(1)
(1)
(2)
(3)
Severity Likelihood | Negligible (1) | Minor (2) | Moderate (3) | Significant (4) | Severe (5) |
Low (1) | Delay in the delivery of office supplies | Natural calamities are damaging the infrastructure. | |||
Medium (2) | Absence of key personnel | Running out of budget | |||
High (3) |
Using the table above, the identified risk can be ranked this way:
Risk | Likelihood | Severity | Result | |
Natural calamities damaging the infrastructure | 1 | 5 | 5 | |
Running out of budget | 2 | 4 | 8 | |
Delay in the delivery of office supplies | 1 | 2 | 2 | |
Absence of key personnel | 2 | 2 | 4 |
As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.
This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.
This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.
This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:
Budget variance, explanations for key variances.
Describe how the team implemented the project within the expected time frame and schedule.
Schedule variance, the explanations for key variances, change management.
This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:
The impact of the changes, the highlight of changes, quality management.
This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.
The explanation for resolved defects, risk and issue management.
This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:
Human resource management.
This refers to the team’s ability to carry out the project effectively.
This metric looks at how the stakeholders participated in the project.
Communication management.
Under this metric, communication throughout the duration of the project is assessed.
Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:
Benefits realized, benchmark comparisons, keys to an effective project closure report.
A little bit different from the types of project reports previously mentioned, an Executive Summary is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.
Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.
An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.
An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .
Here are some of the principles that need to be observed in writing an effective project report;
The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible, project report: free download.
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The reasons why projects fail are plentiful but it typically comes back to poor planning or a lack of organisation.
A solid project report can eliminate these issues and ensure you stay on track to complete your goals.
So, let’s take a look at how to write a project report in 5 easy steps…
A project report is a document that contains helpful information so that teams can ensure their project stays on track, runs successfully, and completes on time.
There are different types of project reports that are used at different periods throughout a project’s lifespan, but they all contain similar data that covers things like progress, tasks, roadblocks, stakeholders, and financial information.
Project reports are important for many reasons. A project report gives your project a sense of direction that can help you maintain consistency throughout the project, even as it passes between different people and teams. Your project report will also be a great document to refer back to if things get difficult, so you can stay on track.
Even in the first instance, before your project kicks off, a project report can help you to manage your budget, workload, and any foreseen risks. It can also give stakeholders insight into the specifics of the project to help manage expectations from the start.
There are many different types of project reports that will help you manage different aspects of your project. For example, a resource report will help you to understand the resources you’ll need for the project, how much resource you have at your disposal, and will also help you to predict when your resources will need to be replenished. Other examples include:
Now, let’s dive into 3 of the biggest, most important types of project reports.
This is your first project report. It should cover predictions and plans for how you expect the project to go, and give you a clear sense of direction when it comes to things like budget , timelines, and everything else you need to keep track of in order for your project to be considered a success.
A progress report – as you may have guessed – comes in the middle and helps you document your progress. It’s important to keep reassessing your project to see if you are where you expect to be and to help you make adjustments along the way.
As you wrap up your project, a project completion report can be a great way to reflect on what went well and what went wrong. This can not only help you wrap up the current project neatly, it can also inform future projects and ensure you don’t make the same mistakes twice.
There are many different types of project reports. So, of course, the writing of each one will differ slightly depending on who they are aimed at and what the content of the project report is.
However, there are still some core steps to follow for each. Let’s take a look at how to write a project report in 5 steps.
At the very top of your project report should be a simple table that includes all of the core information for the project. Here’s an example:
The table for your project will probably vary slightly to this, but hopefully this gives you an idea of the most important top-level information to include.
Underneath this table you should have a short summary of the project. This can be just a couple of sentences that sum up the objectives and goals. Think of this kind of like an elevator pitch for the project.
Now it’s time to go into more detail. List out each objective for the project, including what you need to do to achieve each one.
For example, let’s pretend our project is to create a brand video. There are many objectives, such as:
Each objective will need to be completed in order to go on to the next. And each objective requires different resources and skill sets. All of this should be recorded, in detail, in your project report.
Next, list any predicted obstacles or risks. This may feel like a waste of time because of course you’re going to be avoiding risks and obstacles as often as you can. However, it’s important to be aware of the potential roadblocks that might appear so that you are prepared to handle them without slowing down.
Some example obstacles for the brand video project could be:
Next to each obstacle, jot down a quick plan for how you would solve this issue if it happened. For example, for “weather ruins a shoot” your potential solution could be to “choose a backup location”.
With any project, it’s important to know how long everything’s going to take. This is the best way to estimate how much time, money, and resource is required.
A project timeline will help plot a path forward. To create a project timeline all you need to do is break down each objective into tasks and add a deadline for each task. It also helps to add an owner to each task, so you know who the point of contact is for each section of the timeline.
This can be tricky to manage but becomes so much easier with a project management tool, like Project.co . When you create a project on Project.co, all of your clients and team members can see everything that goes on with the project in one centralised place. This includes tasks that can be allocated to team members, assigned a date, and a status – so everyone involved in the project can see how it’s progressing:
You can also add comments, attachments, priority tags, and more.
Plus, it’s easy to keep track of several tasks at once by using the calendar view:
Other views available are kanban, list, and scheduler.
Somewhere on your project report you should include a link to your communication guidelines . This will help everyone involved on the project to understand what’s expected of them when it comes to communication, for example what tools to use and how to communicate.
This can help your project run more smoothly and create a better result for everyone. According to our Communication Statistics 2022 , 94% of people feel that the businesses they deal with could improve when it comes to communication and project management .
1. be clear.
The perfect project report is clear and concise. Try your best to leave no room for errors or misunderstandings, and write in short definitive sentences.
Being clear is especially important when it comes to timelines and targets. It can be helpful to plot out your tasks in a visual way, like a kanban view . This will make your project timeline easy to scan and understand.
While it’s important to be clear and concise, it’s equally important to be thorough. Try to include as much relevant information in your project reports as possible.
One of the main functions of project reports, particularly project status reports, is to inform stakeholders on the progress of the project. So the more thorough you can be, the better.
A project report is an internal document that’s likely going to be shared between many different departments or teams in your business, so it’s important to make sure your language is appropriate.
Keep the culture of the business in mind when writing your report. Use the same kind of tone and language that you would in other internal communication documents. This is especially important when you consider more than a third (35%) of businesses have lost an employee because of poor internal communication .
Your project report is not the place to sugarcoat anything. You should be honest, and brutally so. This means giving accurate and realistic figures, deliverables and deadlines.
A project report should be a factual account so that everyone has a clear understanding of the data and knows exactly what to expect from the project.
It may seem contradictory to tell you to be thorough and quick with your project reports, but this just means don’t overload people with unnecessary information. Be succinct and to-the-point with every aspect of the report, from points of contact to resources and any potential roadblocks.
The idea is for your project reports to be as easy to digest as possible, especially if you’re supplying busy stakeholders with a steady stream of ongoing status reports.
No project runs perfectly, so it can be helpful to be prepared for bumps in the road. You might want to leave an ‘other’ or ‘notes’ section at the bottom of your report where you can jot down anything that’s changed along the way.
It can also help to leave room for slight adjustments in your timeline. Just a couple of buffer days here and there can really reduce stress for your teams, and also help ensure your deadlines are more realistic.
When you’re carefully documenting things like risks and problems, your project report can become pretty gloomy. So it’s important to even it out by also celebrating your team’s achievements.
Every project has ups and downs, and by giving as much attention to the ‘ups’ as you do the ‘downs’ you can boost team morale and this can be reflected back on your project.
As promised, here is your free project report template !
A solid project report can act almost like a map that clearly directs you towards your end goal, helping you to avoid risks along the way and take the best route to success.
In addition to a project report, a project management platform can also help you to maintain your focus and manage your project with ease, thanks to centralised communication and complete visibility of all your work. Click here to get started for free .
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By: Shubhangi Pandey | Published on: Jun 5, 2024 | Categories: BrightWork 365 , Microsoft 365 , Project Reporting | 0 comments
In an age where remote work is becoming the new every day and data-driven decision-making is more crucial than ever, project reporting has become more than a managerial obligation. It’s an art and a science that combines traditional project tracking with modern metrics and advanced data visualization.
This guide will walk you through seven essential steps to craft a project report that informs and engages your stakeholders. We’ll explore the role of AI in project management, delve into the importance of remote work metrics, and discuss cutting-edge data visualization tools that can make your reports more insightful.
Whether you’re a seasoned project manager or just getting started with project management basics , these steps will help you write a project report that adds value to your organization’s knowledge base for future projects.
The importance of robust project management tools for effective report writing cannot be overstated. Here’s why:
When crafting an impactful project report, your tools can be a game-changer. And let’s talk about the elephant in the room: Artificial Intelligence. AI is no longer just a buzzword – it’s a reality transforming project management and reporting.
According to a systematic literature review published in MDPI , AI’s role in project management is increasingly significant, offering advanced capabilities like predictive analytics and risk assessment.
These advanced AI tools centralize your project data and offer predictive analytics, risk assessment, and automated insights that can be invaluable for your report. Like Power BI revolutionized data visualization, AI algorithms can sift through massive amounts of data to highlight trends, predict risks, and recommend actions.
Imagine reporting on what has happened and providing stakeholders with insights into what could happen. It’s like giving your project report a crystal ball. And don’t worry – embracing AI doesn’t mean you have to be a tech wizard. Many modern project management tools benefit from built-in AI features.
A thesis from DiVA portal explores the implementation of AI in project management and its impact on working personnel, indicating that AI is becoming more accessible and user-friendly.
AI’s capabilities equip stakeholders with data-driven insights for strategic decisions. It’s not just about tracking work and identifying risks anymore – it’s about forecasting them and offering actionable solutions. Welcome to the future of project reporting.
Understanding the types of project reports you need to create is crucial. Whether it’s a project summary report, a project health report, or a project completion report, each serves a unique purpose and audience.
Knowing the format, whether a pie chart, bar chart, or complete chart, can also help present the data effectively. Writing a report is a valuable opportunity to evaluate the project, document lessons learned, and add to your organization’s knowledge base for future projects.
Data visualization has come a long way from simple pie charts and bar graphs. With the advent of AI, we now have tools that can display and interpret data. Think of AI-powered heat maps that can show project bottlenecks or predictive line graphs that forecast project completion based on current trends.
Modern data visualization techniques like interactive dashboards, real-time data streams, and even augmented reality (AR) representations are making it easier than ever to understand complex project metrics. These aren’t just for show; they offer actionable insights that can significantly impact project outcomes.
The best part? These advanced visualization tools are becoming increasingly user-friendly. You don’t need to be a data scientist to use them. Most project management software now integrates seamlessly with these tools, making it easier than ever to incorporate advanced data visualization into your regular reporting.
In today’s digital age, remote work is becoming the new normal. As project managers, adapting our reporting techniques to this changing landscape is crucial.
When it comes to remote teams, some metrics become even more critical. Think along the lines of ‘Remote Engagement Rate,’ ‘Digital Communication Effectiveness,’ and ‘Virtual Team Collaboration.’ These KPIs offer a more nuanced understanding of how remote teams are performing.
Fortunately, modern project management tools have features specifically designed to track these remote work metrics. From time-tracking software to virtual “water cooler” moments captured for team morale, these tools make remote work measurable in ways we couldn’t have imagined a few years ago.
A well-defined project timeline and key milestones are essential for any project. They not only help in keeping the project on track but also provide a basis for decision-making.
Project management software can automate this process, ensuring that reports are always up-to-date. Try the steps outlined below for writing better project reports.
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Writing an effective project report is crucial for evaluating the project’s health, keeping stakeholders informed, and setting the stage for future projects. Here are seven steps to guide you through the process.
Take some time during the project management initiation phase to think about the purpose of the report. Do you need to describe, explain, recommend, or persuade? Having a clear goal from the outset ensures that you stay focused, making engaging your reader easier.
Understanding the objective is the cornerstone of effective project reporting. Whether crafting a project summary report or a detailed project performance report, aligning your content with the aim will make your report more coherent and actionable.
This is also the stage where you decide the key milestones and metrics to highlight in the report.
Understanding your audience is crucial for crafting a report that resonates. Whether you’re writing for stakeholders or team members, the language, data, and visuals should be tailored to their preferences and needs.
Before you start, check the report format and type. Do you need to submit a written report or deliver a presentation? Do you need to craft a formal, informal, financial, annual, technical, fact-finding, or problem-solving report?
You should also confirm if any project management templates are available within the organization.
Checking these details can save time later on!
Different types of project reports serve other purposes. A project status report provides a snapshot of where the project is, while a project health report dives deeper into metrics.
Make sure to consider the medium – will this report be a PDF, a slideshow, or an interactive dashboard? The format can significantly impact how the information is received.
Including engaging facts and data will solidify your argument. Start with your collaborative project site and work out as needed. Remember to cite sources such as articles, case studies, and interviews.
To build a compelling case in your report, start mining your collaborative project site for crucial metrics like project milestones, resource utilization, and project health. Supplement this with additional data from external sources like articles and case studies.
Utilize data visualization tools like pie charts or bar graphs to make complex information easily digestible. Ensure the data is current to maintain the report’s credibility and remember to cite your sources for added reliability.
How you arrange your report is pivotal in how well your audience can digest the material. A logically organized report improves readability and amplifies its impact in delivering the core message.
Your report should have a natural progression, leading the reader from one point to the next until a decisive conclusion is reached. Generally, a report is segmented into four key components:
Spend some time making the report accessible and enjoyable to read. If working in Word, the Navigation pane is a great way to help your reader work through the document. Use formatting, visuals, and lists to break up long text sections.
Readability is not just about the text but also about the visual elements like pie charts, bar colors, and even the background color of the report. Use these elements to break the monotony and make the report more engaging. Also, consider adding a table of contents for longer reports to improve navigation.
The first draft of the report is rarely perfect, so you will need to edit and revise the content. If possible, set the document aside for a few days before reviewing it or ask a colleague to review it.
Editing is not just about correcting grammatical errors – it’s also about ensuring that the report aligns with its initial objectives and is tailored to its audience. Use this stage to refine the report’s structure, clarify its key points, and eliminate any unnecessary jargon or technical terms to the reader’s understanding.
Project reporting can often be a laborious and time-consuming task. Especially on a project where there are so many moving parts and different people involved, getting a clear picture of what’s going on can be pretty tricky.
That is why we recommend moving to a cloud-based solution for project management and reporting – and you might have guessed it: we recommend Microsoft 365! If you’re considering SharePoint, check out our build vs buy guide.
There are many benefits to using Microsoft 365 as the platform for your project management reporting, including:
BrightWork 365 is a project and portfolio management solution for Microsoft 365 and the Power Platform. Here are five ways you can leverage BrightWork 365 and Microsoft 365 for more efficient project reporting:
BrightWork project sites have a “Status” tab where the project manager can capture what is happening. This is not a status report but a place for the PM to log the current status.
It is not a snapshot, as it will change regularly, but the info here will become part of the status report once the PM creates one. once the PM chooses to create one.
The Status Reports tab is where you can capture a snapshot of the project status at a point in time. It will bring in all the info from the “Status” tab, but you have the ability to add comments.
BrightWork 365 enables a hierarchy for your project management – with Portfolios being the highest level. For example, a portfolio may house all the projects in a company.
One of the most critical elements for senior executives and project stakeholders is being aware of the project risks, especially understanding any issues that arise quickly.
The type and format of a report often depends on the audience. For example, senior executives often want the high-level details of a project. That’s where BrightWork 365 Power BI Dashboards come in.
Streamline your project reporting process with BrightWork 365, a tool to centralize and automate your project data. Whether you prefer real-time dashboards or scheduled email reports, BrightWork 365 adapts to your needs, eliminating the tedious aspects of project reporting. Consider the following:
Project reporting has undergone a significant transformation, thanks partly to technological advancements like Microsoft 365 and BrightWork 365 . As we’ve discussed, it’s not just about tracking tasks and milestones anymore.
Today’s project reports are data-rich, AI-enhanced documents that offer predictive analytics and actionable insights. They also cater to the unique challenges and KPIs relevant to remote teams.
As we look to the future, we can expect even more advancements in project reporting technology. However, the core principles of clear objectives, a deep understanding of your audience, and a well-structured format will remain constant.
By adhering to the steps outlined in this guide, you’ll be well-equipped to adapt to new tools and technologies, ensuring that your project reports remain valuable for decision-making and strategic planning.
Editor’s Note: This post was originally published in September 2016 and has been updated for freshness, accuracy, and comprehensiveness
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BrightWork Content Marketer
Shubhangi is a product marketing enthusiast, who enjoys testing and sharing the BrightWork 365 project portfolio management solution capabilities with Microsoft 365 users. You can see her take on the experience of the template-driven BrightWork 365 solution, its unique project management success approach, and other personalized services across the site and social channels. Beyond BrightWork, Shubhangi loves to hunt for the newest Chai Latte-serving café, where she can read and write for hours.
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A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.
Project status reports are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain your schedule and keep everyone on the same page. The status report for a project will generally include the following:
– The work that’s been completed
– The plan for what will follow
– The summary of the project budget and schedule
– A list of action items
– Any issues and risks, and what’s being done about them
The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you are planning a similar project, you can avoid any missteps or bottlenecks.
Because project status reports cover so many topics, historically, they were time-consuming to create. Fortunately, modern project management software expedites the all-important reporting process.
Effectively manage project and keep your team up to date with this project status PowerPoint Template for presentation. The project status report is the basis for this template. A project status report is used to keep stakeholders updated on progress.
The Project status template contains 4 slides with stunning layout and design. The table chart in the first slide highlights project priority, status and progress. The second slides give a snapshot of the project in a tabular format. The presenter can use the table chart in the third slide to compare 3 projects in terms of progress and budget, and show progress in the timeline using the fourth slide.
Project managers can use this template in their day to day work. You can develop a detailed plan of work on the project, which will include deadlines, executors and functional connections between employees and track the status of work at each stage. IT companies can use the slides of this template when preparing business processes in terms of project management and control.
Also, this template will be useful for startups in preparation for meeting with investors and providing information on the process of managing future projects. Risk managers can use this template when preparing a strategy for getting the company out of the crisis. Business trainers and university educators can use this template when preparing their courses on effective project management or performance monitoring. Logistics managers can use the slides of this template when providing equipment delivery information for a new production line.
Using this PowerPoint template for presentation doesn’t require graphic skills. It is a turnkey PowerPoint template, ready to use. The slides in the project status template are fully editable and customizable. The icons are resizable and colors and texts can be modified to suit user requirements. Used for project management and business presentations to keep everyone updated with status of a project.
Ideal for marketers, project managers, team leads, process managers, etc… Update stakeholders on project status during presentation with this ready-made project status template and impress your audiences with this set of impressive project templates. This template contains all the tools you need to create a professional presentation. Template slides will organically complement your old presentations and will take their rightful place in your collection of professional presentations.
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Written by: Unenabasi Ekeruke
Managing a project is tough work. With lots of tasks to oversee, it can be daunting for you to keep up and provide updates on project status.
That's where project management reports come in handy. They provide clear direction, help you make the right decisions and increase your chances of success.
Not sure how to create a project management report? You've come to the right place.
This article will show you everything you need to know about writing a project management report and templates to help you create one right away.
Let's get to it.
Here's a short selection of 8 easy-to-edit project management report templates you can edit, share and download with Visme. View more templates below:
What is a project management report, why is project reporting important, project management report use cases, what to include in a project management report, how to create a project management report in 6 steps, 10 project management templates to use now, project reporting tips & best practices, your turn: create stunning project management reports with visme.
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A project management report is a document that provides information on the project's progress, performance and overall status. It serves as a key instrument for projects of all types and is used by key stakeholders, including:
The report visualizes your project's realities, peculiarities and performance during the project life cycle . Depending on the project size and complexity, you submit it weekly, monthly or quarterly .
Your report could be a one-page document with links and appendices. You can also decide to make your report more detailed. It's entirely up to how much your stakeholders want to see.
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Project reports increase visibility and give you a complete insight into how your project is performing. But that's the tip of the iceberg regarding the benefits of creating one.
Let's take a look at the benefits of creating project management reports.
Project management involves many different layers and activities. As a result, there are many use cases for project management reports.
There's no one-size-fits-all structure and content for project management reports. The report content may vary depending on your company, project type and project management requirements.
However, no matter the business, industry, project type, your report should contain these key elements listed below.
This section should include special identifiers like:
This section should summarize the project's purpose, scope, activities, timelines and milestones, anticipated obstacles and more.
Create a detailed list of project activities and tasks (pending, completed and upcoming). Also, visualize task dependencies to enable readers to track the relationship between different tasks.
Record timelines for each activity and the project start and end dates. If you're in the middle of a project, include data about the milestones completed and what's left.
The reader should understand who's responsible for certain deliverables and which aspects are being outsourced. Describe the tools, staffing and other resources used to achieve the project goals.
Mention which people or departments are in charge of various aspects of the project and the equipment, systems and programs they use.
Your project may run into anticipated risks or unexpected setbacks. These challenges may include scope creep, delays, technical failure, equipment breakdown, or insufficient funding.
Describe how you plan to mitigate these risks or remedy these challenges.
Discuss whether or not a client, internal team or department has requested a change to the processes or deliverables. Provide updates on pending and approved project change requests.
Discuss the actions taken to ensure the project results are error-free or meet the expected requirements and standards.
Provide details about the projected or allotted budget and how funds are spent. Explain whether the projected budget covers the project resources. Also, mention whether or not the project will be completed within the allocated budget.
Give a brief overview of the project's overall health. You can either write it or use visual aids like stoplight charts.
The goal of project reporting is to compile and present relevant information in a clear and concise format. You want stakeholders to glean valuable insights and use them to achieve success.
Here's how to create effective project management reports.
This step is paramount for every successful project management report. Consider the purpose of your project report.
Are you creating new tasks or dependencies? Have you identified new risks or do you want to explain project delays? Are you creating project change requests or updating the project scope? Or are you looking to convince sponsors to pump additional funds into the project?
Why is it critical to clearly state your objective? The answer is simple. It provides clear direction for the rest of the report, making it easy for readers to understand.
The next step is to identify who will be reading the report and what they want to learn from it. Identifying your audience from the outset will give direction for your content.
Some details may be irrelevant to some audiences. Others might require more specific information. For example, top executives and investors may not have time to dive into the finer details. For this type of audience, visual aids like the one below are your best bet.
On the flip side, team members may be unable to get much out of a report showing only charts, numbers and notes.
Meet with your client or supervisor to understand what they expect from the report. They may have a specific report writing format , length, details and areas of interest they want you to include. Try to gather as much information as possible to make your report useful.
Some audiences may be unfamiliar with your profession's language, terms and jargon. Avoid using industry jargon that’s hard to explain. Instead, write in a tone that clearly explains your project information. Tailor your content, tone, language, structure, communication style and graphics to your reader.
Solidify your reports with accurate data and facts from stakeholders and departments involved in the project.
Looking for financial data? Your accounting software is a great place to start. Or you can get information about resource utilization from your project management tool.
If you're looking to capture the true situation of things, don't just rely on qualitative data alone. Double down on qualitative data like ideas, behaviors and opinions as well. They provide more context and explain the stories behind the quantitative data.
For example, let's say quantitative data shows project delays and missed deadlines. You can gather qualitative data to uncover the root cause and how to mitigate it.
We have already shared what needs to be in your project management report. Now It's time to write it. Use pre-made templates with an organized structure like the one below to make it visually appealing.
Why does it matter? Well, no one wants to read reports in a jumbled and disorganized format. So you want to organize data and facts to make them easily digestible.
Start with a stunning cover page followed by a table of contents . Then move on to the executive summary and the body, which includes the key details. Finally, you can round off your report with a summary.
To make your report actionable, summarize it with key takeaways, action points and expectations.
Not sure how to get started? Visme has you covered. Our report maker is intuitive and easy to use, making report writing a breeze. You can start from scratch or use professionally-designed templates to create reports like:
In the latter part of this article, we'll discuss how to make the most of Visme templates.
Proofread and revise your content to make it worth the read. Don't be tempted to leave out this step no matter what happens.
Look out for spelling, punctuation and grammar errors, inconsistent data, cluttered designs and other flaws. Eliminate irrelevant details, replace missing data and revise the report until it is error-free. Otherwise, your report will look sloppy and unprofessional.
Check with your team to ensure you aren't missing out on extra updates or last-minute changes. They also offer an extra pair of eyes to spot errors and ensure nothing falls through the cracks.
With Visme, you can collaborate and revise your project with team members. Simply share your report with a link and password. You can set permissions to allow your team members to view, comment and edit the report. When anyone edits the file, you can track changes and anyone with the link will see the changes too.
Once you've incorporated contributions from team members, you can share the report with your readers.
From your Visme dashboard, you can invite people via email to view, comment or edit the report. Or copy and share the report link with your audience. You can also download the report in PDF format and share it via email or the cloud.
Remember to ask your readers to confirm they've received the report and can view it.
Crafting a project management report worth reading can be challenging. But there's no doubt that Visme's report maker can make the process a breeze.
The software has an easy-to-use design editor, a rich library of templates , icons, stock images, videos and much more. Feel free to tailor these templates to your unique needs. You can replace the content, add or remove pages, upload logos and images, change fonts, colors and other elements.
Here are ten stunning Visme templates to help you get started.
Get stakeholder eyes on your project management reports with this attractive template. The cover and adjoining pages have an exquisite design and other elements that create a solid impression.
This template covers everything you need to effectively report your project's progress. It features an executive summary and summary of compelling figures, timelines, comparison of targets and outcomes, budget and expenditures.
Notice how this report uses charts, graphs, icons and images to visualize key project data. You can find and use all of these elements and more in Visme.
If you're struggling to communicate your project status, this template is a life-saver. This vibrant template has an elegant design and elements that attract the reader's attention.
You can easily capture project goals and status, inter-department KPIs, contributor APIs, upcoming tasks and more. Go ahead and add or edit the content, upload your logo and images to make this template your own.
With this template, you can keep budgets and expenditures in check. The template uses data visualization features ( charts, graphs and widgets) to reflect financial data.
In Visme, you'll find different visual aids and interactive elements to bring your information to life. At a glance, your stakeholders can also understand how much various items and projects cost and how profitable they may be in the future. You can customize this report for any unique business and project needs.
Are you looking to show investors how your business has performed in the past year? This annual report template is the best tool to help you get cracking.
The template is characterized by a minimalistic design and a cool color scheme. You'll find beautiful images, charts, icons and other design elements that make it stand out.
Once you're done customizing your report, you can easily share it online via a link. You can also embed it on your website or blog or download it for offline use in various formats, like PDF and HTML5.
This template is perfect for updating stakeholders about project progress, business processes and activities. Notice how the design utilizes whitespace, classy typography and cool colors to produce an alluring design.
The table of content design shifts from the conventional list format. And the rest of the pages contain images, tables, charts and icons that increase visual impact. Feel free to add or subtract pages and replace the content with yours.
You've invested time, effort and resources into different marketing projects during the year. How do you convince the board that you're smashing your goals?
You need a template like this to show what you've been up to. It captures key aspects of your marketing project, like:
The template has a captivating theme with customized content blocks, borders, icons, images and vector icons. You can get all of these design assets and more in Visme.
Not sure how to present timely updates about your project's overall progress? This professionally-designed status report template is the perfect tool to jumpstart your creativity.
It details each step of the project's execution and the most critical task in progress. The project's budget, milestones, upcoming tasks, potential risks and roadblocks and overall project health are also included.
This template uses a pie chart to capture team performance (KPIs), while the progress bar visualizes the project's health. No matter your business size, scope or niche, you can tweak this template to fit your business or project needs.
Use this template to clearly depict how various aspects of your business or project are performing. It gives you a closer look at what's working and what's not.
You can customize it to include the key elements that make up a project management report, including:
Jazz up your reports and draw attention to key data points using pie charts, bar graphs, timelines and interactive maps.
This project management report template is suitable for businesses that want to gauge their progress against specific goals.
It has sections listing pending and completed tasks and how they impact the overall plan. Search through our vast library of vibrant, isometric, flat and outline images to find the best fit for your report.
Our last pick is a visual-rich report template that focuses on the bigger picture. Gauge your company or project's health with this annual report template.
We recommend using this template for top management and stakeholders who may be unable to dive into finer details. To grab their attention, spice up your report with data and visual aids that communicate these things:
To get started, input your project data and change the fonts, color and logo to reflect your brand.
Ready to create project management reports that boost stakeholders' confidence in your project? Here are some tips and best practices you should have up your sleeve.
When writing a project management report, be concise. Make sure every word counts. Don't dwell on details your readers don't need to know. Otherwise, you'll lose your reader's attention.
Readers want to look through the report and grasp the action points and next steps as quickly as possible. Keep sentences short and to the point. Rather than long paragraphs, use bullet points to present information.
For example, you can list tasks or deliverables rather than describe them in detail.
Write your report in a way that makes the reader understand the true situation of things. Stakeholders need to know how significant the problem truly is.
For example, don't just say the deliverable is behind schedule or there's an urgent risk to be addressed. Instead, start by establishing the root causes of the delay. Is it due to scope creep, equipment failure, labor or financial shortages or acts of God?
Discuss how the situation will impact the entire project. Will you require additional resources, a supplementary budget or an adjustment in timelines? Do you need approval for a change request?
Be upfront about the solution or steps being taken to address it? If you need clients or other stakeholders to take action, clearly state who is responsible. Highlight what they are responsible for and when to do it.
Top executives and project sponsors receive different types of reports daily. Hence the need to incorporate visuals like charts, graphs, maps, tables, diagrams, pictures, animations and video.
Visual aids break up text and make even lengthy reports easy to digest. But there's a caveat!
Don't just slam your audience with dull and pixelated visuals that don't add value to your report. Rather, make it eye-catching and visually pleasing to capture readers' attention.
Tables are perfect for communicating numbers like budget, timelines, percentage completed and more. Kanban boards give a general overview of the projects and help spot potential bottlenecks.
Use stoplight color-coded charts to indicate project health. Green shows the activities are on schedule and yellow indicates the project has risks or bottlenecks. Red shows the project has veered off track.
You can use infographics, flowcharts and process diagrams to depict the flow of work or document processes .
Graphs, bar charts and pie charts work magic for visualizing data like budgets, expenditures and income.
Animations, photos, videos, screenshots, samples, models and prototypes are suitable for showing your project in progress. For example, suppose you're building a website or app. In that case, you can share a demo video of the project at different phases.
You're probably wondering how to get your hands on all the visual aids mentioned above. Keep calm; Visme has got you. We have a rich library of 10,000+ images, videos, charts, vector icons and any other visual aid you can think of. You can pick and customize your visuals within minutes without professional help.
You need to do more than just add visuals to make your report shine. We recommend customizing your report to showcase your brand identity. The goal is to leave a solid impression on your audience.
With Visme, keeping your report on brand is a piece of cake, even if you're new to report design . After picking a template, you can add fonts and colors to different elements of your report. Feel free to add icons, illustrations and animations to make your report interactive.
Visme's Brand Design Tool helps you maintain design consistency. With a few clicks, you can customize and save your design elements and apply them to future projects.
Want to learn more about choosing the right color theme for your document? Read our article on color psychology in marketing or watch the video below.
After submitting your message project management report, your job isn't done just yet. Don't be in a hurry to close the communication channel with stakeholders. Go ahead and invite further questions and feedback on your reports.
We get it. This might be daunting considering the time spent on putting together your report. But try to be receptive to critique and suggestions.
The good part is that it ensures everyone is on the same page regarding the project collaboration. Also, acting on the feedback and suggestions can help steer the project in the right direction.
Project management reports provide a high-level overview of what's happening with your project. And having one that ticks all the right boxes plays a pivotal role in the project's success.
With Visme's report maker , you no longer have to outsource your design project. The tool makes it easy for anyone, regardless of skill level, to create documents they can be proud of. Browse our library of project report templates to find the right fit for your project.
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Unenabasi is a content expert with many years of experience in digital marketing, business development, and strategy. He loves to help brands tell stories that drive engagement, growth, and competitive advantage. He’s adept at creating compelling content on lifestyle, marketing, business, e-commerce, and technology. When he’s not taking the content world by storm, Unenabasi enjoys playing or watching soccer.
By Kate Eby | August 5, 2019 (updated August 7, 2023)
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In this article, you’ll find a comprehensive list of project report templates to support your project management efforts. These pre-built templates are free to download in a variety of formats, including Excel, Word, PowerPoint, PDF, and Google Docs.
Included on this page, you'll find many free, downloadable templates for your next project, including a project status report template , a daily project progress report template , a business project report template , and many more.
Download Project Status Report Template
Word | PowerPoint | Smartsheet
Consistent and thorough status reporting is an essential component of effective project management. Ensure you meet project objectives by utilizing this customizable project status report template. This template provides space to summarize the project and track risks, roadblocks, milestones, accomplishments, and key takeaways. It also includes a visual project timeline to give you easy visibility into major project events.
Download One-Page Project Status Report Template
Word | PDF | Smartsheet
This template covers all the primary elements of the project status report in a convenient one-page format. The pre-built status report provides an overview of project status by category (i.e., budget, scope, etc.), project timeline, key risks and issues, as well as issue ownership to ensure that you account for and complete all project action items on schedule. Learn how to create an effective project status report in this article .
Download Project Report Dashboard Template - Excel
Having a clear visual of a project’s high-level metrics and overall performance enables a project manager to identify and home in on problem areas that need further attention. Download this project report dashboard template to track the status of key components of a project, including tasks, costs, and pending action items. This template also helps you support the decisions you make for future project initiatives. Check out this article to find more free Excel dashboard templates for all of your business needs .
Download Daily Project Progress Report Template
Excel | Word | PDF
Provide stakeholders with insight into a project’s daily development using this progress report template. This template provides space to outline progression details, work completed, equipment used, workers on site, task locations, delays, incidents, and more. This report allows you to compare activity progress with the project plan to effectively maintain governance.
Download Performance Project Report Template
Communicate the performance of key project elements using this customizable project performance report template. Detail key activities, deadlines, work quality, risks, budgeting performance, and more to ensure you carry out major project deliverables on schedule and according to plan.
Download Project Summary Report Template
Word | PDF
Effective project management requires that you keep lines of communication open (between the team and client) and ensure that the information you present is accurate and up to date. Provide all stakeholders with the current status of key projects, milestones, steering committee escalations, progress, and upcoming events using this pre-built project summary report template.
Download Weekly Project Status Report Template
Excel | Word | Smartsheet
This customizable project status report template provides a snapshot of a project’s health on any given week. Track overall project performance and the status of each project component, including budget, resources, scope, milestones, work accomplished, roadblocks, highlights, and more. This template also comes with a pre-built visual timeline to display major project details at a glance.
Download Monthly Project Status Report Template
Excel | Word
This project status report template captures the status of key project elements at a monthly view. Use this downloadable template to track notable project components that are complete, in progress, on hold, or at risk and outline deadlines and details for upcoming work.
Download Stoplight Project Status Report Template
Stoplight project status reports are an effective way to visualize project items that require immediate attention and additional planning. Use the stoplight key to define the parameters of what constitutes a red, yellow, or green status and ensure that the client and team members are on the same page regarding these conditions. This template will help keep the process streamlined.
Download Business Project Report Template
Word | Google Docs
A business project report is a detailed document that serves as a roadmap for a proposed project or business venture. This business project report template provides a solid basis to expand upon according to your needs. It includes space for a table of contents, an executive summary, key project activities, a marketing analysis, a SWOT analysis, recommendations, appendices, and more.
Download IT Project Status Report Template
Information technology project management and operations can be complex and involve many moving parts. Between balancing the budget, making adjustments mid-project, and meeting the needs of project stakeholders, this pre-built IT project status report template will help ensure that you track and account for all the key components of your project. This template provides room for project milestones, open and closed issues, change requests, resource evaluation, and the current status of all major project categories. Learn the essential tips for successful IT project management by checking out this article .
Download Construction Project Report Template
Excel | Word | PDF | Google Docs
Effective reporting is a key factor in the overall success of a construction project. This pre-built construction project report template includes all major day-to-day project details, like daily progress, materials and equipment used, number of workers and work hours performed on site, progress obstructions, and official visitors. Additionally, the template includes space for the inspector to sign off on the report in order to ensure overall project compliance. For a wide variety of free construction management templates to download, visit this page .
Download Executive Project Report Template
An executive project report is a high-level view of the project that highlights progress, without getting into the granular details of the project. Use this customizable executive project report template to communicate the essential elements of the project, including key milestones, accomplishments, risks, issues, financial overview, and project requirements.
Download Final Project Report Template
The purpose of the final project report is to briefly and clearly summarize the outcomes of a completed project. This final project report template contains a table of contents, as well as space for names and roles of team members, project summary, scope, costs, risks, communication strategies, learning outcomes, top-level project performance details, and more.
Download Project Report Template for Teams or Departments
Teams or departments can use this project report to communicate the status of project activities: That is, they can indicate whether they have completed an activity or whether an activity is still in progress. Use this template to track key tasks, team members involved, deadlines, progress scores, issues needing attention, and other project developments to ensure teams or departments account for and complete assignments on schedule.
Download Project Report for Stakeholders and Partners
Use this project report is to provide key stakeholders and partners with high-level visibility into a project’s overall performance. Briefly summarize progress, project deliverables, start and end dates, outputs, and other major project details to keep stakeholders up to date on current project happenings.
Download Project Post-Mortem Report Template
This customizable project postmortem report template should be completed as a workshop comprised of key team members within a week of concluding the project work. This report highlights project details, such as accomplishments, problem areas, lessons learned, and more to facilitate the process of analyzing the performance of all the project’s elements. Once you’ve completed this template, the project sponsor should sign off on it to formally close out the project.
When writing a project report, stick to the facts and back up your claims with data. Consider using a template to give structure to your report, and tailor the report to your audience. We’ve outlined top report-writing tips below:
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With Project, you can create and customize striking graphical reports of whatever project data you want, without having to rely on any other software. As you work on the project, the reports change to reflect the latest info — no manual updates required. See a list of all reports and how you can use them.
Select the Report tab.
In the View Reports group, select the type of report you want and then pick a specific report.
For example, to open the Project Overview report, select Report > Dashboards > Project Overview .
The Project Overview report combines graphs and tables to show where each phase of the project stands, upcoming milestones, and tasks that are past their due dates.
Project provides dozens of reports you can use right away, but you don’t have to let that limit your choices. You can customize the content and the look of any of the reports, or build a new one from scratch.
Change the data in a report, change how a report looks, make your own report, share a report, make a new report available for future projects, more ways to report project info.
You can choose the data that Project shows in any part of a report.
Select the table or chart you want to change.
Use the Field list pane on the right of the screen to pick fields to show and filter information.
In the Project Overview report, you could change the % Complete chart to show critical subtasks instead of top-level summary tasks:
Select anywhere in the % Complete chart.
In the Field List pane, go to the Filter box and pick Critical .
In the Outline Level box, pick Level 2 . For this example, this is the first level of the outline that has subtasks instead of summary tasks.
The chart changes as you make your selections.
With Project, you control the look of your reports, from no-nonsense black and white to explosions of colors and effects.
Tip: You can make a report part of a split view so you can see the report change in real time as you work on project data. To learn more, see Split a view .
Select anywhere in the report and then select Report Tools Design to see the options for changing the look of the whole report. From this tab, you can change the font, color, or theme of the whole report. You can also add new images (including photos), shapes, charts, or tables here.
When you select individual elements (charts, tables, and so on) of a report, new tabs appear at the top of the screen with options for formatting that part.
Drawing Tools Format tab. Format shapes and text boxes .
Picture Tools Format tab. Add effects to pictures .
Table Tools Design and Table Tools Layout tabs. Configure and tweak tables, like you would in other Office programs .
Chart Tools Design and Chart Tools Format tabs. Configure and tweak charts.
Say you decide that the % Complete chart in the Project Overview report needs a facelift.
Select anywhere in the % Complete chart, and then select Chart Tools Design .
Pick a new style from the Chart Styles group. This style removes the lines and adds shadows to the columns.
Give the chart some depth. Select Chart Tools Design > Change Chart Type .
Select Column > 3-D Stacked Column .
Add a background color. Select Chart Tools Format > Shape Fill , and then pick a new color.
Change the bar colors. Select the bars to select them, then select Chart Tools Format > Shape Fill , and pick a new color.
Move the numbers off the bars. Select the numbers to choose them, and then drag them upward.
Just a few clicks make a big difference. And we only scratched the surface of the formatting options.
Select Report > New Report .
Pick one of the four options, and then choose Select .
Give your report a name and start adding information to it.
Blank Creates a blank canvas. Use the Report Tools Design tab to add charts, tables, text, and images.
Chart Project creates a chart comparing Actual Work, Remaining Work, and Work by default. Use the Field List pane to pick different fields to compare, and then use the controls to change the color and format of the chart.
Table Use the Field List pane to choose what fields to display in the table (Name, Start, Finish, and % Complete appear by default). The Outline level box lets you select how many levels in the project outline the table should show. You can change the look of the table on the Table Tools Design and Table Tools Layout tabs.
Comparison Sets two charts side-by-side. The charts have the same data at first. Select one chart and pick the data you want in the Field List pane to begin differentiating them.
Any of the charts you create from scratch are fully customizable. You can add and delete elements and change the data to meet your needs.
Click anywhere in the report.
Select Report Tools Design > Copy Report .
Paste the report into any program that displays graphics.
Tip: You might need to resize and line up the report when you paste it into its new home.
You can also print the report to share it the old-fashioned way.
Use the Organizer to copy a new report into the global template for use in future projects.
See a list of all reports and how you can use them.
Compare actual work against your estimates with burndown reports .
Create a timeline of key tasks and milestones.
Set the status date for project reporting.
Project for the web offers two main options for reporting: Excel and Power BI Desktop. Excel reporting comes with Microsoft 365, while Power BI Desktop is licensed separately.
When managing a project in Project for the web, export your project to Excel allows you to:
Create reports and visuals
Send a file containing project details to external stakeholders
Archive copies of your project data for audit and compliance
Print copies of your project
Here's how to export your project:
Go to project.microsoft.com and open the project you want to export to Excel.
In the top right corner, select the three dots ( ... ), then select Export to Excel .
When you see the message " All done! We've exported [your project name]. " at the bottom of the screen, you can look for your new Excel file where you store your downloads.
When you open the Excel file containing your project, you'll see a worksheet named "Project tasks" that contains a summary of project-wide information at the top, including its name, project manager, and the start and finish dates, duration, and percent complete for the whole project. You'll also see what date it was exported. Under that, you'll see a table of all the information for your project.
Import and analyze data
Create a PivotTable to analyze worksheet data
Ideas in Excel
To get started, connect to Project for the web data through Power BI Desktop , then open the Project Power BI template and explore the reports it includes.
Important: You'll need a Power BI subscription (and a Project subscription in many cases) to use this reporting tool. See the following section for details.
To use Power BI reports on Project for the web data, you need to be a licensed user of Power BI Desktop or Power BI Pro. See Power BI Pricing for more information.
To build or customize Power BI reports on Project for the web data, you'll also need Project Plan 3 (formerly Project Online Professional) or Project Plan 5 (formerly Project Online Premium).
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What is a project report, 5 steps to create a project report from scratch, project report objectives, project report components, common project report types, project report use cases, project report examples, opening and viewing reports with microsoft , change data in your report , change the report format , make your report , share your report , choose the right program, train to become a project leader today, how to create a project report: objectives, components, and more.
Managing a project is by no means an easy feat. Many moving parts can make it complicated to stay focused on the tasks and keep stakeholders up to date on the project status. This is why project reports are a useful tool for project managers .
These project reports can be used to provide direction for team members, offer status updates for partners or management teams, and successfully manage risk mitigation – to name just a few!
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Let’s take a closer look at how to create a project report including its many objectives, components, and examples of project reports.
A project report is a comprehensive document that provides detailed information about a specific project. It typically outlines the project's objectives, scope, methodology, progress, findings, and outcomes. A project report often includes details about the project's goals, activities, timelines, resources used, challenges faced, and the results achieved. It serves as a formal record of the project's lifecycle, serving both as a documentation of the work done and as a communication tool to convey the project's status and outcomes to stakeholders, sponsors, or interested parties. Project reports are commonly used in various fields such as business, engineering, research, and academia to assess the effectiveness and success of a project.
Creating project reports is an integral part of evaluating project success. Documenting the lessons learned and sharing them with a larger team in an organized way can help with future projects. You can use different tools to put together your project report. Here are 7 basic steps involved in creating a project report -
Sit down, evaluate your objectives, and understand what you want to describe, explain, recommend, and prove with your report. Having set goals will not only help you proceed with your project report but also help readers understand your point of view.
Your audience plays an essential role in making your project report a success. A formal annual report differs from a financial report: the language, representation of data, and analysis changes per your target audience .
The chances of you having a solid report is when data supports it. Data plays an essential role in making people believe in your derivations. Also, support your claims by citing sources such as case studies, surveys, interviews, etc.
A project report is further divided into certain sections. These 4 are the most common divisions of a project report:
Once your project report is ready, read it multiple times with some time gap. You can ask your co-workers to review it.
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I wanted to transition into the Project Management field and wanted the right opportunity to do so. Thus, I took that leap forward and enrolled in this course. My learning experience was fantastic. It suited my learning style.
Every project report starts with a solid project report objective. Your objective should provide precise direction for the rest of the report. Consider what purpose you want your project report to serve. Are you describing new risks or explaining project delays? Or will your report focus on persuading management teams or stockholders to invest additional funds into the project?
A thorough understanding of your objective will help guide you in writing the report and make the purpose of the report clear to all stakeholders.
Here are a few examples of project report objectives:
Your project report will be bursting with essential information about your project. Although the content of your report will differ depending on the type of report you’re creating, keeping your report organized will make it easy for the reader to follow along without missing any critical points. Organize your data and content into sections that allow all stakeholders to quickly reference.
Consider including some of the following project report components:
The first section of your report will likely include an executive summary. The brief overview should provide all the essential takeaways from the report, allowing the reader to understand the report's contents without having to read through all of the project details.
This component includes real metrics that track your project’s progress. It offers an overview of the project's status and budget while identifying risks or issues that may have emerged. Helping project management and other stakeholders reflect on the project schedule and make amendments as needed.
What risks have developed that may affect the quality, timeline, or budget of your project? How will you control these emerging elements? It’s inevitable that all projects will face risks, so it’s how you intend to manage those risks that’s important to the project team and stakeholders. Include a detailed analysis of the risk, your proposed solutions, and how these new elements will affect the project as a whole.
Are your financials where they need to be for the current status of your project? Will more capital be required to reach your goals effectively? Provide a detailed overview of the allocation of your budget including materials, labor, and operating costs.
Reflect on your project goals. Is the project behind, ahead, or on schedule? How will any changes to your timelines affect your budget or resources? Include an overview of tasks that have already been completed and a comprehensive schedule of remaining tasks.
Resources may include materials, machinery, or even funding required to complete your project. Provide a detailed summary of your current resource allocation. What are detrimental resources for your project running low? Are there any excess amounts?
Is your team completing tasks efficiently? Are there any skill or knowledge gaps that need to be addressed? Compare your team’s performance to your initial goals to identify the group’s progress.
A project report is a simple and detailed description of the essence of the project and its aims and aspirations. The business management team and stakeholders are kept updated on every development regarding the project; based on that, they prepare their strategy. This vital information keeps the communication line open between the management team and the stakeholders, providing them with a complete picture of every action concerning the project.
A project report includes the necessary recommendations for all types of businesses, established and start-ups. Moreover, organizations use project reports to procure financial help from institutions. Project reports can be of various types that help everyone complete a project successfully. Based on the report, your team can take up any activity that benefits the project.
It talks about the progress going on with a project. It also states various significant activities associated with the project. This status report organizes the communication medium between the team and the stakeholders. It summarizes the finished tasks on the project at hand. It includes the budgetary details and the timeline of the project. It also helps identify the risks related to the project and measures to tackle them beforehand. The status report also keeps track of the events or actions or any activity taken in the past. Status reports are carried out weekly, daily, monthly, or quarterly. They help collect and distribute information about crucial activities in a project in a smooth manner.
While executing a project, a progress report is inevitably carried out to update everything about the project. It usually includes things like if the project baseline is fulfilled. It indicates the initial plan you prepared along with your stakeholders about a project regarding the expectations, schedules, cost, deliverables , and scope of it. A progress report informs your stakeholders how much progress has been made in the above directions.
You should prepare this status report in a specific manner by stating the project title, contact information, a summary of the status, and providing all the information about the budget, timeline, and expected completion date of the project. You can take the help of several such free templates available online to make the status report.
This type of report explains the risks associated with the project in a documented form. It covers details about risks that are managed already and the emerging ones. It includes the overall risk profile of the project. Risk reports identify and state potential risks that could alter the duration of the project and tips to manage them.
An executive report is a summary of the business plan of an organization for lending partners. It enables the team members to collect and combine the results of numerous research studies to help them decide on the project. It is the starting point of arranging a dialogue with the investors. It should be written in such a way that it creates the best impression in the minds of the lenders. It should be short and precise and comprehensively analyze the project.
This kind of report helps organizations know if a particular project is possible or not. It will show you how much the project will benefit your organization against the investment. It will help you decide if a project is worth taking on for your organization and how much business profit it will get you at the end of the day. Alternatively, it will also help your organization better utilize its resources while progressing with the project. You can monitor your project expenses and spending to manage your funds better.
This report highlights the distribution of resources according to the project tasks. The team members and the investors get the necessary information by reading this report on how well the resources are distributed in the project. It will give detailed narration about which team is assigned to which task according to the date wise. This type of report is beneficial for an organization to know if there is over allocation of resources as this could harm the project. Overall allocation happens when there are insufficient resources to complete all the crucial activities of the project.
This report helps you compare your overall project plan with the project's end result. It uses metrics to inform you if your project is running according to the timeline, ahead of time, or running late. Moreover, it will streamline the data based on the comparisons you have made on the project. With the availability of various project management tools , preparing this kind of report has become easier now. It cuts down your hard work by creating the project activity report and conveying it to the stakeholders.
This report will examine the project's current status in the context of schedule, cost, and labor and, subsequently, compare the targeted status. It discovers and examines the gap between these two aspects and prepares a strategy or action plan on how to do the needful to reach the targeted objectives. Every business, whether a budding one or an established one, will need this kind of gap analysis report to perform better in terms of projects. This report will tell you how to take the successful step to graduate to the next level of your business. This will tell you whether you are fulfilling your business objectives and using your resources carefully.
There are several common use cases for project reports in project management. These include:
A project status report is used regularly throughout a project to communicate the project’s progress in conjunction with the original project plan. The status report of a project provides all stakeholders with updates on the project’s development and performance. Your status report may cover issues or risks that have emerged and include your amended project plan.
A project tracking report offers real numbers, metrics, and other key indicators that measure the project’s overarching progress. This comprehensive report covers all aspects of the project, including project status, tasks, project team performance, and how much of the project has been completed.
Performance reports provide an overview of the project’s progress, a breakdown of resource allocation, and costs to date. Your performance report will help monitor the project’s current direction and forecast how well it will perform.
A health report offers an analysis of any problem areas or risks within your project. Completing a project health report can help identify any potential issues before they occur, saving you time, money, and resources.
A project summary report provides a quick snapshot of the project’s status. Along with tasks completed and a summary of financials, the brief report should include any key highlights or milestones and a glance at upcoming scheduled tasks.
Project time tracking reports help the team and all stakeholders better understand the time allocation for each task. It’s a useful tool for project managers to gauge their teams' efficiency and identify what areas need improvement.
Not sure where to start with your next project report? Consulting the right project report example can help you gain the direction you need.
Click here for a status report example.
Using Project, one can easily create new reports or customize them for various types of project data without relying on any other application or software. MS Project offers dozens that you can use right away. You can also customize any report’s content and look or build a new one from scratch.
For instance, if you have to open the Project Overview report, navigate Report > Dashboards > Project Overview.
Reports Dashboard Option
Reports are customizable. So, you choose the data that MS Project will show in any part of a report. Follow the steps below to change the data in your report:
For instance, take the previous Project Overview report as an example. You can change the % Complete chart and display critical subtasks rather than top-level summary tasks using the below-mentioned steps:
Changes in the % Complete Chart
Using Project, you can go from monotonous black-white to vivid effects and colors. With the Split view, you will be able to view the real-time report changes while you make the changes. To change the report format, take the following steps:
Report Tools Options
Table Styles
Suppose you plan to change the % Complete chart in the Project Overview report. Click anywhere in the chart and tap on the Chart Tools Design.
% Complete Chart
Chart Styles in Chart Tools Design
Color Options for Chart
The above-stated changes will be reflected as follows.
% Complete Chart on Making the Changes
Take the following steps to create a new report.
Types of New Report Styles
Copy Report Option
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Program Name PMP® Certification Training Course PMP Plus Post Graduate Program In Project Management glyph Icons All Geos All Geos All Geos University PMI Simplilearn University of Massachusetts Amherst Course Duration 90 Days of Flexible Access to Online Classes 36 Months 6 Months Coding experience reqd No No No Skills you wll learn 8+ PM skills including Work Breakdown Structure, Gantt Charts, Resource Allocation, Leadership and more. 6 courses including Project Management, Agile Scrum Master, Implementing a PMO, and More 9+ skills including Project Management, Quality Management, Agile Management, Design Thinking and More. Additional Benefits -Experiential learning through case studies -Global Teaching Assistance -35PDUs -Learn by working on real-world problems -24x7 Learning support from mentors -Earn 60+ PDU’s -3 year course access Cost $$ $$$$ $$$$ Explore Program Explore Program Explore Program
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A project report summarizes a project's key aspects, including its goals, timeline, budget, progress, and outcomes. It provides project managers with critical information to monitor and evaluate the project's performance, identify potential risks and challenges, and communicate progress to stakeholders.
A project report format is completely customizable depending on the project requirements and your choices. However, it should focus on the specific objectives of the project, its methodology, major findings, and progress.
Preparing a project report is simple. Click Report > New Report and choose from the four options. Now, give a suitable name to the report and start adding information.
A project report is a document providing detail on the project’s overall status or specific aspects of its performance. Irrespective of the report type, it contains project data based on economic, financial, technical, managerial or production aspects. For example, a Cost Overview report tells the current cost status of the project. It also reveals planned costs, remaining costs, cumulative costs, actual costs, and percentage of completion to help understand if the project is within budget.
Writing a complete project report entails a proper start and closure, including
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Let’s make keeping a tab on the projects an easy task. Every project is managed differently. Their success and failure is totally dependent on how well the project/ task was managed. Yes definitely it requires general management skills to keep the project under control but it also requires regular interaction between the manager and team members so that everyone is on the same page and all bottlenecks are removed.
A Project Management Report plays a big role in smooth management and implementation of projects. While preparing a report, however, keep in mind that you have these 9 key Project Management Report slides that will truly measure whether the project is really heading up to its goal or not.
Have these professionally designed 9 slides in your presentation to make the task easy going for you. You can also present it to your boss and teammates and let them know the status of the project.
Here are the 9 must have slides:
Slide 1) Project Brief PPT Template :
Starting with Project Brief slide. Explain in simple steps what the project is about. What is the need of the project? How it is going to benefit the company? How you and your team is planning to execute the process. Add two three lines, answer the basic questions and you are done. This slide is basically the outline of the project. Having this slide will make it easy to comprehend the structure of the project.
Slide 2) Project Management Team PPT Slide :
Remembering who all are in a team to implement the project is difficult. Sometimes there are numerous projects to deal with at one time. Have this in your PPT and make it easy for you and your team members to remember the people leading the project. It clearly shows the lead of the project, number of people in a group, number of groups and more. It makes it all easy with just this one slide.
Slide 3) Project Progress Summary PowerPoint Template :
Give a time duration to the project, showcase the deadline of the task, and share the status of the project. Use this slide for various reasons. If you are willing to set the time duration of a particular task or want to show the progress summary of the project, have this slide. This slide will keep the team updated if they are lacking behind or they are using their skills in a right direction.
Slide 4) Reporting Period PPT Slide:
Keep all the tasks under control rather in one slide. Allocation of the tasks is easy. Handling them and seeing if they are executed well is one hell of a job. So here comes the slide to figure out everything for you. Just add your tasks, dates and months and you are all set.
Slide 5) Project Milestone PowerPoint Slide:
Why do we need to have this slide in Project Management Report? Well, it determines whether your project will be successful or not. Also, it throws light on how you should go ahead with the project and elevate the chances of your project’s success.
Slide 6) Project Work Plan PPT Slide:
This slide is to design the work plan of a project. Usually, we assign tasks to team members and then it’s difficult to track everyone’s progress. This particular slide makes the work simple. Call your team, assign tasks, define their goals, give them the deadline and track the progress timely. You can make changes as per your requirement.
Slide 7) Budget Report PPT Template :
No project report is complete without a budget report. Plan a detailed estimate costs for the project work. Add actual cost estimates into a budget report. Now you can easily track the project according to the budget.
Slide 8) Risk Management Report PPT Template:
With every project comes a new risk. In order to keep the risk minimized, it is important to assess and monitor the risks. Add this professionally designed Risk Management Report PPT Template to identify the risks. Having this slide in report will also keep you updated if there are any possible risks to occur with the project.
Slide 9) Project Health Card PowerPoint Template :
Just to know nothing is falling apart, you must have this Project Health Card PowerPoint Template. This clearly indicates whether the project is under control or not. It lets you keep a track on the project progress. Have this slide and keep your team updated about the status of the project.
These are the 9 Project Management Report slides that you need to have in your PowerPoint to manage and assess the next project well.
We have all sorted for you. We have 5 different kinds of Project Management Report Decks that can help you in every step of the project reporting.
1) Project Management Time Impact Analysis:
Download ready-made deck on Project Management Time Impact Analysis and keep the project under control.
2) Project Management Status Call Agenda:
Download professionally designed deck on Project Management Status Call Agenda to keep a tab on your project.
3) Project Product Management Status:
Click here to download this creative and professional on Project Product Management Status and keep your workload at ease.
4) Project Management Concepts and Principles:
Get this professionally designed deck on Project Management Concepts and Principles and turn your project into a success.
5) Project Management Step:
Grab this professionally designed deck on Project Management Steps and assess your next project well.
Good luck with your next project.
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The Project Report PowerPoint templates go beyond traditional static slides to make your professional presentations stand out. Given the sleek design and customized features, they can be used as PowerPoint as well as Google Slides templates . Inculcated with visually appealing unique and creative designs, the templates will double your presentation value in front of your audience. You can browse through a vast library of Project Report Google Slides templates, PowerPoint themes and backgrounds to stand out in your next presentation.
What is a project report powerpoint template.
A Project Report PowerPoint template is a ready-made presentation template that provides a structured framework for creating professional Project Report presentations. The Project Report PPT presentation template includes design elements, layouts, and fonts that you can customize to fit your content and brand.
Keep the following points in mind while choosing a Project Report Presentation template for PowerPoint (PPT) or Google Slides:
Yes, all our Project Report presentation templates are compatible and can be used as Project Report Google Slides templates.
Project Report PPT presentation templates can be beneficial because they:
Yes, our Project Report PowerPoint and Google Slides templates are fully editable. You can easily modify the individual elements including icons, fonts, colors, etc. while making your presentations using professional PowerPoint templates .
To download Project Report presentation templates, you can follow these steps:
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Working on a big project can be stressful if you've got no idea of how it’s progressing. It’s easy to keep everyone on the same page and updated. Present the status of your project with a project status report PPT format.
Creating a project status report for PPT may sound difficult and time-consuming. But you don’t have to start from scratch. You can find hundreds of modern and easy-to-edit project status report templates online. I'll share some of the best project status report templates for PowerPoint .
Jump to content in this section:
How to quickly customize a premium project status template, 8 tips for creating a project status report, top 5 project status report design trends, common powerpoint questions answered (faq).
Take a look at some of the best project status report templates for PPT, all available on Envato Elements:
Looking for a professional and creative project status template for PowerPoint? This template will come in handy. The PowerPoint report template offers:
This project progress report PPT also comes with custom icons and image placeholders.
This project status report template for PowerPoint has a modern design. It’s perfect for a project progress report PPT. The PowerPoint report template comes with many different slides to help you include relevant project details. It offers:
Start working with this project status update presentation PPT!
Project Status is a simple project status report for PPT. It comes with:
Designed in widescreen resolution to present a perfect project status report PPT, it also comes with custom icons and image placeholders. Likewise, this project status update template for PPT includes plenty of tables, charts, and other infographic elements. Use them to design a beautiful report.
Choose this project status update template for PPT. It's great if you’re looking for a bold and professional template. You’ll find:
The status report template PPT comes with icons, tables, and charts, plus plenty of infographic elements.
Stand out with this vertical project status PowerPoint template. It includes many different project update slides. You'll find slides for an agenda, yearly Gantt chart, and task timeline. The template includes:
Wondering how to present your project status in PowerPoint? This template comes with modern and minimalist slide designs to make it easy to see the project status. It was designed in standard and widescreen resolutions. With this project update PowerPoint template, you'll get:
This PowerPoint report template has a versatile and modern design. Use the template to create status report updates for any type of project. This vertical template comes with:
Also, these project status presentation slides are suitable for print. Start working with this original project report PPT template!
Try this PowerPoint report template if you're in the retail business. Find versatility in your project report design with this template. It comes with modern and professional designs, and it also includes:
Looking for an animated project update PowerPoint template? This marketing project status PowerPoint template has everything you need. Create a detailed project status report with awesome infographics. The template comes with:
It's perfect for a complete project status report in PowerPoint.
Here’s a modern PowerPoint template for project status reports. The project status report PPT includes:
It also features a stunning design. Still thinking about how to present project progress in PowerPoint? This project status update PPT template is a great way to start.
Looking for a more unique project status report in PPT? This PowerPoint report template comes with:
It's a great tool for project managers looking for work efficiency. This also works as a project update presentation sample.
Create an original project progress presentation PPT with Brila. This project PowerPoint report template has a creative and colorful design and was designed in widescreen resolution. With this download, you'll get:
Download this easy-to-edit project update presentation.
Wondering how to present project status in PowerPoint? This project status template also works as a company profile. It's easy to customize and edit. It comes with:
Add your content to this project status update PPT. Insert your own photos in the image placeholders.
This PowerPoint report template can easily be used for a project status report in PPT. The project status report PowerPoint has a professional design. It includes:
Still wondering how to present a project status in PowerPoint? This template is a great place to start.
Here’s another great project status PowerPoint template. Create a beautiful status update slide with this template, which comes with editable icons. Also, find image placeholders with this project update template PPT. With your download, you'll get:
Looking for a sample project report PPT? Start working with this amazing status update presentation.
This cool and modern PowerPoint template has all you need. Rima has enough project status presentation slides PPT for you to play. Create a stunning project report with this template. It comes with:
The PowerPoint report template also has image placeholders. This is one of the best project status reports in PowerPoint you'll find.
Looking for a project update presentation sample? Here’s another complete project status report PowerPoint template. Use it to create great-looking project reports. The PowerPoint report template comes with:
Wondering how to present a project status in PowerPoint? This template includes charts and infographics to make it happen.
Are you a web designer working for different clients? Learn how to present your project progress in PowerPoint with this awesome template. Here are some of its features:
This modern project status template for PPT also works for any type of presentation. It has everything you need for detailed project reports.
This is a beautiful project status update PPT PowerPoint template. Use it for different project status reports. It comes with:
The status update slide comes with image placeholders. This is a great project status update template for PPT.
Last but not least! Create an amazing project status report PPT with this template. Holi is a simple PowerPoint template with a clean and bold design. It includes:
Design a stunning project status report. This is one of the best project status update templates for PPT.
Found your project status report template for PPT? Now you’ll need to customize it to fit your project details. Take a look at how easy it is. Customize a premium project status report template below.
For this tutorial, I’ll be using Movea: Project Status Report PowerPoint Template. Find it on Envato Elements. This template has a modern and clean design. It comes with 50 editable project status update slides in two color variations.
Let's get started:
To delete unwanted slides, click on the View tab and select Slide Sorter . Then, hold down the Shift key and click on each slide you don’t want to keep. After you've selected all the unnecessary slides, right-click and select Delete slide . Then, switch back to Normal view .
Add your own content. Double-click on any text area and press Control-A or Command-A to select all the text. Then, paste your own content or type it in.
As you’re entering the content, it’s easy to update your fonts at the same time. While the text is highlighted, select a different font from the drop-down menu on the Home tab of the ribbon.
To change the colors, click on the Design tab and select a different color theme. Or right-click on any colored area and select Format shape . Then, click on Fill > Solid Fill and enter your own color code.
The last step is to add your own images or photos. Most PowerPoint project status report templates come with image placeholders. It’s easy to do. Click on an image placeholder icon, choose an image from your computer, and click Insert .
Add the necessary project status update slides to your PowerPoint report template. Here are some tips that can help you work with a project report template:
Gantt charts are an excellent way to illustrate a project schedule in the form of a bar chart. This type of chart is a staple for any project status report.
Even when these details were laid out before the project was started, talk about how your project is solving problems. This helps connect your audience with the problem and solution again.
Project status reports are about breaking down the components of your project, so turn them into digestible pieces. Consider one slide that contains a road map, section breakdown, or project phases.
The road map to achieving a particular goal is important, and so is including your expenses. This expense slide can be a simple list of all the expenses that you've accrued.
On a project status report, include all the milestones that you've reached. Add any future milestones that you plan to reach with your project. This is essential for your audience to know what you've done and what you plan to do.
Be it at the beginning or the end of your presentation, it's a good idea to add a summary slide. This can be where you highlight the essential topic you'll touch on or give a reminder of what you just mentioned. Either way, it can help your audience keep their attention on crucial aspects of your presentation.
A great PowerPoint presentation shares the key points of a specific subject. However, sometimes, project status reports require more information and data. To that end, it's helpful to include links to resources that can help your audience seek more information if they need it. Here's one example of how to do it:
Last but not least, highlight next steps. Knowing the basis of where the project is at is incredibly helpful. However, it's just as (or even more) important to let your audience know what actions you'll be taking to keep the project progressing. Don't forget to highlight the course of action so everyone can be on the same page.
Deliver the most up-to-date designs to your audience in your project status reports. We've collected five of the top design trends in 2024. Use them in your own PowerPoints:
Make the charts more interesting. Use many complementary colors to highlight lines, bars, and tables. Blue, green, and red colors work exceptionally well here.
Make your design seem more interesting and appear to pop out of the slides. Layer your elements on top of each other. This gives a sense of dimension in your slides that looks visually pleasing. Add solid shapes on your slides as this is one standard design that always looks great.
This can really help give a hierarchy to your slide design. This color can be a highlight color that's used for on the various shapes on your slides. Draw attention to a particular section on the slide, and display the most important information on that slide.
For more color combinations that work well together, check out this article:
Get creative with the different types of graphs in project status reports. Use them to highlight specific data for your project in your project status PPT. Pie charts, line graphs, bar charts, timelines, and infographics. All work well in a project status PPT. Only include charts that fit the particular content that you're presenting.
Most types of PowerPoint presentations come with icons in their slides. Create a complete project report PPT using icons as visual aids. They also work for a project progress presentation PPT.
Need even more PowerPoint templates? We'll cover even more premium templates that you can download.
Looking for a different PowerPoint template? Or need more inspiration for your project status report template design? The articles below will be useful:
Microsoft PowerPoint is a complete slideshow application. It's got all the features you could ever want in this type of software. To help you get the most out of PowerPoint for your presentations, we'll cover five frequently asked questions:
Absolutely! Need to print out hard copies of your PowerPoint presentations? You can easily do this within the software. But keep in mind that all your animations and videos won't be shown.
For more information on how you can print your presentations, check out the article below:
All PowerPoint templates are fully customizable, regardless of what template you use. Templates will help you start with a professional design. Customize every aspect of the design to fit your particular presentation.
Learn how to edit your PowerPoints from the article below:
Infographics are a great way to add interest to your presentations, especially in project status reports. They give the viewer something to look at, while providing useful information about your project.
The best way to get started with infographics is with templates. Choose the ones that have them designed and ready to customize. For more templates that feature infographics, check out the article below:
PowerPoint presentations can be quite stale, but there are many different ways that you can spice up your slides. Here are some tips to create a captivating presentation:
Check out this article to find out how you can add interest to your slides:
Virtual meetings are a staple for any business in 2024. Don't miss any detail by recording a presentation on Zoom.
To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. To record your PowerPoint in Zoom, click Record .
For a more detailed explanation, follow the tutorial below:
Creating great presentations can be tricky. Ready to learn more about making great PowerPoint presentations ? We've got you covered. Check out the tutorials below:
Are you looking for the best project status report templates? Envato Elements should be your first stop. This marketplace offers thousands of top-quality project status report templates for PowerPoint, as well as thousands of design assets.
Explore PowerPoint Status Report Templates
Browse our collection of the best project status report templates for PowerPoint, and find your next favorite presentation template!
Editorial Note: This post has been updated with contributions from Daniel Strongin , Janila Castañeda and Dacia Egurrola . Daniel is a freelance instructor for Envato Tuts+. Janila is the Associated Editor of the Tuts+ Business channel. Dacia is a staff writer with Envato Tuts+.
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Home Blog Project Management Project Report: Objectives, Types, Use Cases, Templates
Managing a project and creating a project report is not a cakewalk. A project consists of a lot of parameters, and if not analyzed properly, it can result in an unsuccessful end of project report. Project reports are extremely useful for project managers as they allow managers to send regular updates about the projects to the company's stakeholders.
A detailed project report is very insightful since it allows the team members to track the project's status, offer suggestions to improve the project and mitigate risks. Project reports effectively transform the entire journey as they offer clarity regarding every project step.
While management professionals can enrich their knowledge with Project Management certifications by KnowledgeHut to explore project management in-depth, this article will walk you through the basic objectives of a project report, how to create one, and its practical applicability in today's world.
A project report is a document that specifies the status of a project and other related information. In other words, it is a report that includes all the details about a project, navigating each step with great insight. This document helps to ascertain the feasibility of the activities or plans taken to fulfill a particular project's objectives.
The project progress report is a written document that includes all the information about the objectives, challenges, and milestones of the project. It is regularly updated as it tracks the project status and plays a crucial role in planning and managing any project.
A project manager prepares the project status report to update the stakeholders about the progress of the project regularly. The role of a project manager requires them to collaborate with other departments to draft an effective project report.
Many believe that a project report is used to raise funds for a specific project or get sponsors. True, it is. But that's not all the purpose of a project plan. It is more than just about the funding. Writing a project report is a valuable process. Here are all the reasons why project reports are important.
Project reports are of immense importance as it is an important tool for analyzing the progress of various projects. If you want to learn why a project manager should create a project report, sign up for the PMP certification to upskill yourself!
The main objectives of a project report are as follows:
A final project report is an insightful document that helps to make new investment plans. It allows the project manager to see and evaluate the expected profits and associated risks in a new project. Project reports are also important for the purpose of registration and approval.
If the stakeholders are satisfied with the project status report, they may allow project managers to take up new projects and make investments in new areas.
A project report is a summary of the entire process and steps that have been taken to complete the project. It is an effective means of keeping track of the progress of the project. This document helps to point out the steps that have proven beneficial for a project and what has gone wrong.
Tracking a project is important as it helps to find any deviations from the original plan. The stakeholders also feel content as they are updated about the project regularly.
As a project report provides detailed information about the project, identifying risks is easier. It helps to locate any risks or confusion that are in contrast with the original plan. Additionally, a project report eliminates the risks by taking connective action so as to avoid any downfall regarding the project.
Since a project report shows the details of all the activities, it very well pinpoints the expenses. So before starting a project, this report helps predict the cost in certain areas so that a proper budget can be drafted. It also takes into account certain considerations that can cause variations in the predicted costs. Following a data-driven approach to budgeting, expenditures can be kept under vigilance leading to profitable project curation.
Hence, a project report establishes the financial stability and viability of a project. It states the income possibility, degree of risk, list of expenses, and various other relevant factors.
Whenever an organization needs financial assistance, providing previous project reports is a great way of attracting funds. When a financial institution will be content that the concerned company is capable of running successful projects, the financial institution will not hesitate to provide financial assistance to such companies.
A clear definition is essential for any project to be effective, useful, and achieve its full potential. Clearly defined projects project reports have the following five characteristics:
The project report provides a clear overview of the tasks and goals. The report describes the project's goals and the activities that will be done to achieve them. Only a feasible project can be considered meaningful. It is not a good idea to be too ambitious when planning a project. This could lead to the project not being possible. This could also affect the team morale. These unhealthy situations can lead to high project costs and delayed delivery dates.
It identifies the resources and means required to achieve the desired scope. The project report is the blueprint that outlines the direction the business should take to achieve its goals. Project reports should theoretically be objective 100 percent. They are created by humans tasked with analyzing other people's work, which is bound to produce some subjectivity and opinions. It is crucial to back up your assessment and perspective with hard facts.
It should also be time-bound to make sure that everything is clearly defined. This means that the project must have a defined timeframe for completion. It should include planning, development, execution, and fine-tuning. The project shouldn't take forever to complete. All parties should justify any changes to this timetable, considering the cost of the project's execution, potential costs, and finance costs.
A well-structured report on a project allows for quick access to pertinent information regardless of whether it is relevant to the reader. The hierarchy organizes information in a way that makes it easy to find the most important and useful facts first, and then the technical details are placed in the subordinate sections.
Executives can gain an instant yet comprehensive understanding of the work done. Managers closer to the project have a logical method of finding and reviewing relevant information for themselves and their departments.
Even projects that seem to be moving along smoothly can still have some problems that could cause trouble later on. Every business face risk and must be monitored. The project report will include information about all possible risks that could affect the project's completion and the best ways to recover from the invested money.
Here's a brief overview of eight of the most commonly used types of reports; however, they are still vital to the smooth running of the project:
One of the most popular report types, Status Report, refers to a type of document that comprises a detailed analysis of the timely progress or status of any project with regard to the planned steps and the decided timeline. The status report enables team members and stakeholders to keep track of the project's progressions.
Instead of narrating lengthy project time and again, project managers rely on this report to briefly offer an insight into the project outline, keeping the process entirely transparent for everyone on the team. A status report will require you to keep track of significant changes, compile them briefly and present them comprehensively.
The most crucial report you'll produce during the course of running an undertaking includes the status report. It's a report that changes the information regarding your project, especially to determine if it's meeting the standards established by the schedule and budget. Another way to update your stakeholders on what the project's status is at the present moment. It is important to be precise in your progress report.
Take note of the information, and create a concise introduction that contains the name of the undertaking, your contact information as well as a short summary of the progress of the project as well as general information regarding the timeframe as well as estimated cost, and completion.
This type of report assists in presenting the steps taken by the risk management team for the teams working on the project or the people who are involved. It records the effective management of emerging and current risks associated with the project. The risk report must include an outline of the overall risk assessment for the project. It should also include details about the risks that could have the possibility of cutting the project as well as the ways you intend to deal with them.
Reports on projects must be tailored to the individuals who will be reading them. Therefore, the report you write for your project board will have a different amount of detail when compared to those who receive the monthly status report that you send the project group as well as the key stakeholders of the business for reports on the project board focus on high-level.
They will want to know about the things that matter to them, such as issues they could help solve, a synopsis of your budget's position, and whether you're on the right track to meet crucial milestones. It is important that your report to the board is presented in a manner that they are able to understand easily.
In determining if a venture is feasible, one of the reports you'll need to conduct is a cost-benefit analysis report. It's a means of comparing the magnitude of advantage or benefit the project can bring to your company in relation to the cost of investment. It's the most important step when deliberating if the idea is a good one from a business point of view. It is crucial to determine if the project you are considering has value.
This will allow your company to make the most of its resources when it moves ahead with the project and provide the documents to help move forward in the initiative's direction. Using cost analysis to monitor your expenditure and spending is possible to ensure that funds are appropriately allocated. The cost-benefit analysis will show what you're expected to pay for a particular project and then compare it to the advantages or opportunities you'll receive after completing it.
This kind of report on the project permits the project team, as well as the participants, to see how resources are distributed throughout the various tasks that are part of the plan. The report on project resources will detail the members of the project team who are assigned to which job on what day. The report on resource allocation can help to highlight the problem of the under-allocation of resources for projects.
The variance report is helpful for comparing the plans against the actual outcomes of the undertaking. It can be used to determine whether the project is in front of its schedule or over schedule. Additionally, the variance report can analyze and arrange the details of what you're measuring in a project. It can be a budget or a scope.
When you're managing a task or elevating your company to the next level, you'll need an analysis report that will guide you From Point A to Point B. This is known as the gap analysis report. It will let you know whether you're meeting your goals and if you're making use of resources efficiently. A gap analysis report evaluates the present state of your project or business in terms of money, time as well as labor and examines it in relation to the goal condition it hopes to reach. After defining and analyzing the gap between these two points, an action plan can be created to plan the tasks needed to reach the goal.
Creating a project report is crucial for determining any project's success. Documenting all the steps in a project and sharing it with other departments helps to learn the basic do's and don'ts whenever taking up any project.
Project report writing involves the following major steps:
When initiating a new project, the first step is to set the objective or goals. Once a company has identified its objectives, the process of measuring its progress and success simplifies. Take a moment and list the reasons for creating a project report. Having clear project objectives will help reduce work redundancy and be on track for everyday tasks.
Not the entire world is the target audience for any project. A project manager has to recognize the perfect audience to which the project caters. It is extremely important to know the taste and preferences of the target audience. What they like and dislike helps to draft a project report that is easily understandable for the audience.
A corporate document mainly consists of a particular format. A project progress report is also a formal document, and hence it needs to be drafted in a format that has some labels and templates. However, it is upon the project managers whether they choose a new report template or select any existing ones. It is always better to select a comprehensive template that effectively conveys the agenda behind the project report.
A project report is supposed to have sufficient data that can act as proof of what activities have taken place. Data collection is a significant aspect of creating a project report, as everything depends upon data. Accurate data constitutes a major part of the project report, which estimates the successful and lagging segments of a project through relevant data-driven insights. Data can be extracted from various sources such as surveys, international agencies, case studies, interviews, etc.
The structure of the report basically talks about the presentation of the report. A project status report should be prepared in a manner that is comprehensive, consumable, visually approachable, and easy to understand. The project report structure consists of the following points:
After the completion of the entire project report, project managers read it to find any gaps to fill. Once the required edits are made, and the review is done, the report gets a check to move forward.
There are a lot of use cases for project reports in the sphere of project management. The best PRINCE2 online course by KnowledgeHut can help you learn the usage of project reports in project management in a more definite way. However, the most common use cases of project reports are enumerated as follows:
A preliminary project report is a document that states the activities and the course of action that will be taken in fulfilling the objectives of the project. This report is prepared in the identification stage and before the start of the project. It mainly includes the following heads:
A project progress report is a document that mainly focuses on and lists the everyday progress made by the development team. It tracks the everyday activities of the team members, which is essential for determining the progress of the project. It navigates all the tasks that are completed, ongoing tasks, and yet to be accomplished. That means the amount of work pending and work completed both are present in a project progress report.
A project status report is a document that evaluates the current status of a project. It is inclusive of the project performance and project health. A project status report example can be the communication of the current position of the project to other concerned members and stakeholders.
It also compares the current project status with the original project plan simultaneously to align requirements with the timeline. If a project manager wants to make any amended plan in due course of the project, that is also included in the project status report.
A project time tracking report is a document that deals with allocating a time period for each task. With this report, the stakeholders can easily understand how much time a particular task has taken to be accomplished. It is a document that can help to locate the areas that are efficient and the areas that need improvement, leading to better productivity among team members.
It is a comprehensive document with a vast scope and includes aspects like tasks, project status, the performance of the team members, and the completion status of the same.
A project performance report is a document that presents an outline of the status and progress of the project. Additionally, it lists the allocation of resources and the value obtained under them. The report also comprises a breakdown of expenses through the project curation timeline.
The performance report matches the expected budget and the actual costs to analyze the performance of the project. This report is also an important tool for predicting the outcome.
A project health report is a document that states the possible risks that are associated with the project. Preparing a project health report can help ditch risks that may occur in the future. It also lists possible ways of mitigating those risks if the team members are faced with any when the project is ongoing.
A project completion report is a document that is prepared when the project comes to an end. This report evaluates the overall success of a project and matches the outcomes with the objectives. It is the last document that is submitted in a project report. As a project manager records every detail of the tasks and activities of a project, this report should be detailed, intricate, and compiled with utmost vigilance.
A project completion report makes it easier to conduct an evaluation of the same. The final evaluation is carried out when the project ends to determine the degree of success.
Project managers and executives use reporting because it is useful in many areas of running a company. The following are some of the most popular benefits of project management reports:
If you want to learn more about project report benefits, we suggest PRINCE2 training to boost your project management learning.
While project report can simplify work process by adding transparency to your project, they can be lengthy and monotonous tasks. Creating a project report right from scratch might take you hours, taking up the precious time you could have applied on your project. Therefore, we bring your a project report template to reduce your hassle. Check the Project Report PDF or project report on project management for reference.
Transform your management approach with agile methodologies course . Discover how to adjust, cooperate, and create like never before.
A project report is an extremely valuable instrument for carrying out a successful project. It states various aspects of a project, such as its overall performance, allocation of resources, everyday progress, and ultimately the whole timeline till completion. The major benefit of a detailed project report is that it has the potential to convince the stakeholders and investors to invest more funds in the project.
A project report is the most important instrument that lets the stakeholders and end users know the present status of any project. If you want to implement your best in project management while learning how to draft an impressive project report, check out KnowledgeHut's Training in Project Management . This training will take you through a detailed curriculum of how to become a successful project manager in the long run!
A project report is important because it summarizes the objectives, budget, resources, timeline, and every other important aspect related to a project. It also enables the project managers to track the outcome and progress of the project. Additionally, it conveys the status of the project to the stakeholders.
An ideal project report should be 1 or 2 pages long. It is a concise document that lets the concerned people know what is on schedule and what is lagging.
A project report includes the progress report, budget, timeline, risks and risk management, resources, and the nature and scope of the project.
The need for managers of projects is extremely high. The PMIProject Management Institute Project Management Institute expects 22 million new jobs to be created by 2027.
Kevin D. Davis is a seasoned and results-driven Program/Project Management Professional with a Master's Certificate in Advanced Project Management. With expertise in leading multi-million dollar projects, strategic planning, and sales operations, Kevin excels in maximizing solutions and building business cases. He possesses a deep understanding of methodologies such as PMBOK, Lean Six Sigma, and TQM to achieve business/technology alignment. With over 100 instructional training sessions and extensive experience as a PMP Exam Prep Instructor at KnowledgeHut, Kevin has a proven track record in project management training and consulting. His expertise has helped in driving successful project outcomes and fostering organizational growth.
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Presentation skills are essential for your personal and professional life. Learn about effective presentations and how to boost your presenting techniques.
Presentation skills are essential for a successful career in many fields. They are important for building confidence, enhancing collaboration, and developing robust critical-thinking skills. Although it might be tempting to think these skills are reserved for people interested in public speaking roles, they're critical in diverse jobs. For example, you may need to use presentation skills to pitch new ideas to clients or to explain your perspective on an issue to a manager.
Presentation skills are essential in various scenarios, including working with a team and explaining your thought process, walking clients through project ideas and timelines, and highlighting your strengths and achievements to your manager during performance reviews.
Whatever the scenario, you want to begin by capturing your audience’s attention with a well-crafted opening and get your point across when presenting information. Effective presentation skills help you get your point across and connect with the people you’re communicating with, which is why nearly every employer requires them.
Understanding what presentation skills are is only half the battle. Honing your techniques is essential for mastering presentations of all kinds and in all settings.
Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images.
You'll make presentations at various times in your life. Examples include:
Making speeches at a wedding, conference, or another event
Making a toast at a dinner or event
Explaining projects to a team
Delivering results and findings to management teams
Teaching people specific methods or information
Proposing a vote at community group meetings
Pitching a new idea or business to potential partners or investors
Delivering effective presentations is critical in your professional and personal life. You’ll need to hone your presentation skills in various areas, such as when giving a speech, convincing your partner to make a substantial purchase, and talking to friends and family about an important situation.
Whether you’re using them in a personal or professional setting, these skills make it easier and more effective to convey your ideas, convince or persuade others, and experience success. A few of the benefits that often accompany improving your presentation skills include:
Enriched written and verbal communication skills
Enhanced confidence and self-image
Boosted critical thinking and problem-solving capabilities
Better motivational techniques
Increased leadership skills
Expanded time management, negotiation, and creativity
The better your presenting techniques, the more engaging your presentations will be. You could also have greater opportunities to impact business and other areas of your life positively.
Imagine yourself in the audience at a TED Talk or sitting with your coworkers at a big meeting held by your employer. What would you be looking for in how they deliver their message? What would make you feel engaged?
Those are a few questions to ask yourself as you review this list of effective presentation skills.
How you use language and deliver messages is essential to how your audience will receive your presentation. Speak clearly and confidently, projecting your voice enough to ensure everyone can hear. Think before you speak, pausing when necessary, and tailoring the way you talk to resonate with your particular audience.
Body language combines critical elements, including posture, gestures, eye contact, expressions, and position in front of the audience. Body language is one of the elements that can instantly transform a presentation that would otherwise be dull into one that's dynamic and interesting.
Projecting your voice improves your presentation by allowing your audience to hear you. It also increases your confidence, helping to settle lingering nerves while making your message more engaging. To project your voice, stand comfortably with your shoulders back. Take deep breaths to power your voice and ensure you enunciate every syllable.
How you present yourself affects your body language and ability to project your voice. It also sets the tone for the presentation. Remain open, upright, and adaptable while considering the formality of the occasion instead of slouching or looking overly tense.
Many powerful public speakers use storytelling effectively and incorporate it into their presentations. Storytelling can bring your subject to life and pique the audience’s curiosity. Don’t be afraid to tell a personal story, slowly building up suspense or adding a dramatic moment. And, of course, be sure to end with a positive takeaway to drive your point home.
Active listening is a valuable skill all on its own. When you understand and thoughtfully respond to what you hear—whether it's in a conversation or during a presentation—you’ll likely deepen your personal relationships and actively engage audiences during a presentation. As part of your presentation skill set, it helps catch and maintain the audience’s attention, helping them remain focused while minimising passive response, ensuring the message is delivered correctly, and encouraging a call to action.
During a presentation, projecting confidence can help keep your audience engaged. Stage presence can help you connect with your audience and encourage them to want to watch you. To improve your presence, try amplifying your normal demeanour with enthusiasm. Project confidence and keep your information interesting.
Watch your audience as you present. If you hold their attention, it likely means you’re connecting well with them.
Monitoring your emotions and reactions will allow you to react well in various situations. It will also help you remain personable throughout your presentation and handle feedback well. Self-awareness can help soothe nervousness during presentations, allowing you to perform more effectively.
Writing is a form of presentation. Sharp writing skills can help you master your presentation’s outline to ensure you stay on message and remain clear about your objectives from the beginning until the end. It’s also helpful to have strong writing abilities for creating compelling slides and other visual aids.
When you understand your audience's needs and interests, you can design your presentation around them. This will deliver maximum value to them and enhance your ability to make your message easy to understand.
Public speaking is an art form of sorts, and just like any other type of art, this is one that requires practice. Improving your presentation skills will help reduce miscommunications, enhance your time management capabilities, and boost your leadership skills. The following offers a few tips to help you improve these skills:
When you’re confident, you naturally speak more clearly and with more authority. Preparing your presentation with a strong opening and compelling visual aids can help you feel more confident. Other ways to improve your self-confidence include practising positive self-talk, surrounding yourself with positive people, and avoiding comparing yourself (or your presentation) to others.
Many people are nervous or fearful before giving a presentation. A bad memory of past performance or insufficient self-confidence can contribute to fear and anxiety. Having a few go-to strategies like deep breathing, practising your presentation, and grounding can help you transform that fear into extra energy to put into your stage presence.
Grounding is a technique that helps you steer your focus away from distressing thoughts and keeps you connected with your present self. To ground yourself, stand with your feet shoulder-width apart and imagine you’re a large, mature tree with roots extending deep into the earth—like the tree, you can become unshakable.
Visual aids and other technical support can transform an otherwise good presentation into a wow-worthy one. A few popular presentation tools include:
Canva: Provides easy-to-design templates you can customise
Powtoon: Animation software that makes video creation fast and easy
PowerPoint: Microsoft's iconic program popular for dynamic marketing and sales presentations
Breathing techniques can help quell anxiety, making it easier to shake off pre-presentation jitters and nerves. It also helps relax your muscles and get more oxygen to your brain. For some pre-presentation calmness, you can take deep breaths, slowly inhaling through your nose and exhaling through your mouth.
While presenting, breathe in through your mouth with the back of your tongue relaxed so your audience doesn't hear a gasping sound. Speak on your exhalation, maintaining a smooth voice.
The more you practice, the better you’ll become. The more you do anything, the more comfortable you’ll feel engaging in that activity. Presentations are no different. Repeatedly practising your own presentation also offers the opportunity to get feedback from other people and tweak your style and content as needed.
Your presentation isn’t about you but the material you’re presenting. Sometimes, reminding yourself of this ahead of taking centre stage can help take you out of your head and allow you to connect effectively with your audience. The following are many actions you can take on the day of your presentation.
Since you may have a bit of presentation-related anxiety, it’s important to avoid adding travel stress. Give yourself ample time to arrive at your destination, and consider heavy traffic and other unforeseen events. By arriving early, you also give yourself time to meet with any on-site technicians, test your equipment, and connect with people ahead of the presentation.
Arriving early also allows you to assess the room and determine where you want to stand. Experiment with the acoustics to determine how loudly you need to project your voice and test your equipment to make sure everything connects and appears properly with the available setup. This is an excellent opportunity to work out any last-minute concerns and move around to familiarise yourself with the setting for improved stage presence.
When you watch others present, you'll get a feel for the room's acoustics and lighting. You can also listen for any relevant data and revisit it during your presentation—this can make the presentation more interactive and engaging.
Writing yourself a script could provide you with more comfort. To prevent sounding too robotic or disengaged, only include talking points in your note cards if you get off track. Using note cards can help keep your presentation organised while sounding more authentic to your audience.
Cultivating effective presentation skills can be helpful in your personal and professional life, aiding you in everything from making a toast at your next celebration to pitching your team on a new project. Rehearsing your presentation and preparing ahead of time can help smooth the way forward, but these are only two options to improve your presentation skills. Learn to deliver clear and confident presentations with Dynamic Public Speaking from the University of Washington. Build confidence, develop new delivery techniques, and practice strategies for crafting compelling presentations for different purposes, occasions, and audiences.
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August 25, 2024 / Blog
Annual reports communicate a company’s financial health, achievements, and plans to stakeholders. However, traditional text-heavy reports can be challenging to digest. Transforming your annual report into a visual presentation can enhance engagement and clarity, making it easier for stakeholders to understand and retain key information. Here’s a comprehensive guide to creating a compelling visual annual report.
Why a visual annual report.
A visual annual report leverages the power of visuals to present data and insights.
Visuals such as charts, graphs, and infographics simplify complex information, making it more understandable and memorable. Moreover, this approach captures stakeholders’ attention and conveys the message more effectively.
Effective planning is essential to create a successful visual annual report.
Define the key messages you want to convey. Identify the most important data points and achievements from the year. Decide on the structure of your presentation, ensuring it follows a logical flow from past performance to goals.
Selecting the appropriate visuals is critical in making your annual report engaging. Different types of visuals serve different purposes:
Here are some tips for designing your presentation:
Consistency in design elements such as fonts, colors, and layouts creates a professional and cohesive look. Use your company’s branding guidelines to maintain a consistent visual identity throughout the presentation.
Keep slides clean and uncluttered. Use bullet points to highlight key information and avoid long paragraphs. Limit each slide to one main idea to ensure clarity and focus.
Effective data visualization can make your report more impactful. Use charts and graphs to present financial data, market trends, and performance metrics. Ensure that your visuals are clear, accurate, and easy to interpret.
Infographics can transform complex information into visually engaging content. Use them to summarize key achievements, illustrate processes, and highlight important data points. Infographics make your presentation more dynamic and easier to understand.
Dedicate slides to highlight major achievements and milestones. Use visuals to showcase significant projects, awards, and successes. Highlighting these achievements reinforces your company’s strengths and progress.
End your presentation with a forward-looking section that outlines your company’s goals and strategies for the upcoming year. Use visuals to illustrate your strategic plan, growth opportunities, and future initiatives. This section helps stakeholders understand your vision and commitment to future success.
Engaging your audience is crucial for the success of your visual annual report presentation. Here are some strategies to keep stakeholders engaged:
Narrative storytelling can make your presentation more compelling. Frame your data and insights within a cohesive story that highlights your company’s journey over the past year. A well-told story can resonate with stakeholders and make your message more memorable.
Incorporate multimedia elements such as videos and animations to enhance engagement. Videos can bring your report to life by showcasing testimonials, project highlights, and executive messages. Animations can add a dynamic element to your slides, making them more interesting.
Encourage stakeholder interaction by incorporating Q&A sessions, polls, and discussions. Engaging stakeholders in the presentation process fosters a sense of involvement and allows for real-time feedback and insights.
Creating a visual annual report can transform how you present your company’s performance and plans to stakeholders. Incorporating these strategies into your annual report presentation will ensure your stakeholders are well-informed and aligned with your company’s vision.
Forensic response project manager.
ABOUT STICHTING WHITE HELMETS FOUNDATION
Stichting White Helmets Foundation (SWHF) is a non-profit organisation based in the Netherlands. The Foundation aims to provide aid to communities and persons recovering from conflicts and disasters; provide support and orientation to refugees and communities in hosting countries; support justice, accountability, rule of law, human rights efforts, and international advocacy and research activities.
SWHF is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
SCOPE OF WORK
The Forensic Response Project Manager (FRPM) plans, develops, manages, and evaluates the implementation of the Forensic Response Project “Enhancing Forensic Capabilities to Pursue Justice for the Disappeared in Syria” under the Evidence Collection and Archiving Unit within the White Helmets Justice and Accountability Program. The Manager ensures that the project is delivered in line with the objectives, timeframe, and budget of the donor(s). S/he provides technical support, leadership, and strategic direction; ensures that outputs meet quality standards; and liaises with project partners, key stakeholders, and donors.
TERMS OF REFERENCE
Tasks and activities :
Required qualifications: Education, Experience and Competencies:
The position is open to candidates with valid work and residence permits in the Turkey.
If you are interested in applying for this position, please fill out the application form on this Link and attach your CV and a covering letter in English explaining your background, suitability for the role and interest in what we do.
Closing deadline for application: 08 September 2024. Only shortlisted applicants who meet the required job qualifications will be contacted.
We will be reviewing applications as they come in. Immediate availability is a plus. The closing date for this post may be brought forward or extended depending on the volume and strength of applications .
Only shortlisted applicants who meet the required job qualifications will be contacted.
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The vice president’s remarks lasted roughly 35 minutes on the final night of the convention in Chicago.
By The New York Times
This is a transcript of Vice President Kamala Harris’s speech on Thursday night in which she formally accepted the Democratic Party’s nomination for the presidency.
OK, let’s get to business. Let’s get to business. All right.
So, let me start by thanking my most incredible husband, Doug. For being an incredible partner to me, an incredible father to Cole and Ella, and happy anniversary, Dougie. I love you so very much.
To our president, Joe Biden. When I think about the path that we have traveled together, Joe, I am filled with gratitude. Your record is extraordinary, as history will show, and your character is inspiring. And Doug and I love you and Jill, and are forever thankful to you both.
And to Coach Tim Walz. You are going to be an incredible vice president. And to the delegates and everyone who has put your faith in our campaign, your support is humbling.
So, America, the path that led me here in recent weeks was, no doubt, unexpected. But I’m no stranger to unlikely journeys. So, my mother, our mother, Shyamala Harris, had one of her own. And I miss her every day, and especially right now. And I know she’s looking down smiling. I know that.
So, my mother was 19 when she crossed the world alone, traveling from India to California with an unshakable dream to be the scientist who would cure breast cancer.
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D onald Trump thinks he’s identified a crucial mistake of his first term: He was too nice.
We’ve been talking for more than an hour on April 12 at his fever-dream palace in Palm Beach. Aides lurk around the perimeter of a gilded dining room overlooking the manicured lawn. When one nudges me to wrap up the interview, I bring up the many former Cabinet officials who refuse to endorse Trump this time. Some have publicly warned that he poses a danger to the Republic. Why should voters trust you, I ask, when some of the people who observed you most closely do not?
As always, Trump punches back, denigrating his former top advisers. But beneath the typical torrent of invective, there is a larger lesson he has taken away. “I let them quit because I have a heart. I don’t want to embarrass anybody,” Trump says. “I don’t think I’ll do that again. From now on, I’ll fire.”
Six months from the 2024 presidential election, Trump is better positioned to win the White House than at any point in either of his previous campaigns. He leads Joe Biden by slim margins in most polls, including in several of the seven swing states likely to determine the outcome. But I had not come to ask about the election, the disgrace that followed the last one, or how he has become the first former—and perhaps future—American President to face a criminal trial . I wanted to know what Trump would do if he wins a second term, to hear his vision for the nation, in his own words.
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What emerged in two interviews with Trump , and conversations with more than a dozen of his closest advisers and confidants, were the outlines of an imperial presidency that would reshape America and its role in the world. To carry out a deportation operation designed to remove more than 11 million people from the country, Trump told me, he would be willing to build migrant detention camps and deploy the U.S. military, both at the border and inland. He would let red states monitor women’s pregnancies and prosecute those who violate abortion bans. He would, at his personal discretion, withhold funds appropriated by Congress, according to top advisers. He would be willing to fire a U.S. Attorney who doesn’t carry out his order to prosecute someone, breaking with a tradition of independent law enforcement that dates from America’s founding. He is weighing pardons for every one of his supporters accused of attacking the U.S. Capitol on Jan. 6, 2021, more than 800 of whom have pleaded guilty or been convicted by a jury. He might not come to the aid of an attacked ally in Europe or Asia if he felt that country wasn’t paying enough for its own defense. He would gut the U.S. civil service, deploy the National Guard to American cities as he sees fit, close the White House pandemic-preparedness office, and staff his Administration with acolytes who back his false assertion that the 2020 election was stolen.
Trump remains the same guy, with the same goals and grievances. But in person, if anything, he appears more assertive and confident. “When I first got to Washington, I knew very few people,” he says. “I had to rely on people.” Now he is in charge. The arranged marriage with the timorous Republican Party stalwarts is over; the old guard is vanquished, and the people who remain are his people. Trump would enter a second term backed by a slew of policy shops staffed by loyalists who have drawn up detailed plans in service of his agenda, which would concentrate the powers of the state in the hands of a man whose appetite for power appears all but insatiable. “I don’t think it’s a big mystery what his agenda would be,” says his close adviser Kellyanne Conway. “But I think people will be surprised at the alacrity with which he will take action.”
The courts, the Constitution, and a Congress of unknown composition would all have a say in whether Trump’s objectives come to pass. The machinery of Washington has a range of defenses: leaks to a free press, whistle-blower protections, the oversight of inspectors general. The same deficiencies of temperament and judgment that hindered him in the past remain present. If he wins, Trump would be a lame duck—contrary to the suggestions of some supporters, he tells TIME he would not seek to overturn or ignore the Constitution’s prohibition on a third term. Public opinion would also be a powerful check. Amid a popular outcry, Trump was forced to scale back some of his most draconian first-term initiatives, including the policy of separating migrant families. As George Orwell wrote in 1945, the ability of governments to carry out their designs “depends on the general temper in the country.”
Every election is billed as a national turning point. This time that rings true. To supporters, the prospect of Trump 2.0, unconstrained and backed by a disciplined movement of true believers, offers revolutionary promise. To much of the rest of the nation and the world, it represents an alarming risk. A second Trump term could bring “the end of our democracy,” says presidential historian Douglas Brinkley, “and the birth of a new kind of authoritarian presidential order.”
Trump steps onto the patio at Mar-a-Lago near dusk. The well-heeled crowd eating Wagyu steaks and grilled branzino pauses to applaud as he takes his seat. On this gorgeous evening, the club is a MAGA mecca. Billionaire donor Steve Wynn is here. So is Speaker of the House Mike Johnson , who is dining with the former President after a joint press conference proposing legislation to prevent noncitizens from voting. Their voting in federal elections is already illegal, and extremely rare, but remains a Trumpian fixation that the embattled Speaker appeared happy to co-sign in exchange for the political cover that standing with Trump provides.
At the moment, though, Trump’s attention is elsewhere. With an index finger, he swipes through an iPad on the table to curate the restaurant’s soundtrack. The playlist veers from Sinead O’Connor to James Brown to The Phantom of the Opera. And there’s a uniquely Trump choice: a rendition of “The Star-Spangled Banner” sung by a choir of defendants imprisoned for attacking the U.S. Capitol on Jan. 6, interspersed with a recording of Trump reciting the Pledge of Allegiance. This has become a staple of his rallies, converting the ultimate symbol of national unity into a weapon of factional devotion.
The spectacle picks up where his first term left off. The events of Jan. 6 , during which a pro-Trump mob attacked the center of American democracy in an effort to subvert the peaceful transfer of power, was a profound stain on his legacy. Trump has sought to recast an insurrectionist riot as an act of patriotism. “I call them the J-6 patriots,” he says. When I ask whether he would consider pardoning every one of them, he says, “Yes, absolutely.” As Trump faces dozens of felony charges, including for election interference, conspiracy to defraud the United States, willful retention of national-security secrets, and falsifying business records to conceal hush-money payments, he has tried to turn legal peril into a badge of honor.
In a second term, Trump’s influence on American democracy would extend far beyond pardoning powers. Allies are laying the groundwork to restructure the presidency in line with a doctrine called the unitary executive theory, which holds that many of the constraints imposed on the White House by legislators and the courts should be swept away in favor of a more powerful Commander in Chief.
Read More: Fact-Checking What Donald Trump Said In His Interviews With TIME
Nowhere would that power be more momentous than at the Department of Justice. Since the nation’s earliest days, Presidents have generally kept a respectful distance from Senate-confirmed law-enforcement officials to avoid exploiting for personal ends their enormous ability to curtail Americans’ freedoms. But Trump, burned in his first term by multiple investigations directed by his own appointees, is ever more vocal about imposing his will directly on the department and its far-flung investigators and prosecutors.
In our Mar-a-Lago interview, Trump says he might fire U.S. Attorneys who refuse his orders to prosecute someone: “It would depend on the situation.” He’s told supporters he would seek retribution against his enemies in a second term. Would that include Fani Willis , the Atlanta-area district attorney who charged him with election interference, or Alvin Bragg, the Manhattan DA in the Stormy Daniels case, who Trump has previously said should be prosecuted? Trump demurs but offers no promises. “No, I don’t want to do that,” he says, before adding, “We’re gonna look at a lot of things. What they’ve done is a terrible thing.”
Trump has also vowed to appoint a “real special prosecutor” to go after Biden. “I wouldn’t want to hurt Biden,” he tells me. “I have too much respect for the office.” Seconds later, though, he suggests Biden’s fate may be tied to an upcoming Supreme Court ruling on whether Presidents can face criminal prosecution for acts committed in office. “If they said that a President doesn’t get immunity,” says Trump, “then Biden, I am sure, will be prosecuted for all of his crimes.” (Biden has not been charged with any, and a House Republican effort to impeach him has failed to unearth evidence of any crimes or misdemeanors, high or low.)
Read More: Trump Says ‘Anti-White Feeling’ Is a Problem in the U.S .
Such moves would be potentially catastrophic for the credibility of American law enforcement, scholars and former Justice Department leaders from both parties say. “If he ordered an improper prosecution, I would expect any respectable U.S. Attorney to say no,” says Michael McConnell, a former U.S. appellate judge appointed by President George W. Bush. “If the President fired the U.S. Attorney, it would be an enormous firestorm.” McConnell, now a Stanford law professor, says the dismissal could have a cascading effect similar to the Saturday Night Massacre , when President Richard Nixon ordered top DOJ officials to remove the special counsel investigating Watergate. Presidents have the constitutional right to fire U.S. Attorneys, and typically replace their predecessors’ appointees upon taking office. But discharging one specifically for refusing a President’s order would be all but unprecedented.
Trump’s radical designs for presidential power would be felt throughout the country. A main focus is the southern border. Trump says he plans to sign orders to reinstall many of the same policies from his first term, such as the Remain in Mexico program, which requires that non-Mexican asylum seekers be sent south of the border until their court dates, and Title 42 , which allows border officials to expel migrants without letting them apply for asylum. Advisers say he plans to cite record border crossings and fentanyl- and child-trafficking as justification for reimposing the emergency measures. He would direct federal funding to resume construction of the border wall, likely by allocating money from the military budget without congressional approval. The capstone of this program, advisers say, would be a massive deportation operation that would target millions of people. Trump made similar pledges in his first term, but says he plans to be more aggressive in a second. “People need to be deported,” says Tom Homan, a top Trump adviser and former acting head of Immigration and Customs Enforcement. “No one should be off the table.”
Read More: The Story Behind TIME's 'If He Wins' Trump Cover
For an operation of that scale, Trump says he would rely mostly on the National Guard to round up and remove undocumented migrants throughout the country. “If they weren’t able to, then I’d use [other parts of] the military,” he says. When I ask if that means he would override the Posse Comitatus Act—an 1878 law that prohibits the use of military force on civilians—Trump seems unmoved by the weight of the statute. “Well, these aren’t civilians,” he says. “These are people that aren’t legally in our country.” He would also seek help from local police and says he would deny funding for jurisdictions that decline to adopt his policies. “There’s a possibility that some won’t want to participate,” Trump says, “and they won’t partake in the riches.”
As President, Trump nominated three Supreme Court Justices who voted to overturn Roe v. Wade, and he claims credit for his role in ending a constitutional right to an abortion. At the same time, he has sought to defuse a potent campaign issue for the Democrats by saying he wouldn’t sign a federal ban. In our interview at Mar-a-Lago, he declines to commit to vetoing any additional federal restrictions if they came to his desk. More than 20 states now have full or partial abortion bans, and Trump says those policies should be left to the states to do what they want, including monitoring women’s pregnancies. “I think they might do that,” he says. When I ask whether he would be comfortable with states prosecuting women for having abortions beyond the point the laws permit, he says, “It’s irrelevant whether I’m comfortable or not. It’s totally irrelevant, because the states are going to make those decisions.” President Biden has said he would fight state anti-abortion measures in court and with regulation.
Trump’s allies don’t plan to be passive on abortion if he returns to power. The Heritage Foundation has called for enforcement of a 19th century statute that would outlaw the mailing of abortion pills. The Republican Study Committee (RSC), which includes more than 80% of the House GOP conference, included in its 2025 budget proposal the Life at Conception Act, which says the right to life extends to “the moment of fertilization.” I ask Trump if he would veto that bill if it came to his desk. “I don’t have to do anything about vetoes,” Trump says, “because we now have it back in the states.”
Presidents typically have a narrow window to pass major legislation. Trump’s team is eyeing two bills to kick off a second term: a border-security and immigration package, and an extension of his 2017 tax cuts. Many of the latter’s provisions expire early in 2025: the tax cuts on individual income brackets, 100% business expensing, the doubling of the estate-tax deduction. Trump is planning to intensify his protectionist agenda, telling me he’s considering a tariff of more than 10% on all imports, and perhaps even a 100% tariff on some Chinese goods. Trump says the tariffs will liberate the U.S. economy from being at the mercy of foreign manufacturing and spur an industrial renaissance in the U.S. When I point out that independent analysts estimate Trump’s first term tariffs on thousands of products, including steel and aluminum, solar panels, and washing machines, may have cost the U.S. $316 billion and more than 300,000 jobs, by one account, he dismisses these experts out of hand. His advisers argue that the average yearly inflation rate in his first term—under 2%—is evidence that his tariffs won’t raise prices.
Since leaving office, Trump has tried to engineer a caucus of the compliant, clearing primary fields in Senate and House races. His hope is that GOP majorities replete with MAGA diehards could rubber-stamp his legislative agenda and nominees. Representative Jim Banks of Indiana, a former RSC chairman and the GOP nominee for the state’s open Senate seat, recalls an August 2022 RSC planning meeting with Trump at his residence in Bedminster, N.J. As the group arrived, Banks recalls, news broke that Mar-a-Lago had been raided by the FBI. Banks was sure the meeting would be canceled. Moments later, Trump walked through the doors, defiant and pledging to run again. “I need allies there when I’m elected,” Banks recalls Trump saying. The difference in a second Trump term, Banks says now, “is he’s going to have the backup in Congress that he didn’t have before.”
Trump’s intention to remake America’s relations abroad may be just as consequential. Since its founding, the U.S. has sought to build and sustain alliances based on the shared values of political and economic freedom. Trump takes a much more transactional approach to international relations than his predecessors, expressing disdain for what he views as free-riding friends and appreciation for authoritarian leaders like President Xi Jinping of China, Prime Minister Viktor Orban of Hungary, or former President Jair Bolsonaro of Brazil.
That’s one reason America’s traditional allies were horrified when Trump recently said at a campaign rally that Russia could “do whatever the hell they want” to a NATO country he believes doesn’t spend enough on collective defense. That wasn’t idle bluster, Trump tells me. “If you’re not going to pay, then you’re on your own,” he says. Trump has long said the alliance is ripping the U.S. off. Former NATO Secretary-General Jens Stoltenberg credited Trump’s first-term threat to pull out of the alliance with spurring other members to add more than $100 billion to their defense budgets.
But an insecure NATO is as likely to accrue to Russia’s benefit as it is to America’s. President Vladimir Putin’s 2022 invasion of Ukraine looks to many in Europe and the U.S. like a test of his broader vision to reconstruct the Soviet empire. Under Biden and a bipartisan Congress, the U.S. has sent more than $100 billion to Ukraine to defend itself. It’s unlikely Trump would extend the same support to Kyiv. After Orban visited Mar-a-Lago in March, he said Trump “wouldn’t give a penny” to Ukraine. “I wouldn’t give unless Europe starts equalizing,” Trump hedges in our interview. “If Europe is not going to pay, why should we pay? They’re much more greatly affected. We have an ocean in between us. They don’t.” (E.U. nations have given more than $100 billion in aid to Ukraine as well.)
Read More: Read the Full Transcripts of Donald Trump's Interviews With TIME
Trump has historically been reluctant to criticize or confront Putin. He sided with the Russian autocrat over his own intelligence community when it asserted that Russia interfered in the 2016 election. Even now, Trump uses Putin as a foil for his own political purposes. When I asked Trump why he has not called for the release of Wall Street Journal reporter Evan Gershkovich, who has been unjustly held on spurious charges in a Moscow prison for a year , Trump says, “I guess because I have so many other things I’m working on.” Gershkovich should be freed, he adds, but he doubts it will happen before the election. “The reporter should be released and he will be released,” Trump tells me. “I don’t know if he’s going to be released under Biden. I would get him released.”
America’s Asian allies, like its European ones, may be on their own under Trump. Taiwan’s Foreign Minister recently said aid to Ukraine was critical in deterring Xi from invading the island. Communist China’s leaders “have to understand that things like that can’t come easy,” Trump says, but he declines to say whether he would come to Taiwan’s defense.
Trump is less cryptic on current U.S. troop deployments in Asia. If South Korea doesn’t pay more to support U.S. troops there to deter Kim Jong Un’s increasingly belligerent regime to the north, Trump suggests the U.S. could withdraw its forces. “We have 40,000 troops that are in a precarious position,” he tells TIME. (The number is actually 28,500.) “Which doesn’t make any sense. Why would we defend somebody? And we’re talking about a very wealthy country.”
Transactional isolationism may be the main strain of Trump’s foreign policy, but there are limits. Trump says he would join Israel’s side in a confrontation with Iran. “If they attack Israel, yes, we would be there,” he tells me. He says he has come around to the now widespread belief in Israel that a Palestinian state existing side by side in peace is increasingly unlikely. “There was a time when I thought two-state could work,” he says. “Now I think two-state is going to be very, very tough.”
Yet even his support for Israel is not absolute. He’s criticized Israel’s handling of its war against Hamas, which has killed more than 30,000 Palestinians in Gaza, and has called for the nation to “get it over with.” When I ask whether he would consider withholding U.S. military aid to Israel to push it toward winding down the war, he doesn’t say yes, but he doesn’t rule it out, either. He is sharply critical of Israeli Prime Minister Benjamin Netanyahu, once a close ally. “I had a bad experience with Bibi,” Trump says. In his telling, a January 2020 U.S. operation to assassinate a top Iranian general was supposed to be a joint attack until Netanyahu backed out at the last moment. “That was something I never forgot,” he says. He blames Netanyahu for failing to prevent the Oct. 7 attack, when Hamas militants infiltrated southern Israel and killed nearly 1,200 people amid acts of brutality including burning entire families alive and raping women and girls. “It happened on his watch,” Trump says.
On the second day of Trump’s New York trial on April 17, I stand behind the packed counter of the Sanaa Convenience Store on 139th Street and Broadway, waiting for Trump to drop in for a postcourt campaign stop. He chose the bodega for its history. In 2022, one of the store’s clerks fatally stabbed a customer who attacked him. Bragg, the Manhattan DA, charged the clerk with second-degree murder. (The charges were later dropped amid public outrage over video footage that appeared to show the clerk acting in self-defense.) A baseball bat behind the counter alludes to lingering security concerns. When Trump arrives, he asks the store’s co-owner, Maad Ahmed, a Yemeni immigrant, about safety. “You should be allowed to have a gun,” Trump tells Ahmed. “If you had a gun, you’d never get robbed.”
On the campaign trail, Trump uses crime as a cudgel, painting urban America as a savage hell-scape even though violent crime has declined in recent years, with homicides sinking 6% in 2022 and 13% in 2023, according to the FBI. When I point this out, Trump tells me he thinks the data, which is collected by state and local police departments, is rigged. “It’s a lie,” he says. He has pledged to send the National Guard into cities struggling with crime in a second term—possibly without the request of governors—and plans to approve Justice Department grants only to cities that adopt his preferred policing methods like stop-and-frisk.
To critics, Trump’s preoccupation with crime is a racial dog whistle. In polls, large numbers of his supporters have expressed the view that antiwhite racism now represents a greater problem in the U.S. than the systemic racism that has long afflicted Black Americans. When I ask if he agrees, Trump does not dispute this position. “There is a definite antiwhite feeling in the country,” he tells TIME, “and that can’t be allowed either.” In a second term, advisers say, a Trump Administration would rescind Biden’s Executive Orders designed to boost diversity and racial equity.
Trump’s ability to campaign for the White House in the midst of an unprecedented criminal trial is the product of a more professional campaign operation that has avoided the infighting that plagued past versions. “He has a very disciplined team around him,” says Representative Elise Stefanik of New York. “That is an indicator of how disciplined and focused a second term will be.” That control now extends to the party writ large. In 2016, the GOP establishment, having failed to derail Trump’s campaign, surrounded him with staff who sought to temper him. Today the party’s permanent class have either devoted themselves to the gospel of MAGA or given up. Trump has cleaned house at the Republican National Committee, installing handpicked leaders—including his daughter-in-law—who have reportedly imposed loyalty tests on prospective job applicants, asking whether they believe the false assertion that the 2020 election was stolen. (The RNC has denied there is a litmus test.) Trump tells me he would have trouble hiring anyone who admits Biden won: “I wouldn’t feel good about it.”
Policy groups are creating a government-in-waiting full of true believers. The Heritage Foundation’s Project 2025 has drawn up plans for legislation and Executive Orders as it trains prospective personnel for a second Trump term. The Center for Renewing America, led by Russell Vought, Trump’s former director of the Office of Management and Budget, is dedicated to disempowering the so-called administrative state, the collection of bureaucrats with the power to control everything from drug-safety determinations to the contents of school lunches. The America First Policy Institute is a research haven of pro-Trump right-wing populists. America First Legal, led by Trump’s immigration adviser Stephen Miller, is mounting court battles against the Biden Administration.
The goal of these groups is to put Trump’s vision into action on day one. “The President never had a policy process that was designed to give him what he actually wanted and campaigned on,” says Vought. “[We are] sorting through the legal authorities, the mechanics, and providing the momentum for a future Administration.” That includes a litany of boundary-pushing right-wing policies, including slashing Department of Justice funding and cutting climate and environmental regulations.
Read More: Fact-Checking What Donald Trump Said in His 2024 Interviews With TIME
Trump’s campaign says he would be the final decision-maker on which policies suggested by these organizations would get implemented. But at the least, these advisers could form the front lines of a planned march against what Trump dubs the Deep State, marrying bureaucratic savvy to their leader’s anti-bureaucratic zeal. One weapon in Trump’s second-term “War on Washington” is a wonky one: restoring the power of impoundment, which allowed Presidents to withhold congressionally appropriated funds. Impoundment was a favorite maneuver of Nixon, who used his authority to freeze funding for subsidized housing and the Environmental Protection Agency. Trump and his allies plan to challenge a 1974 law that prohibits use of the measure, according to campaign policy advisers.
Another inside move is the enforcement of Schedule F, which allows the President to fire nonpolitical government officials and which Trump says he would embrace. “You have some people that are protected that shouldn’t be protected,” he says. A senior U.S. judge offers an example of how consequential such a move could be. Suppose there’s another pandemic, and President Trump wants to push the use of an untested drug, much as he did with hydroxychloroquine during COVID-19. Under Schedule F, if the drug’s medical reviewer at the Food and Drug Administration refuses to sign off on its use, Trump could fire them, and anyone else who doesn’t approve it. The Trump team says the President needs the power to hold bureaucrats accountable to voters. “The mere mention of Schedule F,” says Vought, “ensures that the bureaucracy moves in your direction.”
It can be hard at times to discern Trump’s true intentions. In his interviews with TIME, he often sidestepped questions or answered them in contradictory ways. There’s no telling how his ego and self-destructive behavior might hinder his objectives. And for all his norm-breaking, there are lines he says he won’t cross. When asked if he would comply with all orders upheld by the Supreme Court, Trump says he would.
But his policy preoccupations are clear and consistent. If Trump is able to carry out a fraction of his goals, the impact could prove as transformative as any presidency in more than a century. “He’s in full war mode,” says his former adviser and occasional confidant Stephen Bannon. Trump’s sense of the state of the country is “quite apocalyptic,” Bannon says. “That’s where Trump’s heart is. That’s where his obsession is.”
These obsessions could once again push the nation to the brink of crisis. Trump does not dismiss the possibility of political violence around the election. “If we don’t win, you know, it depends,” he tells TIME. “It always depends on the fairness of the election.” When I ask what he meant when he baselessly claimed on Truth Social that a stolen election “allows for the termination of all rules, regulations and articles, even those found in the Constitution,” Trump responded by denying he had said it. He then complained about the “Biden-inspired” court case he faces in New York and suggested that the “fascists” in America’s government were its greatest threat. “I think the enemy from within, in many cases, is much more dangerous for our country than the outside enemies of China, Russia, and various others,” he tells me.
Toward the end of our conversation at Mar-a-Lago, I ask Trump to explain another troubling comment he made: that he wants to be dictator for a day. It came during a Fox News town hall with Sean Hannity, who gave Trump an opportunity to allay concerns that he would abuse power in office or seek retribution against political opponents. Trump said he would not be a dictator—“except for day one,” he added. “I want to close the border, and I want to drill, drill, drill.”
Trump says that the remark “was said in fun, in jest, sarcastically.” He compares it to an infamous moment from the 2016 campaign, when he encouraged the Russians to hack and leak Hillary Clinton’s emails. In Trump’s mind, the media sensationalized those remarks too. But the Russians weren’t joking: among many other efforts to influence the core exercise of American democracy that year, they hacked the Democratic National Committee’s servers and disseminated its emails through WikiLeaks.
Whether or not he was kidding about bringing a tyrannical end to our 248-year experiment in democracy, I ask him, Don’t you see why many Americans see such talk of dictatorship as contrary to our most cherished principles? Trump says no. Quite the opposite, he insists. “I think a lot of people like it.” — With reporting by Leslie Dickstein, Simmone Shah, and Julia Zorthian
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