if given). Website Name. URL

Example in which the content is unlikely to change over time (because the restaurant has closed) :

Jarra's Ethiopian Restaurant [Reviews]. (2012, November 9). Yelp. https://www.yelp.com/biz/jarras-ethiopian-restaurant-portland

Powell's City of Books [Reviews]. (2020, February 25). Yelp. Retrieved February 28, 2020, from https://www.yelp.com/biz/powells-city-of-books-portland-4

("Title," Year)

Example: ("Powell's City of Books," 2020)

("Title," Year, Section Name section, para. Paragraph Number if more than one paragraph in section)

Example: ("Powell's City of Books," 2020, Review Highlights)

Note: When there are no visible page numbers or paragraph numbers, you may cite the section heading and the number of the paragraph in that section to identify where your quote came from. In this example, there is only one paragraph under the specific heading, so no paragraph number is needed.

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• Last Updated: Aug 13, 2024 4:33 PM
• URL: https://libguides.up.edu/apa

• Bibliography Answers

How to cite a website in APA, MLA, or Harvard style

There are many different ways to cite a website, depending on which citation style you need to format it in.

 The easy way to cite a website in any citation style

Use our citation generator below to automatically cite a website in any style, including APA, MLA 7 and 8, and Harvard. Just select the style you need, copy the URL into the search box, and press search. We’ll do the rest.

 The manual way to cite a website

To cite a website by hand just follow the instructions below. For the 3 most popular styles–APA, MLA 8, and Harvard–this is as follows:

 In APA style

You need to locate these details for the website: page or article author, page or article title, website name, published date, access date, page URL (web address) .

• The author can typically be found on the page, but if there isn’t one listed you can use the website name in its place.
• The page title can be found near the top of the page, and you can also find it by hovering your mouse over the browser tab.
• The website name can usually be found in the web address or by looking for a logo or similar at the very top of the page.
• There often isn’t a publish date , but if there is it’ll be very close to the page title.
• The access date is the date you took information from the article (usually today).
• The page URL can be copied straight from the address bar of your browser and will start with either http:// or https://.

Then use this template, replacing the colored placeholders with the information you found on the page:

Author last name , author first name initial . ( published year , published month and day ). Page title . Retrieved accessed month and day , accessed year , from article URL .

The final formatted citation should look like this:

Ingle, S. (2018, February 11). Winter Olympics was hit by cyber-attack, officials confirm. Retrieved July 24, 2018, from https://www.theguardian.com/sport/2018/feb/11/winter-olympics-was-hit-by-cyber-attack-officials-confirm.

For a more comprehensive guide, including what to do when you can’t find certain details, have a look at our more in-depth guide to citing a website in APA format .

 In MLA 8 style

Here are the specific details you need to find on the page: page or article author, page or article title, website name, published date, access date, page URL (web address) .

Then use this template:

Author last name , author first name . “ Page title .” website name , published date day, month, year , page URL . Accessed accessed date day, month, year .

Ingle, Sean. “Winter Olympics Was Hit by Cyber-Attack, Officials Confirm.” The Guardian , 11 Feb. 2018, https://www.theguardian.com/sport/2018/feb/11/winter-olympics-was-hit-by-cyber-attack-officials-confirm. Accessed 13 July 2018.

For a more comprehensive guide, including what to do when you can’t find certain details, have a look at our more in-depth guide to citing a website in MLA 8 format .

 In Harvard style

First, find these details for the website: page or article author, page or article title, website name, published date, access date, page URL (web address) .

Author last name , author firstname initial ( published date year ). Page title . [online] website name . Available at: page URL [Accessed accessed date day, month, year ].

Ingle, S. (2018). Winter Olympics was hit by cyber-attack, officials confirm . [online] The Guardian. Available at: https://www.theguardian.com/sport/2018/feb/11/winter-olympics-was-hit-by-cyber-attack-officials-confirm [Accessed 13 Jul. 2018].

Daniel is a qualified librarian, former teacher, and citation expert. He has been contributing to MyBib since 2018.

Home ➔ Citation Questions ➔ Citing a Website in an Essay — APA and MLA Reference Guide

Citing a Website in an Essay — APA and MLA Reference Guide

Building a strong house starts with a sturdy foundation. Similarly, writing a good essay requires reliable information. Your citations and references prove to your reader that your ideas are based on facts. Searching for solid information can take time, but the Internet makes it easier by offering a wide range of sources.

You’ll find not only digital versions of print materials but also lots of content that’s only online, like blogs or research reports. To use this information in your essay, you need to know how to cite a website in an essay properly. This article will show you how to do that. We’ll focus on how to cite in two common styles, APA and MLA.

Note: Examples below are for the reference list entry only. For in-text citation guidelines, check — How to Cite a Source in an Essay .

Understanding the Essential Elements

When citing websites in your essay, it’s important to grasp the key components of a proper citation. So, what are these essential elements? Let’s break it down.

• Author: The first piece of the puzzle is the author’s name. If available, this typically includes the last name and initials of the author. Sometimes, you might have an organization or a company as the author. Remember, proper citation respects the hard work of the original creator.
• Date: The next element is the publication date. This is the year, and often the month and day, when the content was published or last updated. Dates are crucial as they allow readers to determine the timeliness and relevance of the source.
• Site Name: The name of the website where the content is published.
• Title: Here, we’re talking about the title of the web page or article. Be accurate and copy the article title exactly as it appears on the website. Remember, it’s a direct reflection of the content.
• Source: Finally, where did you find the information? This could be the website’s URL. This helps readers trace back to the original source if they wish.
• Page Number: If the source includes numbered pages, paragraphs, or sections, these details are included, particularly in direct quotations.
• Retrieval Date: For online sources that are likely to change over time (like a Wiki page), APA style recommends adding a retrieval date.

The order and format of these elements may vary between APA and MLA styles, but their inclusion remains a constant across both. Understanding these components is the first step in mastering the art of proper citation. Stay tuned as we delve deeper into the specific rules of each style in the following sections.

How to Cite a Website in APA

Citing a website in APA (American Psychological Association) style involves several key steps. Let’s walk through them.

• Example: Johnson, A. B., & Smith, C. D.
• Example: (2023, January 1)
• Example: How to bake bread at home
• Example: Baking 101
• Example: https://www.baking101.com/bake-bread-at-home

The final website citation would look like this:

Johnson, A. B., & Smith, C. D. (2023, January 1). How to bake bread at home. Baking 101. https://www.baking101.com/bake-bread-at-home

Remember to adhere to your institution’s guidelines for font and line spacing. Most often, APA citations are double-spaced and use a standard font, like 12-point Times New Roman.

That’s the basics of citing web pages in APA style. But remember, more complex situations will require additional rules. For example, multiple authors, no author, or no date all have their own guidelines.

• Example: How to bake bread at home. (2023, January 1). Baking 101. https://www.baking101.com/bake-bread-at-home
• Example: Johnson, A. B., & Smith, C. D. (n.d.). How to bake bread at home. Baking 101. https://www.baking101.com/bake-bread-at-home
• Example: Johnson, A. B., Smith, C. D., & Lee, E. F. (2023, January 1). How to bake bread at home. Baking 101. https://www.baking101.com/bake-bread-at-home
• Example: American Baking Association. (2023, January 1). How to bake bread at home. Baking 101. https://www.baking101.com/bake-bread-at-home
• Example: American Baking Association. (2023, January 1). How to bake bread at home. Baking 101. Retrieved June 24, 2023, from https://www.baking101.com/bake-bread-at-home

These are just common exceptions. Always refer to an APA style guide or manual for the most accurate and up-to-date website citation rules.

How to Cite a Website in MLA

The Modern Language Association (MLA) format for citing websites involves several key steps, with variations for certain exceptions. Here’s a step-by-step guide:

• Example: Johnson, Amy B., and Charles D. Smith.
• Example: “How to Bake Bread at Home.”
• Example: Baking 101,
• Example: Johnson Publishing,
• Example: 1 Jan. 2023,
• Example: www.baking101.com/bake-bread-at-home

Johnson, Amy B., and Charles D. Smith. “How to Bake Bread at Home.” Baking 101, Johnson Publishing, 1 Jan. 2023, www.baking101.com/bake-bread-at-home .

Remember to follow the formatting guidelines provided by your institution, but generally, MLA citations are double-spaced and use a legible font like Times New Roman.

Now, let’s go over the exceptions:

• “How to Bake Bread at Home.” Baking 101, Johnson Publishing, 1 Jan. 2023, www.baking101.com/bake-bread-at-home .
• Johnson, Amy B., et al. “How to Bake Bread at Home.” Baking 101, Johnson Publishing, 1 Jan. 2023, www.baking101.com/bake-bread-at-home .
• American Baking Association. “How to Bake Bread at Home.” Baking 101, Johnson Publishing, 1 Jan. 2023, www.baking101.com/bake-bread-at-home .
• Johnson, Amy B., and Charles D. Smith. “How to Bake Bread at Home.” Baking 101, www.baking101.com/bake-bread-at-home . Accessed 25 June 2023.

Although it’s not required in every website citation, the accessed date can be a helpful piece of information to include, providing additional context about the currency of your information.

Always refer to an MLA guide or publication manual for the most accurate and up-to-date rules for citing a website. This is just a general guide and may not cover all possible scenarios you may encounter.

Bonus: How to Cite a Website in Chicago Style

Citing a website in the Chicago Manual of Style involves certain key steps. Here’s a straightforward guide to assist you, along with examples of common exceptions.

• Example: Amy B. Johnson and Charles D. Smith
• Example: “How to Bake Bread at Home”
• Example: (2023),
• DOI example: https://dx.doi.org/10.1093/ajae/aaq063

The final citation would look like this:

Johnson, Amy B., and Charles D. Smith. “How to Bake Bread at Home.” Baking 101, (2023), https://www.baking101.com/bake-bread-at-home .

Now let’s consider the exceptions:

• “How to Bake Bread at Home.” Baking 101, (2023), https://www.baking101.com/bake-bread-at-home .
• Amy B. Johnson, Charles D. Smith, and Elizabeth F. Lee. “How to Bake Bread at Home.” Baking 101, (2023), https://www.baking101.com/bake-bread-at-home .
• American Baking Association. “How to Bake Bread at Home.” Baking 101, (2023), https://www.baking101.com/bake-bread-at-home .
• Amy B. Johnson and Charles D. Smith. “How to Bake Bread at Home.” Baking 101, Accessed June 26, 2023, https://www.baking101.com/bake-bread-at-home .

Please note that the above examples are for the bibliography. Footnotes or endnotes in Chicago style may differ slightly, so always be sure to check with your instructor or refer to the Chicago Manual of Style.

The list of references

• Citation Guide: How to cite Websites — Dixie State University Library
• APA Quick Citation Guide — PennState University Libraries
• Citing Internet Sources — Yale Poorvu Center of Teaching and Learning

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How to Write an Academic Essay with References and Citations

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Written by  Scribendi

If you're wondering how to write an academic essay with references, look no further. In this article, we'll discuss how to use in-text citations and references, including how to cite a website, how to cite a book, and how to cite a Tweet, according to various style guides.

You might need to cite sources when writing a paper that references other sources. For example, when writing an essay, you may use information from other works, such as books, articles, or websites. You must then inform readers where this information came from. Failure to do so, even accidentally, is plagiarism—passing off another person's work as your own.

You can avoid plagiarism and show readers where to find information by using citations and references. 

Citations tell readers where a piece of information came from. They take the form of footnotes, endnotes, or parenthetical elements, depending on your style guide. In-text citations are usually placed at the end of a sentence containing the relevant information. 

A reference list , bibliography, or works cited list at the end of a text provides additional details about these cited sources. This list includes enough publication information allowing readers to look up these sources themselves.

Referencing is important for more than simply avoiding plagiarism. Referring to a trustworthy source shows that the information is reliable. Referring to reliable information can also support your major points and back up your argument. 

Learning how to write an academic essay with references and how to use in-text citations will allow you to cite authors who have made similar arguments. This helps show that your argument is objective and not entirely based on personal biases.

How Do You Determine Which Style Guide to Use?

Often, a professor will assign a style guide. The purpose of a style guide is to provide writers with formatting instructions. If your professor has not assigned a style guide, they should still be able to recommend one. 

If you are entirely free to choose, pick one that aligns with your field (for example, APA is frequently used for scientific writing). 

Some of the most common style guides are as follows:

AP style for journalism

Chicago style for publishing

APA style for scholarly writing (commonly used in scientific fields)

MLA style for scholarly citations (commonly used in English literature fields)

Some journals have their own style guides, so if you plan to publish, check which guide your target journal uses. You can do this by locating your target journal's website and searching for author guidelines.

How Do You Pick Your Sources?

When learning how to write an academic essay with references, you must identify reliable sources that support your argument. 

As you read, think critically and evaluate sources for:

Objectivity

Keep detailed notes on the sources so that you can easily find them again, if needed.

Tip: Record these notes in the format of your style guide—your reference list will then be ready to go.

How to Use In-Text Citations in MLA

An in-text citation in MLA includes the author's last name and the relevant page number: 

(Author 123)

How to Cite a Website in MLA

Here's how to cite a website in MLA:

Author's last name, First name. "Title of page."

Website. Website Publisher, date. Web. Date

retrieved. <URL>

With information from a real website, this looks like:

Morris, Nancy. "How to Cite a Tweet in APA,

Chicago, and MLA." Scribendi. Scribendi

Inc., n.d. Web. 22 Dec. 2021.

<https://www.scribendi.com/academy/articles/how_to_cite_a_website.en.html>

How Do You Cite a Tweet in MLA ?

MLA uses the full text of a short Tweet (under 140 characters) as its title. Longer Tweets can be shortened using ellipses. 

MLA Tweet references should be formatted as follows:

@twitterhandle (Author Name). "Text of Tweet." Twitter, Date Month, Year, time of

publication, URL.

With information from an actual Tweet, this looks like:

@neiltyson (Neil deGrasse Tyson). "You can't use reason to convince anyone out of an

argument that they didn't use reason to get into." Twitter, 29 Sept. 2020, 10:15 p.m.,

https://twitter.com/neiltyson/status/1311127369785192449 .

How to Cite a Book in MLA

Here's how to cite a book in MLA:

Author's last name, First name. Book Title. Publisher, Year.

With publication information from a real book, this looks like:

Montgomery, L.M. Rainbow Valley. Frederick A. Stokes Company, 1919.

How to Cite a Chapter in a Book in MLA

Author's last name, First name. "Title of Chapter." Book Title , edited by Editor Name,

Publisher, Year, pp. page range.

With publication information from an actual book, this looks like:

Ezell, Margaret J.M. "The Social Author: Manuscript Culture, Writers, and Readers." The

Broadview Reader in Book History , edited by Michelle Levy and Tom Mole, Broadview

Press, 2015,pp. 375–394.

How to  Cite a Paraphrase in MLA

You can cite a paraphrase in MLA exactly the same way as you would cite a direct quotation. 

Make sure to include the author's name (either in the text or in the parenthetical citation) and the relevant page number.

How to Use In-Text Citations in APA

In APA, in-text citations include the author's last name and the year of publication; a page number is included only if a direct quotation is used: 

(Author, 2021, p. 123)

How to Cite a Website in APA

Here's how to cite a website in APA:

Author, A. A., & Author, B. B. (Year, Month. date of publication). Title of page. https://URL

Morris, N. (n.d.). How to cite a Tweet in APA, Chicago, and MLA. 

https://www.scribendi.com/academy/articles/how_to_cite_a_website.en.html       

Tip: Learn more about how to write an academic essay with  references to websites .

How Do You  Cite a Tweet in APA ?

APA refers to Tweets using their first 20 words. 

Tweet references should be formatted as follows:

Author, A. A. [@twitterhandle). (Year, Month. date of publication). First 20 words of the

Tweet. [Tweet] Twitter. URL

When we input information from a real Tweet, this looks like:

deGrasse Tyson, N. [@neiltyson]. (2020, Sept. 29). You can't use reason to convince anyone

out of an argument that they didn't use reason to get into. [Tweet] Twitter.

https://twitter.com/neiltyson/status/1311127369785192449

How to Cite a Book in APA

Here's how to cite a book in APA:   

Author, A. A. (Year). Book title. Publisher.

For a real book, this looks like:

Montgomery, L. M. (1919). Rainbow valley.

Frederick A. Stokes Company.

How to Cite a Chapter in a Book in APA

Author, A. A. (Year). Chapter title. In Editor Name (Ed.), Book Title (pp. page range).

With information from a real book, this looks like:

Ezell, M. J. M. (2014). The social author: Manuscript culture, writers, and readers. In

Michelle Levy and Tom Mole (Eds.), The Broadview Reader in Book History (pp. 375–

394). Broadview Press.

Knowing how to cite a book and how to cite a chapter in a book correctly will take you a long way in creating an effective reference list.

How to Cite a Paraphrase in APA

You can cite a paraphrase in APA the same way as you would cite a direct quotation, including the author's name and year of publication. 

In APA, you may also choose to pinpoint the page from which the information is taken.

Referencing is an essential part of academic integrity. Learning how to write an academic essay with references and how to use in-text citations shows readers that you did your research and helps them locate your sources.

Learning how to cite a website, how to cite a book, and how to cite a paraphrase can also help you avoid plagiarism —an academic offense with serious consequences for your education or professional reputation.

Scribendi can help format your citations or review your whole paper with our Academic Editing services .

Take Your Essay from Good to Great

Hire an expert academic editor , or get a free sample, about the author.

Scribendi's in-house editors work with writers from all over the globe to perfect their writing. They know that no piece of writing is complete without a professional edit, and they love to see a good piece of writing transformed into a great one. Scribendi's in-house editors are unrivaled in both experience and education, having collectively edited millions of words and obtained numerous degrees. They love consuming caffeinated beverages, reading books of various genres, and relaxing in quiet, dimly lit spaces.

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"The Complete Beginner's Guide to Academic Writing"

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MLA In-Text Citations: The Basics

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Guidelines for referring to the works of others in your text using MLA style are covered throughout the  MLA Handbook  and in chapter 7 of the  MLA Style Manual . Both books provide extensive examples, so it's a good idea to consult them if you want to become even more familiar with MLA guidelines or if you have a particular reference question.

Basic in-text citation rules

In MLA Style, referring to the works of others in your text is done using parenthetical citations . This method involves providing relevant source information in parentheses whenever a sentence uses a quotation or paraphrase. Usually, the simplest way to do this is to put all of the source information in parentheses at the end of the sentence (i.e., just before the period). However, as the examples below will illustrate, there are situations where it makes sense to put the parenthetical elsewhere in the sentence, or even to leave information out.

General Guidelines

• The source information required in a parenthetical citation depends (1) upon the source medium (e.g. print, web, DVD) and (2) upon the source’s entry on the Works Cited page.
• Any source information that you provide in-text must correspond to the source information on the Works Cited page. More specifically, whatever signal word or phrase you provide to your readers in the text must be the first thing that appears on the left-hand margin of the corresponding entry on the Works Cited page.

In-text citations: Author-page style

MLA format follows the author-page method of in-text citation. This means that the author's last name and the page number(s) from which the quotation or paraphrase is taken must appear in the text, and a complete reference should appear on your Works Cited page. The author's name may appear either in the sentence itself or in parentheses following the quotation or paraphrase, but the page number(s) should always appear in the parentheses, not in the text of your sentence. For example:

Both citations in the examples above, (263) and (Wordsworth 263), tell readers that the information in the sentence can be located on page 263 of a work by an author named Wordsworth. If readers want more information about this source, they can turn to the Works Cited page, where, under the name of Wordsworth, they would find the following information:

Wordsworth, William. Lyrical Ballads . Oxford UP, 1967.

In-text citations for print sources with known author

For print sources like books, magazines, scholarly journal articles, and newspapers, provide a signal word or phrase (usually the author’s last name) and a page number. If you provide the signal word/phrase in the sentence, you do not need to include it in the parenthetical citation.

These examples must correspond to an entry that begins with Burke, which will be the first thing that appears on the left-hand margin of an entry on the Works Cited page:

Burke, Kenneth. Language as Symbolic Action: Essays on Life, Literature, and Method . University of California Press, 1966.

In-text citations for print sources by a corporate author

When a source has a corporate author, it is acceptable to use the name of the corporation followed by the page number for the in-text citation. You should also use abbreviations (e.g., nat'l for national) where appropriate, so as to avoid interrupting the flow of reading with overly long parenthetical citations.

In-text citations for sources with non-standard labeling systems

If a source uses a labeling or numbering system other than page numbers, such as a script or poetry, precede the citation with said label. When citing a poem, for instance, the parenthetical would begin with the word “line”, and then the line number or range. For example, the examination of William Blake’s poem “The Tyger” would be cited as such:

The speaker makes an ardent call for the exploration of the connection between the violence of nature and the divinity of creation. “In what distant deeps or skies. / Burnt the fire of thine eyes," they ask in reference to the tiger as they attempt to reconcile their intimidation with their relationship to creationism (lines 5-6).

Longer labels, such as chapters (ch.) and scenes (sc.), should be abbreviated.

In-text citations for print sources with no known author

When a source has no known author, use a shortened title of the work instead of an author name, following these guidelines.

Place the title in quotation marks if it's a short work (such as an article) or italicize it if it's a longer work (e.g. plays, books, television shows, entire Web sites) and provide a page number if it is available.

Titles longer than a standard noun phrase should be shortened into a noun phrase by excluding articles. For example, To the Lighthouse would be shortened to Lighthouse .

If the title cannot be easily shortened into a noun phrase, the title should be cut after the first clause, phrase, or punctuation:

In this example, since the reader does not know the author of the article, an abbreviated title appears in the parenthetical citation, and the full title of the article appears first at the left-hand margin of its respective entry on the Works Cited page. Thus, the writer includes the title in quotation marks as the signal phrase in the parenthetical citation in order to lead the reader directly to the source on the Works Cited page. The Works Cited entry appears as follows:

"The Impact of Global Warming in North America." Global Warming: Early Signs . 1999. www.climatehotmap.org/. Accessed 23 Mar. 2009.

If the title of the work begins with a quotation mark, such as a title that refers to another work, that quote or quoted title can be used as the shortened title. The single quotation marks must be included in the parenthetical, rather than the double quotation.

Parenthetical citations and Works Cited pages, used in conjunction, allow readers to know which sources you consulted in writing your essay, so that they can either verify your interpretation of the sources or use them in their own scholarly work.

Author-page citation for classic and literary works with multiple editions

Page numbers are always required, but additional citation information can help literary scholars, who may have a different edition of a classic work, like Marx and Engels's  The Communist Manifesto . In such cases, give the page number of your edition (making sure the edition is listed in your Works Cited page, of course) followed by a semicolon, and then the appropriate abbreviations for volume (vol.), book (bk.), part (pt.), chapter (ch.), section (sec.), or paragraph (par.). For example:

Author-page citation for works in an anthology, periodical, or collection

When you cite a work that appears inside a larger source (for instance, an article in a periodical or an essay in a collection), cite the author of the  internal source (i.e., the article or essay). For example, to cite Albert Einstein's article "A Brief Outline of the Theory of Relativity," which was published in  Nature  in 1921, you might write something like this:

See also our page on documenting periodicals in the Works Cited .

Citing authors with same last names

Sometimes more information is necessary to identify the source from which a quotation is taken. For instance, if two or more authors have the same last name, provide both authors' first initials (or even the authors' full name if different authors share initials) in your citation. For example:

Citing a work by multiple authors

For a source with two authors, list the authors’ last names in the text or in the parenthetical citation:

Corresponding Works Cited entry:

Best, David, and Sharon Marcus. “Surface Reading: An Introduction.” Representations , vol. 108, no. 1, Fall 2009, pp. 1-21. JSTOR, doi:10.1525/rep.2009.108.1.1

For a source with three or more authors, list only the first author’s last name, and replace the additional names with et al.

Franck, Caroline, et al. “Agricultural Subsidies and the American Obesity Epidemic.” American Journal of Preventative Medicine , vol. 45, no. 3, Sept. 2013, pp. 327-333.

Citing multiple works by the same author

If you cite more than one work by an author, include a shortened title for the particular work from which you are quoting to distinguish it from the others. Put short titles of books in italics and short titles of articles in quotation marks.

Citing two articles by the same author :

Citing two books by the same author :

Additionally, if the author's name is not mentioned in the sentence, format your citation with the author's name followed by a comma, followed by a shortened title of the work, and, when appropriate, the page number(s):

Citing multivolume works

If you cite from different volumes of a multivolume work, always include the volume number followed by a colon. Put a space after the colon, then provide the page number(s). (If you only cite from one volume, provide only the page number in parentheses.)

Citing the Bible

In your first parenthetical citation, you want to make clear which Bible you're using (and underline or italicize the title), as each version varies in its translation, followed by book (do not italicize or underline), chapter, and verse. For example:

If future references employ the same edition of the Bible you’re using, list only the book, chapter, and verse in the parenthetical citation:

John of Patmos echoes this passage when describing his vision (Rev. 4.6-8).

Citing indirect sources

Sometimes you may have to use an indirect source. An indirect source is a source cited within another source. For such indirect quotations, use "qtd. in" to indicate the source you actually consulted. For example:

Note that, in most cases, a responsible researcher will attempt to find the original source, rather than citing an indirect source.

Citing transcripts, plays, or screenplays

Sources that take the form of a dialogue involving two or more participants have special guidelines for their quotation and citation. Each line of dialogue should begin with the speaker's name written in all capitals and indented half an inch. A period follows the name (e.g., JAMES.) . After the period, write the dialogue. Each successive line after the first should receive an additional indentation. When another person begins speaking, start a new line with that person's name indented only half an inch. Repeat this pattern each time the speaker changes. You can include stage directions in the quote if they appear in the original source.

Conclude with a parenthetical that explains where to find the excerpt in the source. Usually, the author and title of the source can be given in a signal phrase before quoting the excerpt, so the concluding parenthetical will often just contain location information like page numbers or act/scene indicators.

Here is an example from O'Neill's  The Iceman Cometh.

WILLIE. (Pleadingly) Give me a drink, Rocky. Harry said it was all right. God, I need a drink.

ROCKY. Den grab it. It's right under your nose.

WILLIE. (Avidly) Thanks. (He takes the bottle with both twitching hands and tilts it to his lips and gulps down the whiskey in big swallows.) (1.1)

Citing non-print or sources from the Internet

With more and more scholarly work published on the Internet, you may have to cite sources you found in digital environments. While many sources on the Internet should not be used for scholarly work (reference the OWL's  Evaluating Sources of Information  resource), some Web sources are perfectly acceptable for research. When creating in-text citations for electronic, film, or Internet sources, remember that your citation must reference the source on your Works Cited page.

Sometimes writers are confused with how to craft parenthetical citations for electronic sources because of the absence of page numbers. However, these sorts of entries often do not require a page number in the parenthetical citation. For electronic and Internet sources, follow the following guidelines:

• Include in the text the first item that appears in the Work Cited entry that corresponds to the citation (e.g. author name, article name, website name, film name).
• Do not provide paragraph numbers or page numbers based on your Web browser’s print preview function.
• Unless you must list the Web site name in the signal phrase in order to get the reader to the appropriate entry, do not include URLs in-text. Only provide partial URLs such as when the name of the site includes, for example, a domain name, like  CNN.com  or  Forbes.com,  as opposed to writing out http://www.cnn.com or http://www.forbes.com.

Miscellaneous non-print sources

Two types of non-print sources you may encounter are films and lectures/presentations:

In the two examples above “Herzog” (a film’s director) and “Yates” (a presentor) lead the reader to the first item in each citation’s respective entry on the Works Cited page:

Herzog, Werner, dir. Fitzcarraldo . Perf. Klaus Kinski. Filmverlag der Autoren, 1982.

Yates, Jane. "Invention in Rhetoric and Composition." Gaps Addressed: Future Work in Rhetoric and Composition, CCCC, Palmer House Hilton, 2002. Address.

Electronic sources

Electronic sources may include web pages and online news or magazine articles:

In the first example (an online magazine article), the writer has chosen not to include the author name in-text; however, two entries from the same author appear in the Works Cited. Thus, the writer includes both the author’s last name and the article title in the parenthetical citation in order to lead the reader to the appropriate entry on the Works Cited page (see below).

In the second example (a web page), a parenthetical citation is not necessary because the page does not list an author, and the title of the article, “MLA Formatting and Style Guide,” is used as a signal phrase within the sentence. If the title of the article was not named in the sentence, an abbreviated version would appear in a parenthetical citation at the end of the sentence. Both corresponding Works Cited entries are as follows:

Taylor, Rumsey. "Fitzcarraldo." Slant , 13 Jun. 2003, www.slantmagazine.com/film/review/fitzcarraldo/. Accessed 29 Sep. 2009. 

"MLA Formatting and Style Guide." The Purdue OWL , 2 Aug. 2016, owl.english.purdue.edu/owl/resource/747/01/. Accessed 2 April 2018.

Multiple citations

To cite multiple sources in the same parenthetical reference, separate the citations by a semi-colon:

Time-based media sources

When creating in-text citations for media that has a runtime, such as a movie or podcast, include the range of hours, minutes and seconds you plan to reference. For example: (00:02:15-00:02:35).

When a citation is not needed

Common sense and ethics should determine your need for documenting sources. You do not need to give sources for familiar proverbs, well-known quotations, or common knowledge (For example, it is expected that U.S. citizens know that George Washington was the first President.). Remember that citing sources is a rhetorical task, and, as such, can vary based on your audience. If you’re writing for an expert audience of a scholarly journal, for example, you may need to deal with expectations of what constitutes “common knowledge” that differ from common norms.

Other Sources

The MLA Handbook describes how to cite many different kinds of authors and content creators. However, you may occasionally encounter a source or author category that the handbook does not describe, making the best way to proceed can be unclear.

In these cases, it's typically acceptable to apply the general principles of MLA citation to the new kind of source in a way that's consistent and sensible. A good way to do this is to simply use the standard MLA directions for a type of source that resembles the source you want to cite.

You may also want to investigate whether a third-party organization has provided directions for how to cite this kind of source. For example, Norquest College provides guidelines for citing Indigenous Elders and Knowledge Keepers⁠ —an author category that does not appear in the MLA Handbook . In cases like this, however, it's a good idea to ask your instructor or supervisor whether using third-party citation guidelines might present problems.

APA In-Text Citations and Sample Essay 7th Edition

This handout focuses on how to format in-text citations in APA.

Proper citation of sources is a two-part process . You must first cite each source in the body of your essay; these citations within the essay are called in-text citations . You MUST cite all quoted, paraphrased, or summarized words, ideas, and facts from sources. Without in-text citations, you are technically in danger of plagiarism, even if you have listed your sources at the end of the essay.

In-text citations point the reader to the sources’ information on the references page. The in-text citation typically includes the author's last name and the year of publication. If you use a direct quote, the page number is also provided.

More information can be found on p. 253 of the 7th edition of the Publication Manual of the American Psychological Association.

Citation Rules

Direct quotation with the author named in the text.

Heinze and Lu (2017) stated, “The NFL shifted its responses to institutional change around concussions significantly as the field itself evolved” (p. 509).

Note: The year of publication is listed in parenthesis after the names of the authors, and the page number is listed in parenthesis at the end of the quote.

Direct Quotation without the Author Named in the Text

As the NFL developed as an organization, it “shifted its responses to institutional change around concussions significantly” (Heinze & Lu, 2017, p. 509).

Note: At the end of the quote, the names of the authors, year of publication, and page number are listed in parenthesis.

Paraphrase with 1-2 Authors

As the NFL developed as an organization, its reactions toward concussions also transformed (Heinze & Lu, 2017).

Note: For paraphrases, page numbers are encouraged but not required.

Paraphrase with 3 or More Authors

To work toward solving the issue of violence in prisons begins with determining aspects that might connect with prisoners' violent conduct (Thomson et al., 2019).

Direct Quotation without an Author

The findings were astonishing "in a recent study of parent and adult child relationships" ("Parents and Their Children," 2007, p. 2).

Note: Since the author of the text is not stated, a shortened version of the title is used instead.

Secondary Sources

When using secondary sources, use the phrase "as cited in" and cite the secondary source on the References page.

In 1936, Keynes said, “governments should run deficits when the economy is slow to avoid unemployment” (as cited in Richardson, 2008, p. 257).

Long (Block) Quotations

When using direct quotations of 40 or more words, indent five spaces from the left margin without using quotation marks. The final period should come before the parenthetical citation.

At Meramec, an English department policy states:

To honor and protect their own work and that of others, all students must give credit to proprietary sources that are used for course work. It is assumed that any information that is not documented is either common knowledge in that field or the original work of that student. (St. Louis Community College, 2001, p. 1)

Website Citations

If citing a specific web document without a page number, include the name of the author, date, title of the section, and paragraph number in parentheses:

In America, “Two out of five deaths among U.S. teens are the result of a motor vehicle crash” (National Center for Injury Prevention and Control, 2004, Overview section, para. 1).

Here is a print-friendly version of this content.

Learn more about the APA References page by reviewing this handout .

For information on STLCC's academic integrity policy, check out this webpage .

For additional information on APA, check out STLCC's LibGuide on APA .

Sample Essay

A sample APA essay is available at this link .

Home / Guides / Citation Guides / MLA Format / How to Cite an Essay in MLA

How to Cite an Essay in MLA

The guidelines for citing an essay in MLA format are similar to those for citing a chapter in a book. Include the author of the essay, the title of the essay, the name of the collection if the essay belongs to one, the editor of the collection or other contributors, the publication information, and the page number(s).

Citing an Essay

Mla essay citation structure.

Last, First M. “Essay Title.” Collection Title, edited by First M. Last, Publisher, year published, page numbers. Website Title , URL (if applicable).

MLA Essay Citation Example

Gupta, Sanjay. “Balancing and Checking.” Essays on Modern Democracy, edited by Bob Towsky, Brook Stone Publishers, 1996, pp. 36-48. Essay Database, www . databaseforessays.org/modern/modern-democracy.

MLA Essay In-text Citation Structure

(Last Name Page #)

MLA Essay In-text Citation Example

Click here to cite an essay via an EasyBib citation form.

MLA Formatting Guide

MLA Formatting

• Annotated Bibliography
• Bibliography
• Block Quotes
• et al Usage
• In-text Citations
• Paraphrasing
• Page Numbers
• Sample Paper
• Works Cited
• MLA 8 Updates
• MLA 9 Updates
• View MLA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all MLA Examples

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To cite your sources in an essay in MLA style, you need to have basic information including the author’s name(s), chapter title, book title, editor(s), publication year, publisher, and page numbers. The templates for in-text citations and a works-cited-list entry for essay sources and some examples are given below:

In-text citation template and example:

For citations in prose, use the first name and surname of the author on the first occurrence. For subsequent citations, use only the surname(s). In parenthetical citations, always use only the surname of the author(s).

Citation in prose:

First mention: Annette Wheeler Cafarelli

Subsequent occurrences: Wheeler Cafarelli

Parenthetical:

….(Wheeler Cafarelli).

Works-cited-list entry template and example:

The title of the chapter is enclosed in double quotation marks and uses title case. The book or collection title is given in italics and uses title case.

Surname, First Name. “Title of the Chapter.” Title of the Book , edited by Editor(s) Name, Publisher, Publication Year, page range.

Cafarelli, Annette Wheeler. “Rousseau and British Romanticism: Women and British Romanticism.” Cultural Interactions in the Romantic Age: Critical Essays in Comparative Literature , edited by Gregory Maertz. State U of New York P, 1998, pp. 125–56.

To cite an essay in MLA style, you need to have basic information including the author(s), the essay title, the book title, editor(s), publication year, publisher, and page numbers. The templates for citations in prose, parenthetical citations, and works-cited-list entries for an essay by multiple authors, and some examples, are given below:

For citations in prose, use the first name and surname of the author (e.g., Mary Strine).

For sources with two authors, use both full author names in prose (e.g., Mary Strine and Beth Radick).

For sources with three or more authors, use the first name and surname of the first author followed by “and others” or “and colleagues” (e.g., Mary Strine and others). In subsequent citations, use only the surname of the first author followed by “and others” or “and colleagues” (e.g., Strine and others).

In parenthetical citations, use only the author’s surname. For sources with two authors, use two surnames (e.g., Strine and Radick). For sources with three or more author names, use the first author’s surname followed by “et al.”

First mention: Mary Strine…

Subsequent mention: Strine…

First mention: Mary Strine and Beth Radick…

Subsequent mention: Strine and Radick…

First mention: Mary Strine and colleagues …. or Mary Strine and others

Subsequent occurrences: Strine and colleagues …. or Strine and others

…. (Strine).

….(Strine and Radick).

….(Strine et al.).

The title of the essay is enclosed in double quotation marks and uses title case. The book or collection title is given in italics and uses title case.

Surname, First Name, et al. “Title of the Essay.” Title of the Book , edited by Editor(s) Name, Publisher, Publication Year, page range.

Strine, Mary M., et al. “Research in Interpretation and Performance Studies: Trends, Issues, Priorities.” Speech Communication: Essays to Commemorate the 75th Anniversary of the Speech Communication Association , edited by Gerald M. Phillips and Julia T. Wood, Southern Illinois UP, 1990, pp. 181–204.

MLA Citation Examples

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How to Cite a Website and Online/Electronic Resources

The pages outlines examples of how to cite websites and media sources using the Harvard Referencing method .

What are electronic sources?

An electronic source is any information source in digital format. The library subscribes to many electronic information resources in order to provide access for students. Electronic sources can include: full-text journals, newspapers, company information, e-books, dictionaries, encyclopaedias, economic data, digital images, industry profiles, market research, etc. 

Should I include extra information when I cite electronic sources?

Referencing electronic or online sources can be confusing—it's difficult to know which information to include or where to find it. As a rule, provide as much information as possible concerning authorship, location and availability.

Electronic or online sources require much of the same information as print sources (author, year of publication, title, publisher). However, in some cases extra information may be required:

• the page, paragraph or section number—what you cite will depend on the information available as many electronic or online sources don’t have pages.
• identify the format of the source accessed, for example, E-book, podcast etc.
• provide an accurate access date for online sources, that is, identify when a source was viewed or downloaded.
• provide the location of an online source, for example, a database or web address.

In-text citations

Cite the name of the author/ organisation responsible for the site and the date created or last revised (use the most recent date):

(Department of Social Services 2020)

According to the Department of Social Services (2020) ...

List of References

Include information in the following order:

• author (the person or organisation responsible for the site
• year (date created or revised)
• site name (in italics)
• name of sponsor of site (if available) 
• accessed day month year (the date you viewed the site)
• URL or Internet address (between pointed brackets). If possible, ensure that the URL is included without a line-break.

Department of Social Services 2020, Department of social services website , Australian government, accessed 20 February 2020, <https: //www .dss.gov.au/>.

Specific pages or documents within a website

Information should include author/authoring body name(s) and the date created or last revised:

(Li 2004) or:

(World Health Organisation 2013) 

• author (the person or organisation responsible for the site)
• year (date created or last updated)
• page title (in italics)
• name of sponsor of site (if available)
• accessed day month year (the day you viewed the site)
• URL or Internet address (pointed brackets). 

One author:

Li, L 2014,  Chinese scroll painting H533 , Australian Museum, accessed 20 February 2016, <https: // australianmuseum.net.au/chinese-scroll-painting-h533>.

Organisation as author:

World Health Organisation 2013, Financial crisis and global health , The United Nations, accessed 1 August 2013, <http: //www .who.int/topics/financial_crisis/en/>.

Webpages with no author or date

If the author's name is unknown, cite the website/page title and date:

( Land for sale on moon 2007)  

Land for sale on moon   2007, accessed 19 June 2007, <http: // www . moonlandrealestate.com>.

If there is not date on the page, use the abbreviation n.d. (no date):

(ArtsNSW n.d.)

List if References

ArtsNSW n.d.,  New South Wales Premier’s Literary Awards , NSW Department of the Arts, Sport and Recreation, accessed 19 June 2007, <http: // www . arts.nsw.gov.au/awards/ LiteraryAwards/litawards.htm>.

Kim, M n.d.,  Chinese New Year pictures and propaganda posters , Museum of Applied Arts and Sciences, accessed 12 April 2016, <https: // collection.maas.museum/set/6274>.

Media articles (print)

If there is no author, list the name of the newspaper, the date, year and page number:

( The Independent 2013, p. 36)

If there is an author, cite as you would for a journal article:

(Donaghy 1994, p. 3)

Articles can also be mentioned in the running text:

University rankings were examined in a Sydney Morning Herald report by Williamson (1998, p. 21), where it was evident that ...

• year of publication
• article title (between single quotation marks)
• publication title (in italics with maximum capitalisation)
• date of article (day, month)
• page number

Williamson, S 1998, ‘UNSW gains top ranking from quality team’, Sydney Morning Herald , 30 February, p.21. 

Donaghy, B 1994, ‘National meeting set to review tertiary admissions’, Campus News ,  3-9 March, p. 3.

An unattributed newspaper article:

If there is no named author, list the article title first:

• Article title, between single quotation marks,
• Publication title (in italics with maximum capitalisation)
• Date published (date, month, year)
• Page number (if available)

‘Baby tapir wins hearts at zoo’, The Independent , 9 August 2013, p. 36

Online media articles

A news article from an electronic database:

If the article has a named author:

(Pianin 2001)

• author (if available)
• newspaper title (in italics)
• date of article (day, month, page number—if given—and any additional information available)
• accessed day month year (the date you accessed the items)
• from name of database
• item number (if given).

Pianin, E 2001, 'As coal's fortunes climb, mountains tremble in W.Va; energy policy is transforming lives', The Washington Post,  25 February, p. A03, accessed March 2001 from Electric Library Australasia.

A news article without a named author:

No named author:

( New York Daily Times 1830)  

The article can also be discussed in the body of the paragraph:

An account of the popularity of the baby tapir in The Independent (2013) stated that ...

If there is no named author, list the article title first.

'Amending the Constitution', New York Daily Times , 16 October 1851, p. 2, accessed 15 July 2007 from ProQuest Historical Newspapers database.

'Baby tapir wins hearts at zoo', The Independent , 9 August 2013, Accessed 25 January 2014, <http: // www . independent.ie/world-news/and-finally/baby-tapir-wins-hearts-at-zoo-30495570.html>.

An online news article:

Cite the author name and year:

(Coorey 2007)

Coorey, P 2007, ‘Costello hints at green safety net’, Sydney Morning Herald , 10 May, accessed 14 May 2012, <http: // www . smh.com.au/news/business/costello-hints-at-green-safety-net/2007/05/09/1178390393875.html>.

While a URL for the article should be included, if it is very long (more than two lines) or unfixed (from a search engine), only include the publication URL:

Holmes, L 2017, 'The woman making a living out of pretending to be Kylie Minogue', The Daily Telegraph , 23 April, accessed 22 May 2017, <http: // www . dailytelegraph.com.au>.

Media releases

Cite the author (the person responsible for the release) and date:

Prime Minister Howard (2007) announced plans for further welfare reform...

• author name or authoring organisation name
• title of release (in italics)
• accessed day month year
• URL (between pointed brackets) 

Office of the Prime Minister 2007, Welfare Payments Reform , media release, accessed 25 July 2007, <http: // www . pm.gov.au/media/Release/2007/Media_Release24432.cfm>.

How to cite broadcast materials and communications

Harvard referencing

• How to cite different sources
• How to cite references
• How to cite online/electronic sources
• Broadcast and other sources
• Citing images and tables
• FAQs and troubleshooting
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How to Cite Sources

Last Updated: July 9, 2024 Fact Checked

This article was co-authored by Diane Stubbs and by wikiHow staff writer, Jennifer Mueller, JD . Diane Stubbs is a Secondary English Teacher with over 22 years of experience teaching all high school grade levels and AP courses. She specializes in secondary education, classroom management, and educational technology. Diane earned a Bachelor of Arts in English from the University of Delaware and a Master of Education from Wesley College. There are 12 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,665,047 times.

When you paraphrase or quote information from another source in a research paper, essay, or other written work, cite the original source of the information. Otherwise, your readers believe you are trying to pass this information off as your original thought. Proper citation adds credibility to your work and provides evidence to support any arguments you make. Your citations also give your readers the opportunity to further explore the topic of your work on their own. [1] X Research source

Citation Help

Gathering Information about Your Sources

• Generally, you'll have full citations listed at the end of your paper. The citation list may be called a reference list, bibliography, or Works Cited, depending on the type of citation style you're using.
• Within the body of your paper, use in-text citations to signal that the material preceding the citation is not your original work. The in-text citation allows your reader to find the full citation at the end of your paper. In-text citations may use the in-line parenthetical, footnote, or endnote style.

Tip: Save time and reduce the risk of error by making a photo or screenshot of the title page or top of the article that clearly shows the author and title.

• For a print source, find the publication information on the back of the title page. Look for the copyright information. In print magazines and journals, this information typically appears on the same page as the table of contents, or on the page that lists the periodical's staff.
• For articles online, use the date that appears on the article itself – not the copyright date for the website. To identify the publisher of the website, look for an "about" page. You may also be able to find this information at the bottom of the homepage.
• If you're citing an article that appears in a magazine or journal, write down the pages on which the article appears.

• If you accessed a scholarly article from an online database , it may have a digital object identifier (DOI). Use this number instead of a URL.

Tip: Double-check your online sources the day before you turn your paper in. That way if anything has moved or changed, you can make sure you have the most up-to-date information. Use that date as your date of access in your citations.

Placing In-Text Citations

Note: For some citation styles that use footnotes or endnotes, the superscript number appears immediately after the paraphrased or quoted material, rather than at the end of the sentence. Consult the guide for the citation style you're using to make sure.

• If you include the author's name in your text, put the year in parentheses immediately after their name. For example: Allison (1987) demonstrated that leaving the ground in sod increases the organic matter of the soil by 15 percent in 10 years.
• If you're quoting the source directly, include the page number in your in-text parenthetical citation. For example: Allison (1987) asserted that "leaving the ground in sod increases the organic matter of the soil by 15 percent in 10 years" (p. 45).

Example: Leaving the ground in sod increases the organic matter of the soil by 15 percent in 10 years (Allison, 1987).

• Generally, you'll separate the elements of the citation with commas rather than periods. Publication information typically is set off in parentheses. The only period in a Chicago-style footnote occurs at the very end. For example: Kent Portney, Taking Sustainable Cities Seriously (Cambridge: MIT Press, 2003).

Example: Leaving the ground in sod increases the organic matter of the soil by 15 percent in 10 years. 1

• If the source you're citing doesn't have an author, use a shortened version of the title instead. Use enough of the title that your reader could easily find the full reference entry in your Works Cited. Put the title in quotation marks. For example, if you were creating a parenthetical citation for a source called "Taking Sustainable Cities Seriously," and it didn't have an author, you might use: ("Sustainable Cities" 57).

Example: Leaving the ground in sod increases the organic matter of the soil by 15 percent in 10 years (Alison 45).

Writing a Reference Entry

• The most common format for author's names is to place the last name first, followed by a comma, then the first name. Typically you will close this portion of the reference entry with a period. For example: Hawking, Stephen.
• For some citation styles, such as APA style, only include the author's first initial in your reference entry, rather than their full first name. For example: Hawking, S. W.
• If you're citing a work with three or more authors in MLA or APA, or one with more than 10 authors in Chicago style, you'll need to cite with cite with "et al." instead of listing all authors.

• For example: Hawking, S. W. (1998).
• For some sources, such as magazines and newspapers, you need a more specific date. Type the year first, followed by a comma. Then type the month and day the article was published. For example: Hawking, S. W. (2005, July).

• Journal article example: Hawking, Stephen. "Information Loss in Black Holes." Physical Review , July 2005.
• Most citation styles require titles in title-case, meaning that all nouns, pronouns, verbs, and adverbs are capitalized. For example: Hawking, Stephen. A Brief History of Time .
• APA style uses sentence-case for titles, capitalizing only the first word and any proper pronouns. For example: Hawking, S. W. (1998). A brief history of time.

• APA example: Hawking, S. W. (1998). A brief history of time. New York: Bantam.
• For print sources, most styles call for the city and state where the source was published (or city and country, for sources published outside the U.S.) to be listed first. The location is typically followed by a colon, after which the name of the publisher is listed. For example: Hawking, Stephen. A Brief History of Time . New York: Bantam, 1998.
• For most citation styles, the year the source was published follows the name of the publisher. Typically only the year is needed, although for periodical publications, such as newspapers or magazines, you may need a more specific date.
• The year of publication typically is the copyright year. However, for online sources, look for a date the specific article was published rather than using the copyright year of the website as a whole.

• Many scholarly articles are available through online databases. If you accessed an article through one of these databases, you'll typically provide the article's unique digital object identification (DOI) number, rather than a URL. For some citation styles, you must also include the name of the database in your reference entry.

Example: Clark, Stuart. "A Brief History of Stephen Hawking: A Legacy of Paradox." New Scientist , 21 March 2018. https://www.newscientist.com/article/mg23731700-100-a-brief-history-of-stephen-hawking-a-legacy-of-paradox/. Accessed 2 October 2018.

Community Q&A

• Format your reference list following the guidelines for the citation style you're using. For most citation styles, references are listed in alphabetical order by the last name of the author. Thanks Helpful 0 Not Helpful 0
• Commonly known facts don't require a citation. However, observations, conclusions, opinions, and the like all require attribution. If you aren't sure, you may be able to get help from your instructor or supervisor. When in doubt, provide a citation. Thanks Helpful 0 Not Helpful 0
• Even letters need to be cited if they're used in your research and writing. Check out How to Cite Letters if you're using letters in your work. Thanks Helpful 0 Not Helpful 0

• Failure to cite sources properly could lead to charges of plagiarism. Plagiarism is a serious issue that can have dire consequences in academic and professional settings. Thanks Helpful 2 Not Helpful 0

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• ↑ https://ohiostate.pressbooks.pub/choosingsources/chapter/why-cite/
• ↑ https://libguides.brown.edu/citations/styles
• ↑ https://libguides.mit.edu/citing
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_works_cited_page_books.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_works_cited_electronic_sources.html
• ↑ https://guides.rasmussen.edu/apa/intext
• ↑ https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/in_text_citations_the_basics.html
• ↑ https://politics.ucsc.edu/undergraduate/chicago%20style%20guide.pdf
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_in_text_citations_the_basics.html
• ↑ https://academicguides.waldenu.edu/writingcenter/apa/references/examples
• ↑ https://apastyle.apa.org/style-grammar-guidelines/citations/basic-principles/author-date
• ↑ https://owl.purdue.edu/owl/research_and_citation/conducting_research/internet_references/urls_vs_dois.html

About This Article

To cite sources, first determine whether you’re using in-text, MLA, Chicago, APA, or Turabian citation, since each style has different rules. Then, while you’re writing your paper, be sure to put an appropriate reference next to each cited statement. If you're using MLA, for example, write the author's name and the page number being cited. When it’s time to write your bibliography, alphabetize all of your references or works cited, then format your document based on whichever style you’re using. To learn more about citing books, newspapers, and online magazines, read on! Did this summary help you? Yes No

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How to cite ChatGPT

Use discount code STYLEBLOG15 for 15% off APA Style print products with free shipping in the United States.

We, the APA Style team, are not robots. We can all pass a CAPTCHA test , and we know our roles in a Turing test . And, like so many nonrobot human beings this year, we’ve spent a fair amount of time reading, learning, and thinking about issues related to large language models, artificial intelligence (AI), AI-generated text, and specifically ChatGPT . We’ve also been gathering opinions and feedback about the use and citation of ChatGPT. Thank you to everyone who has contributed and shared ideas, opinions, research, and feedback.

In this post, I discuss situations where students and researchers use ChatGPT to create text and to facilitate their research, not to write the full text of their paper or manuscript. We know instructors have differing opinions about how or even whether students should use ChatGPT, and we’ll be continuing to collect feedback about instructor and student questions. As always, defer to instructor guidelines when writing student papers. For more about guidelines and policies about student and author use of ChatGPT, see the last section of this post.

Quoting or reproducing the text created by ChatGPT in your paper

If you’ve used ChatGPT or other AI tools in your research, describe how you used the tool in your Method section or in a comparable section of your paper. For literature reviews or other types of essays or response or reaction papers, you might describe how you used the tool in your introduction. In your text, provide the prompt you used and then any portion of the relevant text that was generated in response.

Unfortunately, the results of a ChatGPT “chat” are not retrievable by other readers, and although nonretrievable data or quotations in APA Style papers are usually cited as personal communications , with ChatGPT-generated text there is no person communicating. Quoting ChatGPT’s text from a chat session is therefore more like sharing an algorithm’s output; thus, credit the author of the algorithm with a reference list entry and the corresponding in-text citation.

When prompted with “Is the left brain right brain divide real or a metaphor?” the ChatGPT-generated text indicated that although the two brain hemispheres are somewhat specialized, “the notation that people can be characterized as ‘left-brained’ or ‘right-brained’ is considered to be an oversimplification and a popular myth” (OpenAI, 2023).

OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]. https://chat.openai.com/chat

You may also put the full text of long responses from ChatGPT in an appendix of your paper or in online supplemental materials, so readers have access to the exact text that was generated. It is particularly important to document the exact text created because ChatGPT will generate a unique response in each chat session, even if given the same prompt. If you create appendices or supplemental materials, remember that each should be called out at least once in the body of your APA Style paper.

When given a follow-up prompt of “What is a more accurate representation?” the ChatGPT-generated text indicated that “different brain regions work together to support various cognitive processes” and “the functional specialization of different regions can change in response to experience and environmental factors” (OpenAI, 2023; see Appendix A for the full transcript).

Creating a reference to ChatGPT or other AI models and software

The in-text citations and references above are adapted from the reference template for software in Section 10.10 of the Publication Manual (American Psychological Association, 2020, Chapter 10). Although here we focus on ChatGPT, because these guidelines are based on the software template, they can be adapted to note the use of other large language models (e.g., Bard), algorithms, and similar software.

The reference and in-text citations for ChatGPT are formatted as follows:

• Parenthetical citation: (OpenAI, 2023)
• Narrative citation: OpenAI (2023)

Let’s break that reference down and look at the four elements (author, date, title, and source):

Author: The author of the model is OpenAI.

Date: The date is the year of the version you used. Following the template in Section 10.10, you need to include only the year, not the exact date. The version number provides the specific date information a reader might need.

Title: The name of the model is “ChatGPT,” so that serves as the title and is italicized in your reference, as shown in the template. Although OpenAI labels unique iterations (i.e., ChatGPT-3, ChatGPT-4), they are using “ChatGPT” as the general name of the model, with updates identified with version numbers.

The version number is included after the title in parentheses. The format for the version number in ChatGPT references includes the date because that is how OpenAI is labeling the versions. Different large language models or software might use different version numbering; use the version number in the format the author or publisher provides, which may be a numbering system (e.g., Version 2.0) or other methods.

Bracketed text is used in references for additional descriptions when they are needed to help a reader understand what’s being cited. References for a number of common sources, such as journal articles and books, do not include bracketed descriptions, but things outside of the typical peer-reviewed system often do. In the case of a reference for ChatGPT, provide the descriptor “Large language model” in square brackets. OpenAI describes ChatGPT-4 as a “large multimodal model,” so that description may be provided instead if you are using ChatGPT-4. Later versions and software or models from other companies may need different descriptions, based on how the publishers describe the model. The goal of the bracketed text is to briefly describe the kind of model to your reader.

Source: When the publisher name and the author name are the same, do not repeat the publisher name in the source element of the reference, and move directly to the URL. This is the case for ChatGPT. The URL for ChatGPT is https://chat.openai.com/chat . For other models or products for which you may create a reference, use the URL that links as directly as possible to the source (i.e., the page where you can access the model, not the publisher’s homepage).

Other questions about citing ChatGPT

You may have noticed the confidence with which ChatGPT described the ideas of brain lateralization and how the brain operates, without citing any sources. I asked for a list of sources to support those claims and ChatGPT provided five references—four of which I was able to find online. The fifth does not seem to be a real article; the digital object identifier given for that reference belongs to a different article, and I was not able to find any article with the authors, date, title, and source details that ChatGPT provided. Authors using ChatGPT or similar AI tools for research should consider making this scrutiny of the primary sources a standard process. If the sources are real, accurate, and relevant, it may be better to read those original sources to learn from that research and paraphrase or quote from those articles, as applicable, than to use the model’s interpretation of them.

We’ve also received a number of other questions about ChatGPT. Should students be allowed to use it? What guidelines should instructors create for students using AI? Does using AI-generated text constitute plagiarism? Should authors who use ChatGPT credit ChatGPT or OpenAI in their byline? What are the copyright implications ?

On these questions, researchers, editors, instructors, and others are actively debating and creating parameters and guidelines. Many of you have sent us feedback, and we encourage you to continue to do so in the comments below. We will also study the policies and procedures being established by instructors, publishers, and academic institutions, with a goal of creating guidelines that reflect the many real-world applications of AI-generated text.

For questions about manuscript byline credit, plagiarism, and related ChatGPT and AI topics, the APA Style team is seeking the recommendations of APA Journals editors. APA Style guidelines based on those recommendations will be posted on this blog and on the APA Style site later this year.

Update: APA Journals has published policies on the use of generative AI in scholarly materials .

We, the APA Style team humans, appreciate your patience as we navigate these unique challenges and new ways of thinking about how authors, researchers, and students learn, write, and work with new technologies.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.). https://doi.org/10.1037/0000165-000

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• The Basics of In-Text Citation | APA & MLA Examples

The Basics of In-Text Citation | APA & MLA Examples

Published on March 14, 2022 by Jack Caulfield . Revised on February 28, 2024.

An in-text citation is a short acknowledgement you include whenever you quote or take information from a source in academic writing. It points the reader to the source so they can see where you got your information.

In-text citations most commonly take the form of short parenthetical statements indicating the author and publication year of the source, as well as the page number if relevant.

We also offer a free citation generator and in-depth guides to the main citation styles.

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Table of contents

What are in-text citations for, when do you need an in-text citation, types of in-text citation, frequently asked questions about in-text citations.

The point of an in-text citation is to show your reader where your information comes from. Including citations:

• Avoids plagiarism by acknowledging the original author’s contribution
• Allows readers to verify your claims and do follow-up research
• Shows you are engaging with the literature of your field

Academic writing is seen as an ongoing conversation among scholars, both within and between fields of study. Showing exactly how your own research draws on and interacts with existing sources is essential to keeping this conversation going.

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An in-text citation should be included whenever you quote or paraphrase a source in your text.

Quoting means including the original author’s words directly in your text, usually introduced by a signal phrase . Quotes should always be cited (and indicated with quotation marks), and you should include a page number indicating where in the source the quote can be found.

Paraphrasing means putting information from a source into your own words. In-text citations are just as important here as with quotes, to avoid the impression you’re taking credit for someone else’s ideas. Include page numbers where possible, to show where the information can be found.

However, to avoid over-citation, bear in mind that some information is considered common knowledge and doesn’t need to be cited. For example, you don’t need a citation to prove that Paris is the capital city of France, and including one would be distracting.

Different types of in-text citation are used in different citation styles . They always direct the reader to a reference list giving more complete information on each source.

Author-date citations (used in APA , Harvard , and Chicago author-date ) include the author’s last name, the year of publication, and a page number when available. Author-page citations (used in MLA ) are the same except that the year is not included.

Both types are divided into parenthetical and narrative citations. In a parenthetical citation , the author’s name appears in parentheses along with the rest of the information. In a narrative citation , the author’s name appears as part of your sentence, not in parentheses.

Note: Footnote citations like those used in Chicago notes and bibliography are sometimes also referred to as in-text citations, but the citation itself appears in a note separate from the text.

An in-text citation is an acknowledgement you include in your text whenever you quote or paraphrase a source. It usually gives the author’s last name, the year of publication, and the page number of the relevant text. In-text citations allow the reader to look up the full source information in your reference list and see your sources for themselves.

At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).

Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.

The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .

Check if your university or course guidelines specify which citation style to use. If the choice is left up to you, consider which style is most commonly used in your field.

• APA Style is the most popular citation style, widely used in the social and behavioral sciences.
• MLA style is the second most popular, used mainly in the humanities.
• Chicago notes and bibliography style is also popular in the humanities, especially history.
• Chicago author-date style tends to be used in the sciences.

Other more specialized styles exist for certain fields, such as Bluebook and OSCOLA for law.

The most important thing is to choose one style and use it consistently throughout your text.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2024, February 28). The Basics of In-Text Citation | APA & MLA Examples. Scribbr. Retrieved August 15, 2024, from https://www.scribbr.com/citing-sources/in-text-citation-styles/

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Microsoft Copilot can boost your writing in Word, Outlook, and OneNote — here’s how

Copilot integration in microsoft 365 apps makes it a snap to generate first drafts, revise text, and get instant summaries for long docs or email threads. here’s how to use copilot for writing assistance in word, outlook, and onenote..

One of the most enticing uses for generative AI is to help you write. Anyone can get writing help from Microsoft’s Copilot genAI tool via the free Copilot web or mobile app. But Copilot becomes especially useful when it’s integrated with various Microsoft 365 apps.

As you compose, edit, or view a document in Word, for example, you can summon Copilot to assist you in several ways: It can generate rough drafts, polish or change the tone of your writing, and summarize long passages of text. Copilot can also help you compose or summarize emails in Outlook and help you rewrite or summarize notes in OneNote.

This guide will get you started on the basics of using Copilot for your writing in Microsoft 365 apps. But you’ll have to pay for a Copilot subscription in addition to your current Microsoft 365 plan.

In this article:

How to use copilot in microsoft 365 apps, generate a rough draft in word or outlook.

• Get email draft coaching in Outlook

Rewrite text in Word or OneNote

Summarize long documents, notes, emails, or threads.

Individuals with a free Microsoft account or a Microsoft 365 Family or Personal subscription can purchase a Copilot Pro subscription for $20 per month. (A one-month free trial is available.) Each person who wants to use Copilot Pro must have their own subscription.

If you have a free Microsoft account, the Copilot Pro subscription lets you use Copilot in certain Microsoft 365 apps on the web only. If you have a paid Microsoft 365 plan, you’ll be able to use Copilot in the desktop and mobile versions of those M365 apps as well. Once you’ve signed up, you may need to refresh your Microsoft 365 license before Copilot becomes available in the apps.

If you’re on a Microsoft 365 business plan (such as through a company you work for), a Copilot for Microsoft 365 subscription costs $30 per user per month. This must be paid annually at $360 up front, and there’s no trial period. (Apparently, Microsoft presumes that your company will foot this hefty tab.) A Copilot Pro subscription cannot be used with a Microsoft 365 business account.

This guide goes over how to use Copilot in Word, Outlook, and OneNote to help you compose and revise text. I’ll demonstrate using Copilot Pro with an individual Microsoft 365 account, but the descriptions also apply to Copilot for Microsoft 365 used with a Microsoft 365 business plan. Most of the steps and user interfaces are alike. I’ll also note additional features that are available under the business versions of Copilot and Microsoft 365.

Note: Microsoft 365 apps aren’t completely consistent on different platforms — for instance, a menu choice in Word for Windows might be named differently from the same option in the web version of Word. In these cases, I’ve tried to include both names. You may still find instances where a button or menu item doesn’t match, but it’s generally obvious what to do.

Copilot can help you compose text drafts in Word and Outlook. In Outlook, you use Copilot through a panel that appears over the main area of the app. In Word, you can use Copilot from a similar panel that overlays the document, or from a sidebar that opens along the right of the page.

Using the “Draft with Copilot” panel in Word and Outlook

Word: Start with a new, blank document or open an existing document that you’d like to add more writing to. (Set the cursor where you want the generated text to be inserted.) Click the Copilot icon that appears in the left margin.

To get started with Copilot in Word, click the Copilot icon in the left margin or press Alt-I on your keyboard.

Howard Wen / IDG

The “Draft with Copilot” panel appears over the document. In the text entry box, you’ll type in a prompt that describes the text you want Copilot to write. (More on that in a moment.)

Type your prompt into the “Draft with Copilot” panel.

In the desktop version of Word for Windows, there’s a Reference a file button at the bottom of the Draft with Copilot panel. Clicking this may let you select a document in your OneDrive or SharePoint for Copilot to base its generated text on, including content, writing style, and formatting. (Business users can select up to three files for Copilot to reference.) You can also type your prompt followed by a / (forward slash) and a document’s file name to trigger Copilot to reference it.

But know that this function may not work for you – it apparently depends on whether Copilot itself thinks you have documents that it can reference for you.

Outlook: With the cursor in the message body of a new email, click the Copilot button on the Home tab of the ribbon toolbar. On the drop-down menu that opens, click Draft with Copilot .

To get started with Copilot in Outlook, click the Copilot button in the ribbon toolbar.

On the “Draft with Copilot” panel that opens, type your prompt inside the text entry box. The panel is similar to what you see in Word, but with an additional option: a button with two sliders on it that may say Adjust or Generate options , depending on your version of Outlook. When you click it, a drop-down menu opens that lists options for tone of voice and word length for the generated email draft.

In Outlook, you can designate tone of voice and general length for Copilot’s output.

Crafting your prompts

Prompts are sentences that you enter to instruct Copilot (or other AI assistants) how to compose the text you want created. Your prompt should minimally include the subject and a few specifics about the writing you want it to generate.

To get started, describe the kind of text you want Copilot to generate and add a detail or two about it. These prompts can be simple or a little more complex. For example:

• “Create a brief business pitch for a new vegan restaurant that will be located in downtown Atlanta, Georgia.”
• “Write an opening paragraph describing my interest in a technical support job opening at Microsoft.”
• “Write a few sentences that inquire if there are any job openings in technical support at Microsoft.”
• “Compose a polite follow-up with the recipient about a video call we had last week.”

The more specifics you include in your prompt, the more likely you are to get good results. For instance, if you have notes that contain specific data points that you want to include in the generated text, copy and paste those notes into your prompt. If you have an outline for the topics you want to cover in the draft, paste that in as well.

But frankly, there are no hard rules about writing prompts — just use your imagination and see how Copilot responds. Expect that the AI may not generate results that you like (if it generates any at all). Keep experimenting with the descriptions in your prompts until you coax Copilot to produce a useful response.

Once you’ve entered your prompt (and optionally selected a tone and length in Outlook), click the Generate button or press Enter on your keyboard and wait for Copilot to work its AI magic.

The results are in – actions you can take

When Copilot has generated a draft, it appears in the document or email with a toolbar below it.

In Word, use the toolbar below the generated draft to keep, retry, discard, or refine the text.

You can use the toolbar to perform the following functions:

• Click the Keep it button to keep the newly minted words in your document or email. You can then edit the generated text in the doc or email as you see fit.
• Click the Regenerate button (two circular arrows) if you’re not satisfied with the result and want Copilot to generate a whole new one.
• Click the Discard button (a trashcan) to discard the result.
• Refine the result by typing more prompts in the text entry box (e.g., “add more details,” “make this sound more professional,” or “make it shorter”) and clicking the arrow. Copilot will generate an updated writing result using your additional commands and descriptions.
• Optionally click the thumbs up or down icon in the upper-right corner of the toolbar to rate the quality of the result that Copilot generated. Presumably, this helps train the Copilot to produce better results in the future.

In Outlook, the buttons and text entry box are arranged differently in the toolbar, but they perform the same actions on an email draft that Copilot generates for you. You can also use the Adjust or Generate options button to change the tone or length.

The toolbar that appears with generated text in Outlook offers the same functions as in Word.

Important: All AI-generated content can contain errors or outright fabrications, known as hallucinations. When you insert text that Copilot has generated into a document or email, be sure to fact-check it carefully.

AI-generated content also tends to be generic and a bit boring, so you’ll likely want to edit it to inject your own personality or writing style.

Using the Copilot sidebar in Word

On the Home tab in Word’s ribbon toolbar, click the Copilot button. This will open the Copilot sidebar to the right. At the bottom of the sidebar, type your prompt inside the text entry box and click the arrow button (or press Enter). Copilot will generate text and display it inside the sidebar.

Generated text in the Copilot sidebar in Word.

Click the Copy button to copy the writing to your PC clipboard. You can then paste it into a document, note, email, or elsewhere.

Unlike the Draft with Copilot panel, the Copilot sidebar doesn’t include tools for refining text it generates from scratch. What’s more, Copilot’s behavior in the sidebar feels a little unreliable, producing inconsistent results. The sidebar seems better used for summarizing your document or asking the AI questions about it than for generating text.

Get coaching on an email draft in Outlook

If you’d rather compose emails yourself but would like some suggestions for improvement, there’s a nifty Copilot feature in Outlook called email coaching. After you’ve written your email draft, click the Copilot button on the Home tab in the ribbon toolbar. On the menu that appears, choose Coaching by Copilot .

Copilot will review your draft and offer specific suggestions for improving it in terms of tone, reader engagement, and clarity.

Copilot can critique your email draft and offer suggestions for improvement.

You can rewrite passages of text in a Word document or a OneNote page. This can be useful if you feel that your writing could use a little more detail, or if a paragraph sounds too wordy.

In Word, you can use either the Copilot panel or sidebar (as described earlier in this guide) to command Copilot to rewrite. In OneNote, you can use the sidebar or a right-click menu option.

Note: As of this writing, Copilot is available for OneNote only in the Windows desktop app.

Using the “Rewrite with Copilot” panel in Word

Highlight the passage of text that you want Copilot to rewrite. The Copilot button will appear in the margin to the left of the text that you highlighted. Click it, and on the menu that opens, select Auto rewrite or Rewrite with Copilot . Alternatively, you can right-click on your highlighted text, and on the menu that opens, select Copilot > Rewrite with Copilot .

In Word, select the text you want to rewrite, click the Copilot icon in the left margin, and select Auto rewrite .

Either way, the “Rewrite with Copilot” panel appears below your highlighted text. Copilot will generate and present up to three rewritten versions in the panel. Click the arrows at the top of the panel to cycle through the rewrites.

Reviewing and refining Copilot’s suggested rewrite for the highlighted text.

Below the rewritten text, you can click the following buttons:

• Replace will replace the original text that you highlighted with the currently visible rewritten version.
• Insert below will insert the rewritten version below the original text you highlighted (so that you can decide later if you want to keep it).
• The Regenerate button (two circular arrows) will generate another result.
• In the Word desktop app for Windows, there’s an Adjust tone button (an icon with two sliders); it opens a menu that lets you select another writing style. Copilot will then adjust its result with the style you select.
• In the Word web app, there’s a text entry box where you can refine the result by typing more prompts.

Note: Users with Copilot and M365 business subscriptions can also have Copilot rewrite messages in Teams . This feature works similarly to the Rewrite with Copilot panel in Word.

Using the Copilot sidebar in Word or OneNote

On the Home tab in the ribbon toolbar, click the Copilot button to open the Copilot sidebar to the right. To have Copilot rewrite the whole document or note, type rewrite inside the sidebar’s text entry box. To have it rewrite a specific paragraph, supply the paragraph number. You can also describe how you want the text to be rewritten, such as rewrite first paragraph to be shorter or rewrite paragraph 3 to sound more professional .

Copilot’s rewritten text appears in the sidebar. Below this result you’ll see the Copy button to copy the rewritten text to your clipboard.

A rewritten paragraph in the sidebar.

If you want to adjust Copilot’s rewriting result, you can click one of the suggested prompts that appear in the sidebar below the generated text and above the text entry box. To see different prompt suggestions, click the circular arrow icon.

In the text entry box, you can refine the result by typing more prompts.

Although the Copilot sidebar offers more options for refining its rewritten text than it does for text it generates from scratch, it’s still underpowered compared to the Rewrite with Copilot panel. The best way to rewrite text with Copilot in Word is to use the Rewrite with Copilot panel.

Using the right-click menu in OneNote

Alternatively, in OneNote, you can right-click the top bar of a text field on a page. On the menu that opens, select Copilot and on the next menu, Rewrite .

In OneNote, you can use a text field’s right-click menu to trigger a Copilot rewrite.

This action will trigger Copilot to rewrite everything inside this text field. The rewrite will then be set inside the top of the text field.

The rewritten text appears in the text field above the original text.

You can have Copilot generate a brief summary of a long document in Word or a page in OneNote. For this to work well, Microsoft says the document or page should contain at least 300 words but no more than 20,000.

In Outlook, Copilot can summarize a long email and, even more useful, the conversation within an entire email thread.

Using the Copilot sidebar in Word and OneNote

With the document opened in Word or page opened in OneNote, highlight the text that you want summarized. (If you want a summary of the entire document or page, skip this step.)

Click the Copilot button on the Home tab of the ribbon toolbar to open the Copilot sidebar. Inside the text entry box, type summarize and click the arrow button.

Copilot will generate a summary and display it inside the sidebar.

Copilot’s summary of a long document appears in the sidebar.

Below the summary, there’s the familiar Copy button to copy the summary to your PC clipboard.

Below that, you can click References to see a list of citations within the document that Copilot used to generate this summary. Clicking a snippet of the cited text will show in the main window of the app where in the document or page these words are. Clicking the down arrow to the right of a citation will show the passage that Copilot used as a citation.

Click References to view citations from the document that Copilot used for its summary.

Between the results field and the text entry box, you’ll see suggested prompts that you can click to revise the summary. Click the circular arrow icon to refresh these prompts with new suggestions.

Right-click the top bar of a text field. On the menu that opens, select Copilot > Summarize . This action will trigger Copilot to summarize everything inside this text field. The summary will then be set inside the top of the text field.

Copilot summaries created via OneNote’s right-click menu appear at the top of the text field being summarized.

Summarizing emails and threads in Outlook

Open the email or conversation that you want to summarize. Click Summarize or Summary by Copilot at the top of the email thread. Copilot will generate a summary of the email or thread.

A Copilot-generated summary of an email.

This summary will be posted at the top of the email or thread. Thread summaries may include citations that Copilot used in generating the summary.  Clicking a citation (denoted by a number) will scroll down the thread to the cited email for you to view.

This Copilot-generated summary of an email thread includes citations you can click to go to the source email.

Getting a summary when sharing a Word doc (business plans only)

If you have Copilot with a Microsoft 365 business plan, you can use Copilot to generate a summary of a Word document when you share it with your co-workers. This summary is inserted as a passage of text inside the message that your co-workers receive inviting them to collaborate on the document.

With the document open in Word, click the Share button toward the upper right. On the Share panel that opens, click the Copilot icon inside the lower right of the “Add a message” composition box. The AI will generate and insert the summary. You can edit the summary before you send out the invite.

• Copilot for Microsoft 365 deep dive: Productivity at a steep price
• Is Copilot for Microsoft 365 a lying liar?
• Microsoft cheat sheets: Dive into Windows and Office apps

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Howard Wen ( www.howardwen.com ) is a longtime contributor to Computerworld . He specializes in explainer guides, how-tos, and reviews of office applications and productivity tools.

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