presentation on project update

Project update presentation: A comprehensive guide

Learn how to create and deliver effective presentations that inform, impress, and inspire your audience.

Raja Bothra

Building presentations

Hey there, folks!

If you're a professional who's ever been involved in a project, you understand the importance of keeping everyone on the same page.

That's where project update presentations come into play.

In this comprehensive guide, we're diving deep into the art of creating effective project update presentations. Whether you're a seasoned project manager or a newbie navigating the world of presentations, this guide will equip you with the knowledge and skills to nail your next project update.

What is a project update?

Before we delve into the intricacies of creating a project update presentation, let's clarify the essence of a project update. In its simplest form, a project update is akin to a progress report card for your project. It provides a snapshot of your project's current state, helping you and your stakeholders understand where you stand in your project journey.

Why project updates matter

You might be wondering why you should dedicate time and effort to crafting an effective project update presentation. Let's break it down:

• Alignment : A project update presentation serves as the North Star, guiding your team in the right direction. It aligns everyone involved with the project, ensuring they comprehend its current status and objectives.
• Transparency : Transparency is the cornerstone of trust. When stakeholders are well-informed about the project's highs and lows, they're more likely to trust your project management.
• Problem-solving : Project updates provide a real-time opportunity to identify and address challenges. A well-structured update helps teams find solutions before issues escalate.
• Documentation : Your project update serves as invaluable documentation of your project's journey. This documentation can be essential for future reference and post-project analysis.

What should be included in the project update presentation?

Now, let's dive into the nitty-gritty details of what should be included in your project update presentation:

Project status report: Think of this as the beating heart of your project update. It offers a comprehensive view of your project's overall health, shedding light on its progress, challenges, and potential risks.

Milestones: These are the shining stars of your project journey. Milestones mark significant achievements and targets met along the way. They're the milestones of your project's success.

Project progress: Here, you're diving deep into the nitty-gritty of your project's advancement. This is where you articulate the actual progress made compared to the initial plan, showcasing what's been achieved and what's yet to come.

Financial status: In this section, you provide clarity on the budget and financial aspects of your project. This includes budgets, cost projections, and actual expenditures. Transparency in financial matters builds trust and reassures your stakeholders.

Challenges and solutions: Don't shy away from sharing the challenges your project is facing. Equally important is presenting the well-thought-out solutions you've devised to overcome these challenges.

How to structure an effective project update presentation

Creating an effective project update presentation is an art that combines clarity, conciseness, and informativeness. It should provide your audience with a clear understanding of the project's progress, key achievements, challenges, and next steps. Let's dive into a well-structured framework:

1. Introduction: Begin your presentation by setting the stage:

• Introduce yourself : Start by introducing yourself. Your audience should know who you are and your role in the project.
• Project overview : Provide a brief summary of the project. What are its goals, objectives, and scope? Give your audience context about what they're about to hear.
• Progress overview : Offer a high-level overview of the project's progress since the last update. Mention any significant changes or decisions that have occurred.

2. Key achievements: Now, let's highlight the key accomplishments:

• Deliverables and milestones : Showcase the major deliverables and milestones that have been achieved or are currently in progress. Emphasize how these milestones align with the project's objectives and benefits. Visual aids, like charts and graphs, can help illustrate your points effectively.

3. Challenges and risks: It's essential to be candid about challenges and risks:

• Challenges : Discuss any challenges the project is currently facing. Be transparent about their impact on the project's progress.
• Risk mitigation : Explain your strategies for mitigating these challenges and risks. Your audience should understand how you plan to overcome these obstacles.

4. Next steps: What's on the horizon? Outline the project's future:

• Upcoming milestones : Detail the next steps for the project, including upcoming deadlines and milestones.
• Resource needs : If there are specific resources or support required from your audience, make it clear.
• Positive outlook : Conclude on a positive note, expressing your confidence in the project's success. It's an opportunity to inspire your team and stakeholders.

By following this structured approach, your project update presentation will be a powerful tool for keeping your audience informed, engaged, and aligned with the project's goals and objectives. Remember, simplicity and clarity are your allies in delivering an effective presentation.

Do's and don'ts on a project update presentation

To ensure your project update presentation is top-notch, consider these do's and don'ts:

• Practice : Rehearse your presentation. It boosts your confidence and ensures a smoother delivery.
• Keep it visual : Use infographics, charts, and graphs to make complex data more digestible.
• Engage your audience : Encourage questions and interactions.

Don'ts:

• Overload with data : Keep it concise and focused. Avoid overwhelming your audience.
• Read slides word for word : Your presentation should complement your words, not duplicate them.
• Lose sight of key messages : Always keep your project's key takeaways in mind.

Summarizing key takeaways

• A project update is a progress report for your project, including progress, milestones, financial status, and challenges with solutions.
• Project updates are crucial for alignment, transparency, problem-solving, and documentation.
• Structure your presentation with an introduction, key achievements, challenges, and next steps.
• Do rehearse, use visuals, and engage your audience; don't overload with data or read slides verbatim.

1. How can I create an effective project status update presentation using a powerpoint template?

Creating an effective project status update presentation ppt is crucial for conveying the progress of your project. To get started, you can use a powerpoint template that provides a complete deck with slides specifically designed for project status updates. These templates often include various graphic elements, making it easier for you to refine the results and select the number of stages that categorize your content. By using a well-crafted template, you can ensure your status updates are visually appealing and informative.

2. Can I use google slides for my construction project status updates, or is powerpoint more suitable?

Both are suitable platforms for project report / status presentations. Whether you choose google slides or powerpoint templates, it's essential to select the one that aligns with your needs. You can also find free project status powerpoint templates that cater to construction projects. These templates enable you to showcase the progress of the project, including milestones, project goals, and the project schedule in a professional manner.

3. How can I make my weekly project status update summary document more engaging and informative?

To make your weekly project status update summary document more engaging and informative, consider incorporating infographic elements into your presentation. These graphic elements can be found in various PowerPoint presentation templates, and they help break down complex data into visual, easy-to-understand formats. This will ensure that your stakeholders grasp the project's progress more effectively. Additionally, you can use PMO-approved design elements to maintain consistency and professionalism in your reports.

4. What are the key stages to include in a monthly project progress report presentation?

When preparing a monthly project progress report presentation, it's essential to select four key stages that represent the most significant developments during that month. This "4 piece puzzle" approach ensures that your presentation is concise and focused on the most critical updates. By categorizing all your content according to the number of divisions or graphic elements that best represent the progress, you'll have a clear and organized presentation that your audience will find valuable.

5. Where can I find free presentation templates to showcase the progress of a digital marketing project?

You can find free presentation templates designed for showcasing the progress of digital marketing projects online. Many websites offer free templates that you can download in PDF or PowerPoint format. These templates often come with various design styles and ideas to suit your specific project management needs. Utilizing these templates will save you time and help you create a successful project status report presentation without the need to design elements from scratch.

Create your project update presentation with prezent

Prezent, the communication success platform for enterprise teams, offers a range of features and tools to elevate your project update presentations. With its AI presentation tool, you can achieve full brand compliance and save valuable time. Here's how Prezent can be beneficial for your project updates:

• Brand-approved design: Prezent provides brand-approved design templates, ensuring that your project update presentation aligns with your company's branding guidelines. This guarantees a consistent and professional look.
• Presentation builder: Prezent's presentation builder simplifies the process of creating compelling slides. You can easily structure your content for maximum impact.
• Business storytelling: Prezent offers guides and e-courses that can help you master structured storytelling. Effective storytelling can make your project updates more engaging and memorable.
• Crush communication costs: By using Prezent, you can significantly reduce communication costs. It enables you to replace expensive agencies with software and services, saving your organization money.
• Enterprise-grade security: Your data's security is a top priority for Prezent. The platform is committed to protecting your data with independent third-party assurance.
• Professional services: If you're looking for a personal touch, Prezent offers professional services such as overnight services and presentation specialists who can convert notes to presentations and brainstorm design ideas.

In summary, Prezent empowers you to create project update presentations that are on-brand, engaging, and highly efficient. Whether you're looking to save time, reduce costs, or enhance the quality of your presentations, Prezent is a comprehensive solution for your communication needs.

Looking to make your project update presentations a breeze? Try our free trial or book a demo today with Prezent!

Happy presenting!

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20 Best Update & Project Status Report Templates for PPT (2024)

Working on a big project can be stressful if you've got no idea of how it’s progressing. It’s easy to keep everyone on the same page and updated. Present the status of your project with a project status report PPT format.

Creating a project status report for PPT may sound difficult and time-consuming. But you don’t have to start from scratch. You can find hundreds of modern and easy-to-edit project status report templates online. I'll share some of the best project status report templates for PowerPoint .

Jump to content in this section:

Top 20 Project Status Report Templates for PPT From Envato Elements

How to quickly customize a premium project status template, 8 tips for creating a project status report, top 5 project status report design trends, common powerpoint questions answered (faq).

Take a look at some of the best project status report templates for PPT, all available on Envato Elements:

1. Imfea: Project Status Report Template for PowerPoint  

Looking for a professional and creative project status template for PowerPoint? This template will come in handy. The PowerPoint report template offers:

• 60 unique status update slides
• two color variations
• widescreen resolution
• image placeholders

This project progress report PPT also comes with custom icons and image placeholders.

2. Project Status Report PowerPoint Template  

This project status report template for PowerPoint has a modern design. It’s perfect for a project progress report PPT. The PowerPoint report template comes with many different slides to help you include relevant project details. It offers:

• five color variations for your project update slides
• download link to 800 vector icons

Start working with this project status update presentation PPT! 

3. Project Status Report Template (PPT)  

Project Status is a simple project status report for PPT. It comes with:

• 40 editable project status slides
• 10 color variations
• retina-ready format
• easy editing options

Designed in widescreen resolution to present a perfect project status report PPT, it also comes with custom icons and image placeholders. Likewise, this project status update template for PPT includes plenty of tables, charts, and other infographic elements. Use them to design a beautiful report.

4. Project Status PowerPoint Template  

Choose this project status update template for PPT. It's great if you’re looking for a bold and professional template. You’ll find:

• 20 unique status update slides
• based on master slides

The status report template PPT comes with icons, tables, and charts, plus plenty of infographic elements. 

5. A4 Vertical Project Status Report PowerPoint Template

Stand out with this vertical project status PowerPoint template. It includes many different project update slides. You'll find slides for an agenda, yearly Gantt chart, and task timeline. The template includes:

• five color variations
• 800 custom icons
• various infographic elements

6. Project Review PowerPoint Template

Wondering how to present your project status in PowerPoint? This template comes with modern and minimalist slide designs to make it easy to see the project status. It was designed in standard and widescreen resolutions. With this project update PowerPoint template, you'll get:

• 31 PowerPoint project status slides
• resizable graphics
• free web fonts 
• picture placeholders
• 16:9 widescreen ratio

7. Project Plan: A4 Vertical PowerPoint Template

This PowerPoint report template has a versatile and modern design. Use the template to create status report updates for any type of project. This vertical template comes with:

• dark and white versions
• vector icons

Also, these project status presentation slides are suitable for print. Start working with this original project report PPT template! 

8. Retail Pitch Deck PowerPoint Template

Try this PowerPoint report template if you're in the retail business. Find versatility in your project report design with this template. It comes with modern and professional designs, and it also includes:

• plenty of slide designs to add your content, including a status update slide
• 16:9 widescreen aspect ratio 
• blue, green, orange, salmon, and lavender color themes
• user guide PDF

9. Animated Project Update PowerPoint Template

Looking for an animated project update PowerPoint template? This marketing project status PowerPoint template has everything you need. Create a detailed project status report with awesome infographics. The template comes with:

• 100 unique project update slide designs
• five pre-made color themes
• 3,000+ icon pack
• fully and easily editable

It's perfect for a complete project status report in PowerPoint.

10. Radit Business PowerPoint Template

Here’s a modern PowerPoint template for project status reports. The project status report PPT includes:

• 39 unique project status slides
• 16:9 widescreen aspect ratio
• all graphics are resizable and editable
• documentation file

It also features a stunning design. Still thinking about how to present project progress in PowerPoint? This project status update PPT template is a great way to start.

11. Project Strategy PowerPoint Template

Looking for a more unique project status report in PPT? This PowerPoint report template comes with:

• unique and dark project status slides
• three color themes
• infographic elements

It's a great tool for project managers looking for work efficiency. This also works as a project update presentation sample. 

12. Brila Business PowerPoint Template

Create an original project progress presentation PPT with Brila. This project PowerPoint report template has a creative and colorful design and was designed in widescreen resolution. With this download, you'll get:

• all resizable graphics
• used and recommended free web fonts

Download this easy-to-edit project update presentation.

13. Company Profile PowerPoint Template

Wondering how to present project status in PowerPoint? This project status template also works as a company profile. It's easy to customize and edit. It comes with:

• five color themes (blue, red, green, orange, and grey)
• infographic elements, charts, and tables
• 800 vector icon set

Add your content to this project status update PPT. Insert your own photos in the image placeholders. 

14. Annual Report PowerPoint Template

This PowerPoint report template can easily be used for a project status report in PPT. The project status report PowerPoint has a professional design. It includes:

• different project update slides
• widescreen format
• six color themes
• plenty of infographic elements

Still wondering how to present a project status in PowerPoint? This template is a great place to start.

15. Movea Project Status Report PowerPoint Template

Here’s another great project status PowerPoint template. Create a beautiful status update slide with this template, which comes with editable icons. Also, find image placeholders with this project update template PPT. With your download, you'll get:

• 100 presentation slides in total
• 50 unique and editable presentation slide designs
• two options of color theme variations
• 16:9 HD widescreen slide format (1920 x 1080 pixels)
• image placeholders with slide master

Looking for a sample project report PPT? Start working with this amazing status update presentation. 

16. Rima Business PowerPoint Template

This cool and modern PowerPoint template has all you need. Rima has enough project status presentation slides PPT for you to play. Create a stunning project report with this template. It comes with:

• 39 unique project update slides
• resizable and editable graphics
• free web fonts

The PowerPoint report template also has image placeholders. This is one of the best project status reports in PowerPoint you'll find. 

17. Project Status Report PowerPoint Template

Looking for a project update presentation sample? Here’s another complete project status report PowerPoint template. Use it to create great-looking project reports. The PowerPoint report template comes with:

• 30 unique slides
• light and dark versions
• easy customization options

Wondering how to present a project status in PowerPoint? This template includes charts and infographics to make it happen.

18. Web Design Project Status PowerPoint Template

Are you a web designer working for different clients? Learn how to present your project progress in PowerPoint with this awesome template. Here are some of its features:

• 5 PPTX files
• 5 pre-made color themes

This modern project status template for PPT also works for any type of presentation. It has everything you need for detailed project reports. 

19. Proposal Project Update PowerPoint Template

This is a beautiful project status update PPT PowerPoint template. Use it for different project status reports. It comes with:

• 30 slides for a complete project progress presentation PPT
• widescreen slide format
• fully editable elements

The status update slide comes with image placeholders. This is a great project status update template for PPT.  

20. Holi Project Status Template for PPT

Last but not least! Create an amazing project status report PPT with this template. Holi is a simple PowerPoint template with a clean and bold design. It includes:

• 39 unique project status update slides
• drag-and-drop image placeholders
• custom icons

Design a stunning project status report. This is one of the best project status update templates for PPT.

Found your project status report template for PPT? Now you’ll need to customize it to fit your project details. Take a look at how easy it is. Customize a premium project status report template below. 

For this tutorial, I’ll be using Movea: Project Status Report PowerPoint Template. Find it on Envato Elements. This template has a modern and clean design. It comes with 50 editable project status update slides in two color variations. 

Let's get started:

1. Choose Your Slides

To delete unwanted slides, click on the View tab and select Slide Sorter . Then, hold down the Shift key and click on each slide you don’t want to keep. After you've selected all the unnecessary slides, right-click and select Delete slide . Then, switch back to Normal view . 

2. Add Your Content

Add your own content. Double-click on any text area and press Control-A or Command-A to select all the text. Then, paste your own content or type it in. 

3. Customize Fonts

As you’re entering the content, it’s easy to update your fonts at the same time. While the text is highlighted, select a different font from the drop-down menu on the Home tab of the ribbon. 

4. Customize Colors

To change the colors, click on the Design tab and select a different color theme. Or right-click on any colored area and select Format shape . Then, click on Fill > Solid Fill and enter your own color code. 

5. Add Your Own Images 

The last step is to add your own images or photos. Most PowerPoint project status report templates come with image placeholders. It’s easy to do. Click on an image placeholder icon, choose an image from your computer, and click Insert .

Add the necessary project status update slides to your PowerPoint report template. Here are some tips that can help you work with a project report template:  

1. Use Gantt Charts

Gantt charts are an excellent way to illustrate a project schedule in the form of a bar chart. This type of chart is a staple for any project status report. 

2. Talk About Solutions 

Even when these details were laid out before the project was started, talk about how your project is solving problems. This helps connect your audience with the problem and solution again. 

3. Break Your Project Down

Project status reports are about breaking down the components of your project, so turn them into digestible pieces. Consider one slide that contains a road map, section breakdown, or project phases. 

4. Add an Expenses Page

The road map to achieving a particular goal is important, and so is including your expenses. This expense slide can be a simple list of all the expenses that you've accrued.

5. Add Milestones

On a project status report, include all the milestones that you've reached. Add any future milestones that you plan to reach with your project. This is essential for your audience to know what you've done and what you plan to do. 

6. Add a Summary Slide

Be it at the beginning or the end of your presentation, it's a good idea to add a summary slide. This can be where you highlight the essential topic you'll touch on or give a reminder of what you just mentioned. Either way, it can help your audience keep their attention on crucial aspects of your presentation.

7. Provide Helpful Links

A great PowerPoint presentation shares the key points of a specific subject. However, sometimes, project status reports require more information and data. To that end, it's helpful to include links to resources that can help your audience seek more information if they need it. Here's one example of how to do it:

8. Highlight Next Steps

Last but not least, highlight next steps. Knowing the basis of where the project is at is incredibly helpful. However, it's just as (or even more) important to let your audience know what actions you'll be taking to keep the project progressing. Don't forget to highlight the course of action so everyone can be on the same page.

Deliver the most up-to-date designs to your audience in your project status reports. We've collected five of the top design trends in 2024. Use them in your own PowerPoints:

1. Include Multi-Colored Charts

Make the charts more interesting. Use many complementary colors to highlight lines, bars, and tables. Blue, green, and red colors work exceptionally well here. 

2. Add Dimension

Make your design seem more interesting and appear to pop out of the slides. Layer your elements on top of each other. This gives a sense of dimension in your slides that looks visually pleasing. Add solid shapes on your slides as this is one standard design that always looks great.

3. Use Highlight Colors

This can really help give a hierarchy to your slide design. This color can be a highlight color that's used for on the various shapes on your slides. Draw attention to a particular section on the slide, and display the most important information on that slide. 

For more color combinations that work well together, check out this article:

4. Include Various Types of Charts

Get creative with the different types of graphs in project status reports. Use them to highlight specific data for your project in your project status PPT. Pie charts, line graphs, bar charts, timelines, and infographics. All work well in a project status PPT. Only include charts that fit the particular content that you're presenting.

5. Use Icons

Most types of PowerPoint presentations come with icons in their slides. Create a complete project report PPT using icons as visual aids. They also work for a project progress presentation PPT.

Need even more PowerPoint templates? We'll cover even more premium templates that you can download.

Discover More Great PowerPoint Templates

Looking for a different PowerPoint template? Or need more inspiration for your project status report template design? The articles below will be useful:

Microsoft PowerPoint is a complete slideshow application. It's got all the features you could ever want in this type of software. To help you get the most out of PowerPoint for your presentations, we'll cover five frequently asked questions:

1. Can I Print My PowerPoint Presentations?

Absolutely! Need to print out hard copies of your PowerPoint presentations? You can easily do this within the software. But keep in mind that all your animations and videos won't be shown. 

For more information on how you can print your presentations, check out the article below:

2. Can I Customize Templates Easily?

All PowerPoint templates are fully customizable, regardless of what template you use. Templates will help you start with a professional design. Customize every aspect of the design to fit your particular presentation.

Learn how to edit your PowerPoints from the article below:

3. Can You Create Infographics in PowerPoint?

Infographics are a great way to add interest to your presentations, especially in project status reports. They give the viewer something to look at, while providing useful information about your project.

The best way to get started with infographics is with templates. Choose the ones that have them designed and ready to customize. For more templates that feature infographics, check out the article below:

4. How Can I Make My Presentations More Interesting?

PowerPoint presentations can be quite stale, but there are many different ways that you can spice up your slides. Here are some tips to create a captivating presentation:

• declutter your slides
• change up the colors
• use images for interest

Check out this article to find out how you can add interest to your slides:

5. Can I Record a PowerPoint Presentation Via Zoom?

Virtual meetings are a staple for any business in 2024. Don't miss any detail by recording a presentation on Zoom.

To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. To record your PowerPoint in Zoom, click Record .

For a more detailed explanation, follow the tutorial below: 

Learn More About Making Great PowerPoint Presentations

Creating great presentations can be tricky. Ready to learn more about making great PowerPoint presentations ? We've got you covered. Check out the tutorials below: 

Where to Find Great Project Status Report Templates

Are you looking for the best project status report templates? Envato Elements should be your first stop. This marketplace offers thousands of top-quality project status report templates for PowerPoint, as well as thousands of design assets.

Explore PowerPoint Status Report Templates

Browse our collection of the best project status report templates for PowerPoint, and find your next favorite presentation template!  

Editorial Note: This post has been updated with contributions from Daniel Strongin , Janila Castañeda and Dacia Egurrola . Daniel is a freelance instructor for Envato Tuts+. Janila is the Associated Editor of the Tuts+ Business channel. Dacia is a staff writer with Envato Tuts+. 

Free PowerPoint Project Status Templates

By Kate Eby | August 30, 2023

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We’ve compiled the most useful project status report templates in PowerPoint for project managers, executives, IT personnel, Agile teams, project team members, clients, and other stakeholders, across a variety of industries. 

Included on this page, you’ll find an executive project status report PowerPoint template , an Agile project status report PowerPoint template , a monthly project status report PowerPoint template , a project management status report PowerPoint template , a multiple project dashboard status report PowerPoint Template , and more. Plus, learn how to show project status in a PowerPoint presentation.

Basic Project Status PowerPoint Template

Download the Basic Project Status Template for PowerPoint

Use this basic project status template for PowerPoint to communicate project updates to stakeholders and team members in a clear and visually appealing format. The template helps you track progress, identify potential risks, and showcase significant achievements. Keep team members, clients, project sponsors, and other stakeholders in the loop with this dynamic template. By doing so, you can improve project transparency, decision-making, and project management efficiency. 

For more project status report templates and resources, check out this collection of free project status report templates .

Executive Project Status Report PowerPoint Template 

Download the Executive Project Status Report Template for PowerPoint  

Ensure accurate project update reporting with this dynamic, dashboard-style executive project status report PowerPoint template. This template provides key project metrics in a concise,  visually appealing, and easy-to-follow manner. The dashboard feature helps you track critical project data, such as timelines, budget, and resource allocation, in real time. It also provides slides for comparing planned and actual progress, as well as communicating the budget breakdown, risks, and financial resources. Use this template to effectively communicate project status to executives and stakeholders, enabling informed decision-making, alignment with project goals, and better project outcomes. 

Learn how to get the most out of your executive project status updates by reviewing these free executive project status and project update templates .

Agile Project Status Report PowerPoint Template

Download the Agile Project Status Report Template for PowerPoint

Use this month-by-month and quarter-by-quarter Agile project status report template to effectively track and showcase the progress of your Agile projects. This scrum-friendly template for Agile teams helps you easily present project updates, milestones, and sprint outcomes, providing a clear visual representation of project performance. This template will help you boost team collaboration, monitor project velocity, and make data-driven decisions so that you can improve your Agile project outcomes.

IT Project Status Report PowerPoint Template

Download the IT Project Status Report Template for PowerPoint

This IT project status report template can help your IT team streamline communication, effectively track project progress, and enhance project reporting. The template provides a structured format for displaying IT project goals, milestones, current status updates, and a summary of accomplishments. Use this template to present progress updates, budget information, and summaries, ensuring clarity and consistency when sharing information within the company.

Monthly Project Status Report PowerPoint Template

Download the Monthly Project Status Report Template for PowerPoint

Use this monthly project status report template for PowerPoint to bring others up to speed on your project’s progress. Fill in the slide entitled Project Components with your project’s budget, schedule, quality, scope, risk, and roadblock statuses, as well as the month’s remaining work. This template is an excellent solution for improving project communication and project tracking, and it’s easily shareable with team members and other stakeholders.

Project Management Status Report PowerPoint Template

Download the Project Management Status Report Template for PowerPoint

Effectively present project updates and key metrics in a structured and professional manner with this visually engaging project management status report template for PowerPoint. The template slides include a project report card, key milestones, critical risks and roadblocks, and summary, making it easy to communicate project status to stakeholders. By utilizing this template, you can streamline your project reporting, enhance communication, and provide a clear and concise snapshot of project status and performance. 

Learn how to update team members, project sponsors, clients, and other stakeholders on project progress in the most effective way by reading this comprehensive guide to project status reports .

Multiple-Project Dashboard Status Report PowerPoint Template

Download the Multiple-Project Dashboard Status Report Template for PowerPoint

Use this multiple-project dashboard status report template for PowerPoint to easily track and manage the progress of multiple projects in a single view. The template works by consolidating key project data, such as delivery timelines, resource allocation, financials, risks, and pending actions, into a visually intuitive dashboard. By using this template, you can save time, gain better insights into project performance, identify areas that need attention, and make informed decisions to ensure the successful completion of all projects.

How to Show Project Status in PowerPoint

To show project status in PowerPoint, use a well-organized project status report template with clear headings and dynamic visuals. Download a PowerPoint project status template to display key metrics, timelines, and KPIs with charts and color-coded indicators. 

Displaying and sharing project status is essential for effective project management and collaboration. It keeps all stakeholders informed about the project's progress, milestones, and potential risks, fostering transparency and accountability. By sharing status updates, teams can identify and address issues promptly, make data-driven decisions, and align their efforts toward common goals. 

To show project status in PowerPoint effectively, follow these nine steps:  

• Use a Project Status Report Template: Start with a pre-designed PowerPoint template that suits your project's needs. Choose a template that includes sections for project overview, progress, milestones, risks, and other essential project information. 
• Organize Information Clearly: Arrange project data in a clear and logical order. Use headings, bullet points, and visuals to present information in a concise and easy-to-understand manner. Consider using charts or graphs to visualize project progress, timelines, and key metrics. 
• Provide Visual Indicators: Use color-coded indicators (e.g., red, yellow, green) to quickly represent project status. For instance, red can indicate a project is behind schedule, yellow for caution, and green for on track. 
• Include Key Performance Indicators (KPIs): Highlight critical KPIs that demonstrate project success or areas that need improvement. Ensure these KPIs align with the project's objectives. 
• Use Project Timelines: Display project timelines using Gantt charts or similar visuals. This helps stakeholders understand project phases and milestones. 
• Keep It Concise: Avoid overwhelming your audience with excessive details. Focus on key information and provide enough context to help stakeholders grasp the project's status quickly. 
• Customize for Your Audience: Tailor the presentation to your audience. Executives might require a high-level overview, while team members might need more detailed information. 
• Regular Updates: Update the PowerPoint presentation regularly to reflect the most current project status. This ensures stakeholders have the latest information. 
• Practice Delivery: Practice your presentation to ensure a smooth delivery and to answer any potential questions from your audience. 

By following these steps, you can create a visually appealing and informative PowerPoint presentation that effectively communicates your project status to stakeholders and ensures everyone is on the same page regarding the project's progress.

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How to Create a Project Status Update Presentation

Project status updates are crucial for effective communication in any organization, providing stakeholders with insights into ongoing projects. One powerful way to convey this information is through a well-crafted Project Status Update Presentation. In this article, we will explore the definition of such a presentation, how to present it effectively, and the importance of creating compelling PowerPoint slides for this purpose.

1. The Definition of a Project Status Update Presentation

A Project Status Update Presentation is a visual representation of the current state, progress, and key milestones of a project. It serves as a communication tool to inform stakeholders, team members, and decision-makers about the project's health, potential risks, and achievements. This presentation typically includes key metrics, timelines, budget information, and any critical updates that influence the project's trajectory.

To begin creating a Project Status Update Presentation, start by defining the purpose and scope of your presentation. Understand your audience and tailor the content to their needs. Whether it's a weekly team meeting or a high-stakes executive briefing, the presentation should address the concerns and interests of the intended audience.

2. How Should a Good Project Status Update Presentation Be Presented?

Creating an effective Project Status Update Presentation involves more than just compiling data. The presentation should be clear, concise, and engaging. Here's a step-by-step guide on how to present it effectively:

a. Define the Structure:

• Start with a brief introduction outlining the project's objectives and context.

• Provide a summary of the project's current status, highlighting major achievements and challenges.

• Break down the presentation into key sections such as progress, milestones, risks, and future plans.

b. Use Visuals:

• Incorporate visuals like charts, graphs, and images to make the information easily digestible.

• Use color coding to emphasize different aspects, such as progress (green for on track, yellow for at risk, and red for delayed).

c. Keep it Concise:

• Avoid overwhelming your audience with excessive details. Stick to the most relevant information.

• Use bullet points and short sentences to convey information efficiently.

d. Foster Interactivity:

• Encourage questions and discussions during or after the presentation.

• Include interactive elements like Q&A sessions or live demonstrations if applicable.

e. Practice Delivery:

• Familiarize yourself with the content to ensure a confident and smooth delivery.

• Practice your timing to stay within the allocated presentation slot.

3. The Importance of Well-Crafted PowerPoint Slides for the Project Status Update Presentation

The choice of presentation tools plays a significant role in conveying information effectively. Well-crafted PowerPoint slides are instrumental in enhancing the impact of a Project Status Update Presentation. Here's why:

a. Visual Appeal:

• PowerPoint allows for visually appealing slides, making it easier for the audience to grasp complex information quickly.

• Use a consistent theme, font, and color scheme to maintain a professional look.

b. Data Visualization:

• Charts and graphs can be easily created in PowerPoint, providing a visual representation of data trends.

• Visuals are powerful tools for emphasizing key points and facilitating better understanding.

c. Structured Content:

• PowerPoint's slide structure ensures a logical flow of information.

• Headings, subheadings, and bullet points help organize content, preventing information overload.

d. Accessibility:

• PowerPoint presentations are easily shareable and can be distributed to stakeholders for future reference.

• The digital nature of PowerPoint makes it convenient for remote collaboration and virtual meetings.

e. Flexibility:

• PowerPoint allows for flexibility in design and layout, accommodating various presentation styles.

• Multimedia elements, such as audio and video, can be seamlessly integrated for a richer presentation experience.

f. Efficient Editing:

• The ease of editing in PowerPoint facilitates quick updates to reflect real-time changes in the project status.

• Updates can be made without compromising the overall design and layout.

4, The Introduction of Smallppt’s AI PowerPoint

Smallppt's AI PowerPoint is a game-changer in presentation creation, serving as an efficient AI ppt maker and generator. It simplifies the process with seamless AI PPT slides generation, allowing users to input a topic and witness the creation of polished presentations.

Tailored for the fast-paced business world, this Artificial Intelligence presentation PowerPoint tool ensures swift and impressive presentations. Its user-friendly interface makes AI for PPT accessible, with an automated process of generating outlines and transforming ideas into well-crafted presentations with over 20 pages. Users can freely edit PowerPoint slides by inserting text, images, shapes, charts, and more, offering flexibility and customization. With options for revision and redrawing, users can fine-tune their presentations effortlessly. The tool's versatility extends to export features, allowing users to download presentations in pptx, image, or pdf formats. Smallppt's AI PowerPoint represents the future of presentations, combining innovation and efficiency. Elevate your presentation game with this cutting-edge online PPT maker AI.

5. Conclusion

In conclusion, creating a Project Status Update Presentation is a critical aspect of project management and effective communication within an organization. A well-crafted presentation, supported by visually engaging PowerPoint slides, ensures that stakeholders are informed, engaged, and aligned with the project's objectives.

When presenting project updates, remember to focus on clarity, conciseness, and interactivity. The visual appeal and structured nature of PowerPoint slides enhance the overall impact of the presentation, making it a valuable tool for project managers and teams. By following these guidelines, you can create compelling Project Status Update Presentations that drive understanding, collaboration, and successful project outcomes .

Project Status

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A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.

Project status reports are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain your schedule and keep everyone on the same page. The status report for a project will generally include the following:

– The work that’s been completed

– The plan for what will follow

– The summary of the project budget and schedule

– A list of action items

– Any issues and risks, and what’s being done about them

The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you are planning a similar project, you can avoid any missteps or bottlenecks.

Because project status reports cover so many topics, historically, they were time-consuming to create. Fortunately, modern project management software expedites the all-important reporting process.

Effectively manage project and keep your team up to date with this project status PowerPoint Template for presentation.  The project status report is the basis for this template. A project status report is used to keep stakeholders updated on progress.

The Project status template contains 4 slides with stunning layout and design. The table chart in the first slide highlights project priority, status and progress.  The second slides give a snapshot of the project in a tabular format. The presenter can use the table chart in the third slide to compare 3 projects in terms of progress and budget, and show progress in the timeline using the fourth slide.

Project managers can use this template in their day to day work. You can develop a detailed plan of work on the project, which will include deadlines, executors and functional connections between employees and track the status of work at each stage. IT companies can use the slides of this template when preparing business processes in terms of project management and control.

Also, this template will be useful for startups in preparation for meeting with investors and providing information on the process of managing future projects. Risk managers can use this template when preparing a strategy for getting the company out of the crisis. Business trainers and university educators can use this template when preparing their courses on effective project management or performance monitoring. Logistics managers can use the slides of this template when providing equipment delivery information for a new production line.

Using this PowerPoint template for presentation doesn’t require graphic skills. It is a turnkey PowerPoint template, ready to use. The slides in the project status template are fully editable and customizable. The icons are resizable and colors and texts can be modified to suit user requirements. Used for project management and business presentations to keep everyone updated with status of a project.

Ideal for marketers, project managers, team leads,  process managers, etc… Update stakeholders on project status during presentation with this ready-made project status template and impress your audiences with this set of impressive project templates. This template contains all the tools you need to create a professional presentation. Template slides will organically complement your old presentations and will take their rightful place in your collection of professional presentations.

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13 Tips To Deliver A Great Presentation For Project Status Update

Editorial Team

Giving a presentation could be one of the most nerve-wracking tasks ever.  No matter how well-prepared you are, having to present to your boss or to a meeting is always stressful. If you somehow get it right though, one 5-minute presentation could be enough to make you ‘the man’ in the room.

Presentation skills are becoming more and more important in today’s world, especially with the rapid developments in technology. You may need to give briefings to the directors, suppliers, a team leader, or to your organization as a whole. Presentations provide the means to help stakeholders understand the company’s ongoing projects.  In a prospering career, there’s no way to avoid giving them forever. Hence, we’ve gathered 13 of the most important points to keep in mind before your next presentation. 

1. Arrive Early

A presentation is useless without functional supporting equipment. Gone are the days of giving presentations through flipping over paper charts; technology has taken over. Due to this, it’s always advisable to arrive early! Make sure you have enough time to test out everything. Check and ensure that everything has been arranged and placed where you want it. You’ll need a perfectly functioning mic, laptop (for the PowerPoint file), projector and remote. Checking it all yourself also has an added benefit of inspiring confidence within you; sending messages to your mind that you’re all set and ready.

People with stage fright could also make great use of arriving at the venue earlier. Just the thought of getting up to a stage in front of hundreds of people, and being flooded in lights, could absolutely petrify some people. You could help this situation by getting up to the stage a few times before the actual presentation so that you create a comfort zone around it. If you arrive early, you’ll get a chance to hold the mic, climb up that stage and greet the non-existent crowd to gain familiarity beforehand. Remember, familiarity is a direct counter to nervousness.

2. Plan Your Presentation

An effective presentation is well-structured and designed carefully from start to finish. The goal is to fit chunks of easily digestible knowledge in a concise manner. The entire presentation must have a ‘flow’ that connects one dot to another naturally, as this makes it much easier for the recipients to comprehend and understand information. A preemptively thought-out structure would also help you address every point without forgetting anything in between. Achieving all of this only becomes possible only through precisely planning out vital aspects of your presentation.

From a broader perspective, the following is an example of what most presentation structures look like;

• Introduction – Make recipients aware of the context and put forward your ideas. Urge your audience to get involved and start thinking about the subject you have in mind.
• Body – Draft a few effective steps that work well towards achieving the ‘ideas’ discussed above.  Communicate these to the audience and address any challenges to be faced with proposed solutions.
• Summary – Signify the crux of your entire presentation to the audience. Reiterate the main concept of your presentation and the steps needed to work towards it.

Make sure the structure you end up finalizing isn’t too complex. Put yourself in a recipient’s shoes and deeply analyze the parts of the presentation that could be improved.

3. Practice The Presentation

Giving a presentation brings a unique set of fears, and we’ve all thought about them just before it starts. However, the way you plan out and do things ahead of time could literally change the entire game. As a starting point, identify which thoughts scare you the most about the presentation. Really question yourself what it is you can do to eliminate these fears? Amazingly, you’ll find that there’s a common one-word answer to this question for most of your presentation related worries; practice. For example, your mind may be imagining scenarios like these;

• “What if I stutter and just can’t get the words out properly?”
• “What if I forget where I’m getting at?”
• “What if a certain question totally throws me off?”

To address these issues, give yourself time to walk through the entire thing several times. Talk the whole presentation out and get super familiar with the delivery. Actively consider the tone of your voice, your speed and other parts that you may want to work on.

Way too many presentations fail to hit home simply because of a lack of practice on the presenter’s end. You could have the most informative and immersive presentation planned out, but it could all be in vain without practice. Just because you’ve done your research, created an outline, and prepared all your slides, doesn’t mean you’re foolproof. Practice, practice, and practice! Even if you know  how to write a TED Talk script  perfectly, without ample practice, the potential impact of your presentation might still fall short. Remember, having a well-crafted script is just one aspect; the true effectiveness lies in rigorous practice and delivery.

4. Prepare For Any Questions In Advance And Standby Backup Slides

You must expect various questions during or at the end of your presentation.

In fact, rising questions will help you gauge your audience’s concentration

Before the presentation:

• List all possible questions and practice how to answer them. You want to consider practicing the toughest questions possible.
• You may also gather all the stakeholder’s questions beforehand and include the right feedbacks in your presentation. More so, if you’re presenting to large room or remotely based audience.
• Prepare your own staged question. Entice your audience by picking an individual with a predetermined question, to encourage other stakeholders to present their questions.

Prepare backup slides:

When structuring your PowerPoint slides, you’ll have your opening slide, in-between, final, then summary. It’s advisable to add back up slides below the summary slide.

Things to include in your slide;

• Those unreadable graphs or charts in small print.
• The presentation is unrelated to other slides.
• You’ll stretch your short presentation further.
• Display those graphs that wouldn’t fit in your main presentation.

Most importantly,

• you’ll have impressed your viewers who will notice your shear effort on what you are saying.

5. Interact With The Audience

Don’t let your audience get bored.

• Ask them questions and listen to theirs too.
• Laughter is the best medicine. Make your presentation appropriately hilarious. You could open the presentation with funny notation. Connect with audience.
• Share your slides with the audience- allow them to save it on their devices during the presentation.
• Connect with their emotions. Use videos or short clips to drive your points.

It is important to engage your audience as they will keep focusing on your presentation and enjoy the presentation from start to the end. Remember your focus is the audience so whatever presentation you do should be gear towards attracting the attention of the audience at large.

6. Control The Meeting Flow And Show You Are Well Prepared

You need to know what you’re saying, don’t just follow the slides. Moreover, take control of the meeting. Set;

This will enable you to control every aspect of the meeting  and ensure that you deliver the best presentation to your audience.

7. Present Project Status With Facts and Figures

Spent time on project status

Show a chart of each project phase in the percentage of each project phase on a milestone.

You could present a table of the milestone with;

• Planned dates.
• Actual completion
• Percentage Progress.
• Tasks remaining to complete the milestone and specific members assigned the task.

You’ll have to convey a bar graph with a cost variable on the y-axis.

• Actual cost
• Planned cost
• Budgeted cost

Use a different color for different variables bars.

Work Schedule

Show the percentage completed, to know the exact progress of the project.

Present a graph of created versus completed tasks.

Chart representation of tasks completed, not started and on-going.

Show the workload completed, remaining and overdue.

8. Present Project Issues And Risks With Detailed Explanations And Proposed Recommendation

There are Predetermined risks and unexpected risks.

Present your heading

• Have a heading for every risk or issue.

Subheadings

• Give a detailed update on early and newly identified issues/risks.
• Present bullet lists or tables:
• Talk of the project risks and issue elements under the subheadings.
• Tell the audience how you’ve agreed to deal with the issues.

Give a short update on the way forward

• Any recommendation on the project must be approved by everyone.
• Present your approved possible action or any request for change.

9. Make Eye Contact

A conversational technique of presenting works wonders to keep the recipients immersed. The more you interact with the people you’re talking to, the more they’ll want to listen to your words. Many successful presenters like to incorporate a Q &A style to allow the audience to personally clear out their queries.

Luckily though, interaction isn’t just achieved through words. Even by looking straight at a certain person for a few moments, you’d have grabbed his attention for at least the next fifteen seconds. As you’re speaking your mind in a presentation, make confident and direct eye contact different from people. Surveys suggest that 3 to 5 seconds is the most appropriate span for these glances to work effectively. Directly seeing your audience nod to your ideas is a confidence booster in itself! Build this habit, you’ll make leaps of progress just by this little improvement.     

10. Use Visuals

If used effectively, visuals could literally increase the impact of your presentation tenfold. A book could be written about this section and it still wouldn’t do justice to the importance of visual aids. A presentation isn’t just mean because of the words you choose. Your recipients aren’t going to remember and retain all of it anyway. However, their pictorial memory (visual recognition) enables them to retain much of what they see, rather than what they hear.

Using visual aid as a support to your speech, your message could travel way further! Be careful though, misuse of visual aids could actually work against you too, e.g. forgetting to switch slides while you move on to the next point, or an over-filled slide. Some commonly used visual aids include flip charts (slightly outdated), whiteboards, the use of projectors and sliders, or some props! One of the most effective ways to create interesting and informative presentations is by using ready-to-use PowerPoint templates.

The following are a few benefits of using visuals;

Improved Understanding

The catchier your presentation is, the easier will it be for listeners to digest the information. Visuals help a great deal in making a presentation more interesting, leading to a better comprehension of your words.

Stronger Retention

Surveys and studies suggest that humans only retain 10% through their auditory recognition (listening), as compared to a 66% retention rate of visual recognition. If a presenter considers information retention to be vital, visual aids are a must.

Supports the Presenter

Through the use of visual aids, you’re basically protected against the possibility of forgetting stuff. Visuals create a sequential flow of the presentation, and the speaker could refer to them at any time. If you suffer from nervousness, a visual aid may prove to be a reliable friend!

11. Keep Your Slides Simple

As mentioned above, a cluttered slide could actually play an adverse role in your presentation. Instead of improving the presentation, it might drive the attention of the audience away from the speaker. You never want your audience to be too busy working out all the arrows and jumbled up words in your slide. They wouldn’t be listening to you while they figure that mess out. Instead, split the information over more slides to display them and talk over them peacefully.

In presentations, it’s the little things that count. Even the choice of colors in some slides could throw off a few particular recipients, so it’s best to exercise simplicity when it comes to slides. After all, the slides are there to supplement what you’ve got to say, instead of the other way around.

12. Use Stories And Analogies

Understandably, drowning anyone in stats and numbers is the quickest way to lose their interest. No one comes to the presentation excited to hear about statistical data, right? Alternatively, the use of stories has proven to be incredibly effective as a means to gain the audience’s complete attention. We naturally look to relate ourselves to a story someone tells, and there’s an intrinsic desire to know what happens next. This constitutes a strong, impeccable focus.

Apart from this, it works wonders for the retention rate as well. We’ve discussed the importance of this factor above, and many presenters would love for their message to be retained by listeners. Stories help us create a context to the underlying message, and we associate characters along with it. This helps us recall information in a much more effective manner. Remember those childhood stories that had a moral at the end? Of course, you do, that’s the power of stories.

13. Provide A Copy Of Your Presentation

At the end of your presentation, you could always announce that copies containing key points would be handed out to recipients. This helps the interested parties refer to it later on when they need to recall a certain point. Anything that aids their memory for remembering the crux of the presentation is a win-win for the presenter, so why not?

Planning and practice are arguably two of the most important aspects of delivering an extraordinary presentation. Planning tells you what to do, and practice teaches you how to carry it out. With experience, you’ll also learn new ways to maintain the immersion of your audience, which has also been discussed in detail above. Some tips to keep in mind are to find ways to interact with your audience more and more. You could achieve that through eye contact and a conversational style, where the speaker asks and welcomes questions.

Many stressful scenarios could be transformed into positive occurrences just by changing the way we perceive them. If you’ve got a presentation coming up, there’s no need to be nervous. Alternatively, look at it as an opportunity to grow yourself and to expand your comfort zone. Once you’re ready to take this challenge on, you’ll need guidance to get it right. This article has introduced you to ten of the most important presentation tips and techniques to absolutely nail it. All the best!

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Project Status Reports: 9 Easy Steps & Examples [+ Template]

Robyn is a Portland, OR based digital project manager. She's been in the industry for more than 10 years and has produced a wide swath of digital efforts including websites, product UX/UI, digital experiences, social, and even a national broadcast spot.

Sarah is a project manager and strategy consultant with 15 years of experience leading cross-functional teams to execute complex multi-million dollar projects. She excels at diagnosing, prioritizing, and solving organizational challenges and cultivating strong relationships to improve how teams do business. Sarah is passionate about productivity, leadership, building community, and her home state of New Jersey.

If you're getting bombarded with questions about your project that you can't answer, your project status reports might be lacking (or nonexistent). Learn how to create status reports (& get a template!) to keep clients and team members up-to-date throughout the project life cycle.

A project status report is a way to convey what’s going on with your project to those not involved in its day-to-day activities. Project managers typically use project management software to create status reports that keep clients, project team members, and other stakeholders up-to-date throughout the project life cycle.

The best project status updates are: 

• thorough and informative without overwhelming your audience
• appealing enough that project stakeholders take the time to read it

What Is A Project Status Report?

A project status report is a document that provides a point in time snapshot of where your project is at. It includes the business-critical efforts, progress, and risks associated with a project.

While the format of project status reports may vary, typical components include:

• A project summary listing work completed
• Forecasts for what comes next
• Updates on project budget and timeline
• Any action items/to dos
• A report on risks, issues, and planned mitigations

Project managers use project status reports to:

• Streamline communication efforts across an organization and its various stakeholder groups
• Make it easier to gather and disseminate information about key elements of the project (think of it as an “executive summary” view)
• Ensure key stakeholders have necessary information for decision making
• Amplify key messages and goals around the project
• Act as a recordkeeper of past events, actions, and decisions

Types Of Project Status Reports

Choosing the right type of project management solution you use for status reports can greatly impact your project's success.

Project status reports may occur at different time intervals (ex. weekly, monthly, or quarterly). Project managers may also tailor reports based on different target audiences (internal vs. external). Here’s how to think about the project reporting process.

Weekly vs. Monthly vs. Quarterly Status Reports

The reporting period used for your status report affects the type of information to include. Here’s a breakdown of what to include in weekly, monthly, and quarterly status reports.

Weekly Status Reports

A project manager should maintain a weekly status report document constantly, jotting in updates and stats as they happen in real time. 

You will most likely have a day of the week in mind for when to send it; however, the magic of a weekly report should be that it can be ready within the hour if a client requests it.

Monthly Status Reports

A monthly- or bi-monthly status report should be a “bigger picture” document that can quickly get upper management caught up on progress and developments. 

Leave out minute details and focus on what matters to leaders: budget, costs, the status of deliverables, and any project risks or roadblocks.

Quarterly Status Reports

Since quarterly status reports cover an extended period of time, you’ll want to be mindful of their length. Come up with 3-4 top-level priorities or goals to report, focusing on quantitative progress rather than big ideas. Make it an “elevator pitch” of your project work to date.

External vs. Internal Status Reports

As with other deliverables, you’ll need to tailor status reports to their audience. Your client likely prefers different content in their status report than your internal team. Adjust your reporting to reflect these wants and desires.

External Status Reports

Since these reports are likely to be client-facing, they are likely to be more formal. The tone should be straightforward and honest, but also optimistic. 

If you present an issue, follow it up with a proposed solution or set of solutions. Proof your external status reports with several people prior to distribution.

In terms of content, orient the report around high-level goals, as external stakeholders won’t necessarily care about minutiae. Focus on a broad array of issues pertaining to the status of the project, rather than delving deep into any one topic (unless the client has requested further detail).

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Internal Status Reports

The tone can be more transparent here. If you’ve hit the panic button, it’s fine to let your team know why. Also, a vibrantly upbeat report is appropriate if you want to accentuate a job well done. No need to hold back.

This report will also be more in-depth, fixating on individual task management and items that are of value to your team. Internal reports may, sometimes, focus on fewer issues and simply do a deep dive where it’s needed most.

Why Are Status Reports Important?

The best project status reports create accountability and ownership within your team. They uncover issues, mitigate risks, and—most importantly—ensure you’re on track with your project goals.

For clients, they:

• Give confidence that the money they’re spending is delivering value
• Work as updates for their superiors on project progress
• Justify future funding requests
• Serve as a paper trail to safeguard against risk

Project managers create project status reports after finalizing the project plan , once project work is underway. Typically, you send project status reports on a weekly or monthly basis. You can even send them daily, if necessary.

You can deliver project status reports in a variety of formats, including via Microsoft Excel spreadsheet, Google Docs, slides, or graphical format. I once led a project where we sent a daily status report via WhatsApp.

The danger is that, if project status reports are treated as a matter of rote, they can default to a check-the-box exercise that nobody reads. 

IMO, it’s a project manager’s responsibility to create accessible and meaningful project report templates that keep a pulse on project progress, celebrate accomplishments, and serve as a conversation starter to unblock issues and drive projects forward.

How To Create A Project Status Report

Here’s a step-by-step guide detailing how to sit down and create a status report.

1. Gather Your Data

Before you write a report, you have to collect the information you need to share. This means pulling data from various sources so that you have a full picture of the project timeline, budget, ongoing events, and other important items.

• Your project timeline is a great first place to look for information. Include any project events or actions, with dates, in the order that they occurred. Your timeline will also remind you of any upcoming deadlines that you should highlight.
• Compile financial information . You will most likely be reporting on costs incurred versus available budget. Pull from team member timesheets, expense reports, bank statements, estimates , and whatever else it takes to get a complete financial picture.
• Determine project status . You'll need to let your client and/or team know whether the project is healthy, stalled, or in crisis. Assess project health and call attention to status changes, from red (bad), yellow (okay, with some potential issues), or green (good).

Understanding project management software can help you pull this data from your digital toolkit as you need it.

Author's Tip

If you’re using project management software or project tracking software , all the above information is easily accessible, saving you scraping data from four or five different places.

Most tools also include the ability to set up a dashboard that you can screenshot or share directly with stakeholders. The data on the dashboard will update automatically, so you don’t need to do any compiling before sharing.

2. Check In with Your Team

Validate the information you have collected with your team members for accuracy. See if they have any additional updates or details to add.

If you’re doing your job right, you'll have built up trust with your team members to get an honest assessment of where your project is headed.

3. Source a Status Report Template (optional)

You don’t have to create a status report from scratch. Like many types of documents, there is a wide range of templates available for you to use if you so choose ( including ours, available through DPM membership ). Simply swap out the template logo for your company logo, and voila—you’re ready to start reporting!

4. Outline Key Segments

If you’re not using a template, for your own sanity, create an outline for your project status report. It’s way too easy to forget something or go off on a tangent. Your outline will help keep things on track.

• The report summary dictates the tone and direction the rest of the report will take. Example : This report summarizes the status of the marketing project for Killer Kombucha. It discusses the status of the drip email marketing campaign, with a focus on in progress design tasks and segmentation of audience lists.
• Jot down 2-3 key items and/or project milestones that you plan to address in your report. You won’t be able to touch on every little detail of your work, so you should pick a coherent focus. Examples : E-blast header image approved, awaiting body text revisions from the client, and finalized audience segmentation recommendations.
• Notes & links : Anything else to add? An external link to reference? Have a thought that doesn’t fit in elsewhere? Leave yourself a note here.

5. Write An Ugly First Draft

Once you have your outline, now it’s time to create an ugly first draft of your status report. This concept comes from “ Everybody Writes” by Ann Handley and has useful applications throughout project management.

Basically, this is where you word vomit everything you know about the project. This is the time to reflect on past performance and anticipate what happens next. 

This exercise is important because it allows you to consider and digest project happenings without constraining yourself to have to edit and format along the way.

6. Edit Your Work

Once you’ve taken a break, come back and edit your status report with fresh eyes. Make sure it's accurate and free from errors. 

Sending high-quality reports shows your clients and team that you’ve put time and thought into the status report. Simple mistakes can send the message that you don’t care.

Double-check that your status report includes the following:

• Project name/client name
• Project vision
• Project health
• What was recently completed
• What you plan to complete next
• Issues/roadblocks
• Upcoming tasks and milestones
• Add in anything you forgot, or that’s changed since your first draft.
• Cut the word fat. Can you state things more clearly? Can you be more direct?
• Can you get it down to one page? This is not required, but doing so reduces the risk of information overload.

7. Send and Deliver

Here are some tips before sending to ensure that your team and your client receive it positively.

• Add sugar : Distribute the report to your team and clients with a little “sugar”. Be complimentary. Be kind. Go out of your way to deliver this status report with a dose of written cheer and avoid sounding like a robot. Including a thoughtful note versus a link to “look here” increases the chance that stakeholders will react positively to your report.
• Deliver alongside a status meeting : It’s common to issue reports concurrently with a meeting. The report is the agenda for the meeting, guarantees that stakeholders review the contents, and becomes a “leave behind” item. While not required, this offers an opportunity for the team and/or client to discuss the project and any challenges or concerns. Reissue the status report if changes are made during the meeting.
• Effective ways to send a status report : Slack, email, Basecamp, Asana —choose a method and stick to it. I would encourage you to avoid sending across multiple media to: 1) ensure the audience knows how and when it will be delivered and 2) reduce the time it takes you to prepare the report.

8. Confirm Receipt and Engagement

Make sure your client and team members review the report so that it remains an effective tool for project communication.

As part of your distribution:

• Ask your audience to acknowledge that they’ve read the report within 24 hours and prompt them to pose any follow-up questions that may warrant a synchronous discussion. A simple “got it” or thumbs up emoji via Slack is a great way to collect feedback.
• Follow up directly with anyone who doesn’t respond. Avoid calling out stragglers via reply all (this is not the way to promote project engagement)!
• Check in occasionally with your audience to see if there’s anything you can cut, include, or augment in your project status reports to better serve your team members and clients.

Listen to my podcast episode about making status reports useful here:

How Often Should I Update A Project Status Report?

You should update project status reports as often as you deem it necessary to convey important project information without being overly repetitive. This depends on project duration, complexity, and client preference.

• If your project only includes a handful of stakeholders and features 1-2 deliverables per month, a monthly status report is probably sufficient. 
• If your project changes quickly day-to-day and your clients are constantly pestering you for updates, you’ll probably want to formalize a weekly or even daily status report to communicate progress.

What Does A Project Status Report Include?

In your status report, you’ll likely want to include the following information:

1. Project Name / Client Name

Make sure you record WHO the report is for and WHAT the report entails (i.e. what project). This key project information is baseline data for any progress report.

2. Project Vision

This should be a simple sentence defining your project and its primary goal/vision. This section shouldn’t change much over the project life cycle .

• Drive qualified customers to “purchase” kombucha via mobile devices based on an improved user interface.
• Increase online kombucha sales by implementing a drip email marketing campaign.
• Launch a website by June 2018 that allows customers to purchase Killer Kombucha and reflects Killer Kombucha as having the highest quality & best-tasting product in its category.

3. Project Health

There are a few different ways you can spin this, but I like the “stoplight” method, where green is on track, yellow means there are some issues, and red signifies something is at risk. 

Definitions (and supporting notes) are helpful to explain the color coding. (Make sure you use alt text to name the colors!)

• Green : We’ve obtained approval on drip email designs. No budget concerns at this time.
• Yellow : The drip email designs need significant revisions based on client feedback; therefore, the final delivery date has been delayed by 1 week.
• Red : The drip email campaign has drastically shifted direction since project kickoff . We’ve set up a meeting next week to realign on project scope .

Include project spend and timeline in the project health section to keep your client and team apprised of performance. Directionally, it helps you to spot trends so you can prevent your project from going off the rails.

4. What We Completed This TIMEFRAME

List these updates in bullet format. Keep them short and simple. They’re not Jira tickets. Don’t explain the “how” but rather the “what.”

• Obtained approval for 3 drip email designs
• Completed handoff to development team and confirmed delivery timeline

5. What We Plan To Complete Next TIMEFRAME

Present a clear, precise task list in bullet format.

• Develop 3 emails
• Perform internal quality assurance (QA) and testing
• Pass off to client for QA and testing

6. Issues/Roadblocks

This is where you can raise any red flags or obstacles that may threaten project progress.

• If we do not obtain client feedback by 2 June, we will be in jeopardy of not being able to send the email to consumers the same day as the product will be available in stores.

7. Upcoming Tasks & Milestones

Summarize what’s on the horizon for the project. Is there anything that the reader needs to review? What’s coming up next?

• dd/mm: Client QA & Testing
• dd/mm: Email Deployment

Here’s what the final product looks like:

Optional Items To Include Based On Your Project

• Links to your project schedule
• Links to completed deliverables
• Action items
• Funny gifs, links to team playlists, etc.
• Weekly thank yous or shout-outs to team members and clients
• Links to relevant articles/industry trends

Don’t Include Any Of This

• Throw shade

Project Status Report Template

The project status report template in DPM Membership can be used for delivering weekly project status reports or monthly project status reports.

Project Status Report Example

In addition to the template, I thought it’d be helpful to include a filled-in sample so you can understand what a successful project status report should look like.

Below is a screenshot of the first page of a sample status report. Become a DPM Member to get access to the complete version.

Benefits of Project Status Reports

Project status reports are one of the most valuable  features of project management systems . When done correctly, project status reports are valuable tools for:

• Updating internal and external stakeholders on project progress via a uniform communication channel so that everyone is on the same page
• Sharing information asynchronously with a wider audience, saving time on meetings and maximizing production time for knowledge workers. Although you may want to review the project status report live with your client, other stakeholders in the organization may benefit from having the option to review it on their own time.
• Surfacing potential risks for further discussion before they become issues (and also documenting those risks to give you a paper trail in case stakeholders are unwilling to take action).

Project Status Report Best Practices

Now that we know what a project status report is, what it includes, and how to make one, here are some do’s and don’ts to help guide you through the process.

To start, here’s a video summary:

• Accommodate different learning styles : Not everyone can read a text-based document and have the messaging stick. Include visuals, like Gantt charts and graphs, and external links in your status report to highlight important topics. The status meetings I mentioned above are helpful for clients that prefer talking it out and asking questions on-the-fly.
• Keep it simple, stupid! (KISS) : Keep the status report simple, for your client’s sake and yours. If a status report is taking way too long to create or read through, you are decreasing their usefulness and the impact they'll have on the project or stakeholders.
• Stay accountable by scheduling recurring status meetings : Schedule recurring status meetings immediately, not as you are ready for them, to hold yourself accountable to a deadline.
• Try to make status meetings more fun : Take a brief moment to catch up on non-work-related things. Break the ice with something casual and memorable, just stay away from “faux pas” topics like gossip or politics. Be an active listener and make an effort to converse in a way that feels natural, not like you have an agenda.
• Keep a status report perpetually in draft : Don’t leave your status report preparations until the last minute. Instead, create an in-progress draft that you can add to as events happen in real time. I keep a draft on my computer in case a client, supervisor, or stakeholder calls out-of-the-blue. This is especially clutch when you're managing multiple projects.

Enterprise project management solutions have improved our project tracking and reporting capabilities so be sure to use them to their fullest.

Project Status Report Tools

If you’re using project management software, the bulk of your key project data should be readily available to use in your report, such as budget used or hours spent. Here are a few of the top tools I’d recommend if you’re not using one already:

• 1. Celoxis — Project portfolio management and collaboration solution for teams of all sizes.
• 2. Wrike — Customizable, cloud-based project management software that has over 400 integrations and enterprise-level security.
• 3. ClickUp — Hyper customization that will help substitute some of your project management and productivity tools. In their words... one app to replace them all
• 4. monday.com — A robust and popular project management platform that can be customized for almost any workflow.
• 5. Hub Planner — Powerful project management platform with an advanced resource scheduling tool for organization-wide resource allocation.
• 6. Zoho Projects — Low price point pm software with a user friendly interface and mobile version of their tool.
• 7. Miro — Collaborative whiteboard platform that enables teams to brainstorm, plan & manage agile workflows.
• 8. Microsoft Project — Most popular project management platform with a licencing option for offline work.
• 9. Freelo — European Project Management tool with a drag-and-drop calendar view so you can set task deadlines with ease.
• 10. Paymo — Planning, resource scheduling, file proofing, time tracking, and invoicing in one.

You can also find more specific reporting tools here.

What's Next?

Want to connect with other digital project managers to share resources and best practices? Join our membership community and get access to 100+ templates, samples, and examples and connect with 100s of other digital project managers in Slack.

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Home » Blog » A Project Update Template That Your Executives Will Understand

A Project Update Template That Your Executives Will Understand

Every couple of weeks you’ll have to give a status update.

Executives want to know if your project is making progress. For reasons of clarity you should use a standard template during these meetings.

Here you find a project status update template that works for any project.

What a project update template is used for

A project status report template is a standardized document you use to show the progress and health of your project. Most projects use a Powerpoint as tool, because the status report is typically part of a general project update.

A good status template is clear, concise and contains some visual indicators that show the project status in a traffic light system.

Why you should use a update template

You should use a standard template for the following purposes:

• show the status of your project
• highlight any issues or risks and bring them to the attention of management
• show budget status

The benefit of using the same template for each of your status meetings is that it provides a simple structure that people can understand. Your audience, typically senior executives in a steering committee meeting, will get used to the structure of your updates.

They can focus on the content of your message instead of having to spend time on understanding the structure and reading the Powerpoint.

What should a good status template contain?

Every project will have different requirements when it comes to status reporting. However, most good templates capture the following key pieces of information every executive will want to hear about:

• accomplishments
• budget status

If you’re using Earned Value Analysis to measure the progress of your project, you may also include the EVA metrics including Earned Value , CPI and SPI in a separate slide.

Get my project update template

We have created a generic project status template for you which works for any project . It resembles the general format and contains all the pieces of information you are expected to share during an update.

The main slide is shown in the screenshot below. It summarizes the key points such as accomplishments, issues, risks and next steps. The color coding reflects the status with respect to time planning, quality and budget.

Red means way out of plan, amber means somewhat out of plan and green means within plan. This is also called the RAG value (red, amber, green) and it’s a common feature of most project status reports.

There are also fields for planned and actual cost . Managers care a lot about the cost, so you want to give them a glimpse of whether your project is still within the planned budget or not (get our project budget template here).

Download the project status template

This kind of dashboard style is also ideal for sharing in email updates. Suppose you are sending around a monthly project update to management. Then you can attach the slide in PDF format and everyone will know at one glance how the project is doing.

We’ve included some sample entries so you see what kind of content should be added. It’s best to stay concise and include only the most important items.

• project summary view
• dashboard view

The Powerpoint also includes two additional views: A cost and effort summary view and a phase view. The cost summary view shows the aggregated plan and actual cost for each phase. It also shows planned and actual effort by phase.

The phase view is helpful for explaining deviations , both in cost or effort. Let’s say in one phase you’ve massively exceeded planned effort. Then you can dive into the phase view to show what teams had to work more. Here’s a screenshot of the phase view.

Hi! I’m Adrian, founder of Tactical Project Manager and a Project Manager with over ten years of experience. Managed large-scale IT implementations and business projects. I started Tactical Project Manager to offer you a straightforward and pragmatic approach to project management, enabling you to lead any project with confidence.

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Free Project Status Update Slide Template

Download free project status update slide template & google slides.

Personalize our Free Project Status Update Slide Template for your project management presentations . A project status document is prepared to inform the stakeholders about the project activities and how the work proceeds according to the time and costs. This document indicates a time-to-time report of the project’s success and helps compare the real-time scenario to the plan. However, displaying the project status in a format that is easy to understand for the team members and executives is a tricky task. We have prepared this fully editable, free-download PPT template to help you directly communicate your project details with the audience. 

Our Free Project Status Update Slide Template features two table slides. The first has a white background, and the shapes have a multi-color scheme. In contrast, the other slide has a black background and contrasting golden shades of the shapes. The rows of this template table diagram list the important factors which are included in the project status update, i.e.,

• Overall status: time, cost(actual vs. planned), quality and budget
• Accomplishments: the key accomplishments of the project up to the mentioned time
• Critical Issues: the issues which exist now and need to be addressed
• Major Risks: risk factors in the project activities 

Presenters are provided with placeholder text areas to adjust these details. The points are shown segregated by an alternating pattern of the background color. Professionals can also mention the project name using the first row of the table. Both sides are compatible with different screen settings. Users can re-purpose the slides for other topics according to the requirements. Similarly, the color scheme can be adjusted to match the theme. The diagram can also be copied to other presentations where required. So, download and try this free PPT Template with any version of PowerPoint, Google Slides, or Keynote presentation software. Alternatively, you can download other project update templates from our premium catalog of slides.

• 100% Editable PowerPoint Templates & Google Slides.
• Compatible with all major Microsoft PowerPoint versions, Keynote and Google Slides.
• Modern 16:9 Aspect Ratio.
• Scalable Vectorial PowerPoint Shapes and PowerPoint Icons.
• Instant Access and Download.
• New Templates every week.

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Creative ways to create a project presentation.

A project presentation is a good way to share information about a project with stakeholders and team members. It gives a clear update on how the project is going, what’s been achieved, and what’s coming next. This helps everyone stay informed and engaged.

What Is a Project Presentation?

A project presentation is used to share details about a project with key people involved, like stakeholders and team members. It is a structured update where you explain the project, its progress, and what’s been achieved so far.

You highlight important things like the project’s goals , tasks, deadlines, and progress during a presentation. It helps everyone understand the status of a project.

Examples of Project Presentation

Project presentations serve many purposes at various stages of a project. They are important for sharing updates and details with stakeholders and team members. Here are some common types of project presentations and what they do.

Project Proposal Presentation

Before starting a new project, a proposal presentation is used to seek approval or funding. This presentation aims to persuade stakeholders about the value and feasibility of the project.

Project Kick-off Presentation

People prepare a project kick-off presentation to introduce the project to their team and stakeholders. If a company is launching a new software product, the project manager might present the project’s goals, timeline, and team roles, using slides that outline the project scope, key milestones, and deliverables.

Project Update Presentation

Regular progress update presentations are held to keep stakeholders informed during the project lifecycle. This might include charts and graphs from project management software to illustrate timelines and budget adherence.

Final Project Report Presentation

When a project ends, a final report presentation summarizes the entire project. A marketing campaign is completed, and then a final report presents its outcomes, performance metrics , and lessons learned. This presentation also often mentions detailed analytics, success stories, and recommendations for future projects.

Structure of a Project Presentation

A well-organized project presentation helps you communicate your project’s details and progress.

1. Introduction

• Briefly introduce the project, its name, and what you hope to achieve with the presentation.
• Mention what parts of the project you will talk about.
• Explain why the project started. Describe the problem or opportunity that led to the project, and give some background information to help the audience understand.

2. Project Scope

• Present what the project aims to achieve . Describe the goals and what you want to accomplish.
• Show a timeline with important dates and deadlines. Include key stages and when things are supposed to be done.

3. Methodology

• Explain how you worked on the project. Describe the steps and methods you used to reach your goals.
• Mention any tools or resources you used, like project management software . Don’t forget to explain how these helped your project.

4. Progress and Achievements

• Share what has been completed so far. Update the audience on the project’s current state compared to the plan.
• Highlight important successes or breakthroughs. Use examples and data to show what has been achieved.

5. Challenges and Solutions

• Talk about any problems or difficulties you faced during the project.
• Explain how you solved these problems. Describe any changes or strategies you used to overcome challenges.

6. Results and Impact

• Present the final results or products of the project. Use simple data and visuals to show what was achieved.
• Explain why the results are important and how they affect the people or organization involved. Discuss the overall impact of the project.

7. Future Steps

• Outline what will happen next. Include any plans or additional work that needs to be done.
• Give any advice or suggestions based on what you learned from the project.
• Open the floor for questions from the audience. Answer their questions and provide any needed clarifications.

6+ Creative Ways to Create a Project Presentation

How does your audience pay attention to your project presentation? How is your message effectively communicated? Here are more than six creative ways to make your project presentation more engaging:

Storytelling

Instead of just showing data and information, why don’t you create a story that takes your audience on a journey?

Start your project presentation with an interactive story. If your project involves developing a new app for managing personal finances, a story about someone struggling with budgeting and how your app handles this.

Moreover, take your story to the next level with some visuals like infographics, animated slides, and interactive elements. Popular presentation tools like PowerPoint and Visme allow you to add animations and clickable elements to make your story come alive. Besides, these software provide professional project presentation templates that help you create appealing presentations and save time.

Live Demonstration

This is a powerful way to showcase your project or product in action. Rather than just “talking” about your work, let the audience “see” it for themselves.

Show a live demo of your project, like how a new tool works or demonstrate a prototype . You can perform a live walkthrough of its features and highlight how it simplifies tasks and boosts productivity.

A live demo allows your audience to see the practical application of your project and better understand its functionality. It provides a tangible experience that static slides can’t offer.

For Example – If you’re launching a new e-commerce platform , a live demonstration might include a live search for products, adding items to the cart, and checking out, showing the audience a user-friendly design and features in real time.

Visual Infographics and Data Visualization

Infographics and data visualizations help present complex information clearly and engagingly. They make data easier to understand and more interesting to look at.

You can use graphic design tools like Canva to create visually appealing charts, graphs, and diagrams. These tools help you simplify complex data and highlight key insights in an easy-to-understand way.

Importantly, avoid clutter! Focus on the most important metrics and only highlight key points. Don’t overwhelm your audience.

Gamification

Using game-like elements in your project presentation can make it more interactive. Not only can engage your audience but also make your presentation more memorable.

Create quizzes, polls, or other interactive challenges related to your project. You might use audience response tools like Quizizz or Kahoot to create a quiz about the key features of your new product, or Mentimeter to make live polls and gather audience feedback during the presentation.

Including multimedia like videos, animations, and audio clips in your presentation can help convey your message more effectively.

Videos can make your project come alive by showing real-time examples, customer feedback, or important highlights. A product demonstration video to show how your product operates in real life, or a testimonial video featuring customers sharing their positive experiences.

Use video editing software like Adobe Premiere Pro to produce high-quality videos. These tools let you edit your footage, add effects, and include graphics or text to make your videos more engaging. Embed the videos directly into your presentation slides. Make sure they either autoplay or have a clear play button to ensure smooth viewing during your presentation.

Videos should be between 1 to 3 minutes long. This duration is long enough to convey your message but short enough to keep your audience interested without losing their attention

Animations can help make complex ideas easier to understand and show how things change over time. They are very useful for visualizing data trends and processes.

You can use animations to create charts that show changes over time or to guide the audience through a step-by-step process. Animation tools are useful which allows you to create your own animations or use their ready-made templates.

Audio clips are particularly useful for adding expert opinions, narrating detailed information, and including background music. You might use voiceovers to explain complex details, background music to create a certain atmosphere, or soundbites from interviews to add credibility. Edit your audio clips with software like Audacity, Adobe Audition, and GarageBand. These tools help you clean up audio, adjust sound levels, and add any necessary effects to ensure high quality.

Guest Speakers

Guest speakers make your presentation more in-depth. Their expertise and perspectives can enrich your presentation. Invite experts, stakeholders, or team members to speak about different aspects of the project. An industry expert sharing emerging trends or challenges is really helpful for your new technology project.

Don’t forget to prepare your guest speakers with clear guidelines to make sure they are briefed on your presentation’s focus. This keeps the discussion relevant and engaging.

AR/VR Experiences

Your project presentation may become unique and interactive with AR or VR experience ! This could involve using VR headsets to explore a virtual environment related to your project or AR apps to view interactive 3D models.

If your project is about designing a new architectural space, you could use VR for a virtual building tour. For a product launch, AR apps could allow the audience to visualize how the product would look in their own environment through their smartphones.

How to Prepare for a Project Presentation

Proper preparation helps you feel more confident. Here are some tips to help you get ready for your project presentation.

Schedule Your Project Presentation

Don’t leave it to chance that people will remember your presentation. Schedule it to ensure that all key stakeholders can attend. Use Google Calendar to send out a calendar invite with all the details—date, time, location, etc. Follow up if you don’t receive a response to confirm availability.

Select a Presentation Format

Consider formats like slides, flip charts, and digital tools like tablets or interactive screens and choose the best suits your presentation. Also, consider the room size and the number of audience to determine the most effective format.

The more you practice, the more polished your delivery will be. Practice in front of a mirror, record yourself, or present to a small group for feedback. Familiarize yourself with your slides, animations, and any multimedia elements.

Prepare for Technical Issues

Test all multimedia elements such as videos, animations, and audio clips to ensure they work well. Ensure that your laptop, projector, or any other equipment is functioning properly. Have backups like a USB drive with your presentation file in case of technical issues.

A good project presentation is key to clearly sharing how a project is progressing and what has been achieved. Using storytelling, multimedia, or interactive tools makes the presentation more engaging. With a well-organized approach and proper preparation, you’ll deliver a presentation that keeps your audience interested and supports your project’s success.

Frequently Asked Questions

What is a project presentation.

A project presentation is a structured update that shares details about a project’s goals, progress, and achievements with stakeholders and team members. It helps everyone understand the project’s status and future steps.

How should I structure my project presentation?

A well-structured presentation should include an Introduction, project scope, methodology, progress and achievements, challenges and solutions, results and impact, future steps, and a Q&A session.

How to present a project?

There are som e creative ways to enhance a project presentation: storytelling, live demonstrations, visual infographics, gamification, multimedia (videos and animations), guest speakers, and AR/VR experiences.

How can I prepare effectively for a project presentation?

Schedule the presentation, choose the right format, practice thoroughly, and prepare for potential technical issues.

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Quarterly Project Update Template

A quarterly project update can help teams identify objectives and track progress and results for more seamless collaboration. Beautiful.ai’s quarterly project update presentation template allows you to identify project dependencies and track milestones in one concise deck. 

These customizable slide templates have everything you need for a quarterly project update presentation, like objectives, task force, and deliverables. 

Our quarterly project update template can also help you:

• Provide expectations to your team in a clear and concise way
• Make cross-departmental collaboration more seamless
• Highlight quarterly wins and plan for upcoming quarters

Use our template to create an effective quarterly project update presentation

Your quarterly project update presentation is crucial for teams to align on project objectives and hit milestones for a more successful outcome. Tailoring this template to fit your own quarterly project update is easy. Whether you need to assign out tasks or manage project status updates, our template has everything you need to create an effective presentation. Those slides include:

Tips to create an effective quarterly project update presentation

As you use this template to craft your quarterly project update presentation, keep these quick tips in mind:

Instead of adding blocks of text or hard-to-read data, utilize charts and infographics to present the quarterly highlights in more bite-size chunks. Data visualization will make your information more digestible to various audiences.

Bring your quarterly project update to life with animations and icons to help highlight key objectives or team wins. The more engaging the presentation is, the more it will resonate with project stakeholders.

Since you have multiple colleagues working together on any given project, teams can collaborate on quarterly project updates. Each team member can input information or highlights on slides relevant to their roles.

Whether you’re presenting to the whole company or upper management, keep the presentation clean and concise. Only include the most relevant content, and leave behind any unnecessary granular information.

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How to Nail Your Next Project Status Update 🔨

Tips and a template for how to give an effective project status update in a meeting.

A methodology for amazing meetings. Say goodbye to boring, long, and unproductive meetings.

Meetings should be biased towards action.

But sometimes, project status updates are necessary. And if you can package yours with informative, clear points, they’re a useful tool for bringing others up to speed.

In this post, you’ll learn what a project status update is, what it should contain, and how to make sure your next one is effective as it can be. 

What is a Project Status Update?

A project status update is when people share information about the project status across departments. 

It can be a meeting by itself or it can be a short update in the middle of a meeting about a broader topic.

The goal of a project status update meeting is to identify any new issues or action items that need to be assigned.  

The project status update within a broader meeting is meant to inform others who may need background information to make a decision. 

What a Project Status Update Should Contain

Whatever the context of your project status update, according to this paper presented at PMI® Global Congress 2008 it should contain updates on:

• Relevant action items
• Current or anticipated issues
• Quality or scope issues

If you’re giving a project update during a broader meeting, you definitely don’t need to include updates on all these items. Your update should contain only enough information to ensure all meeting participants have the context they need to make a decision.

This is why context is so important when you’re giving a project status update. You may have lots of information, but not all of it is pertinent to making a decision or taking some action. 

And the more information you provide that isn’t relevant to a decision or action, the less your audience will pay attention.

How to Give an Effective Project Status Update in a Meeting

If you want to give an effective status update , you need to think about it before the meeting itself. While you can’t anticipate everything, you can figure out

• Who will be at your meeting
• What they know
• What they need to know

Not everyone needs to know all the little details of what you are up to. More than anything, they need confidence about how a project is tracking, and they need to know if anything will impact their work.

And in the event you can’t guess how much detail someone might need from your update, either read the room when other people give updates, or just ask. "How deep would you like me to get into on this project update?" That way, you don’t launch into an unnecessary status update.

Put Bullet Points in the Agenda

Beyond choosing the appropriate time for an update, effectively delivering one depends on setting and following a structured agenda . If you have the ability to add your own bullet points summarizing your status update, all the better. And if you’re not in control of the overall meeting agenda, you can create a micro agenda for yourself. 

That agenda should include the information you need to cover in your update (and potentially some blank space to write in action items.)

3-5 bullet points is usually sufficient for a quick update.

Once you’ve covered what you need to, wrap it up. One of the biggest problems with status updates is that they go on too long, so don’t drag your conclusions out. Say what you have to say, smile, and don't feel like you need to keep talking.

Grab this Status Update Meeting Template

Product Marketing Senior Team Lead at Trello, Jessica Web, uses a weekly team meeting template that doubles as a project status update. The template, pictured below, runs through a meeting in which different departments provide an update and questions are asked and answered.

If you look closely at Web’s template, you’ll notice she structures it in a way to encourage concise, relevant updates. Everything, from the helper text below each header to the time limit reminders, provide the structure of a solid project status update.

{{weekly-team-meeting="/blog-inserts-7"}}

Make it Your Own 

If you manage meetings for you team, you can download Jessica Web's weekly team meeting template here , but don’t feel like it’s set in stone. You can and should adjust the template to your needs as you see how it works. 

Giving a good project status update depends on evaluating and reacting to the context in which you give it. And there’s no formula because context will always change. 

But, as you saw in this post, there are principles and structures that set you up for a successful project update.

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Simplify reporting with a project update template

A project update template helps simplify reporting by providing a foundation for clear, effective reports. Key stakeholders in a project—from clients and sponsors to coworkers and team leaders—need regular updates on the project’s health. When you can accurately capture the current status of a project, you’ll keep everyone on the same page and increase stakeholder satisfaction.

During the next few minutes, we’ll take you through the benefits of project update templates. We’ll also share a project update template you can use with monday.com’s Work OS to make the reporting process simpler so you can focus more time on the project itself. Let’s lay the groundwork first on product update templates.

Get the template

What is a project update template?

A project update template — or project status report template — helps you capture the status of a project, including current health, progress, and future projections. This information is visually presented in simple terms, so all project stakeholders, including clients, sponsors, team leaders, and coworkers, can easily understand it.

A project update template makes creating visual reports simple, so stakeholders can stay up to date on the current health and progress of projects, but there are several other benefits to this tool as well.

Why use project update templates?

Project update templates are great communication tools that help teams support efficiency and remain on the same page throughout the scope of a project. A project update template can:

• Make project status update reports faster and more efficient
• Create simple, visual representations of project health and progress
• Highlight any risks or issues stalling a project team’s progress
• Show off individual or project-wide accomplishments
• Keep team members and stakeholders on the same page

You can also increase the benefits of project update templates by customizing them depending on your needs.

What are some examples of project update templates?

You can customize project update templates to highlight specific objectives or provide a comprehensive overview of the project. In addition, you can use status reports, risk reports, and cost and benefit analyses to give stakeholders a more in-depth understanding of the project.

Status reports

Status reports summarize essential parts of your project and present it as an overview for stakeholders during status meetings occuring every month or quarter. For example, your project’s weekly status report might include updates on budget usage, new issues or roadblocks, noteworthy accomplishments, and upcoming deliverables. You may also want to include deliverables from the last reporting period and compare them to the current one, so stakeholders have an idea of long-term project progress.

Cost and benefit analysis reports

Cost and benefit analysis reports help determine the financial health of a project and visually present it to clients, sponsors, team leaders, or coworkers. These reports can help you and your investors make better-informed decisions by demonstrating the actual return on investment (ROI) and financial risks of any project,  such as whether it falls outside of the budget. Besides an overview, you can break down cost and benefit analysis reports into sections like marketing, production, or sales. Specific analysis reports can help determine if any part of a project isn’t working so you can allocate valuable resources to a better-performing project sector.

Risk reports

Risk reports are formal documents that ensure teams capture potential risks information before moving forward with other efforts. Risk reports can:

• Help you analyze roadblocks, complications, or setbacks in your project
• Determine how to get projects back on track and aligned with the planned project timeline
• Create a plan to mitigate future risks

You usually present risk reports to the CEO or owner of a company. However, you can also deliver them to the committee board, clients, or high-ranking investors.

Daily or weekly updates

Daily or weekly project updates are a simple, efficient way to ensure everyone is on the same page. When investors, team leaders, and coworkers have regular, short-term updates, your project has the best opportunity to thrive. Team leaders will have the information to address issues as they arise, while investors are kept satisfied.

Pairing a template with a solution that supports collaboration and communication can help you keep everyone in the loop about your project. Strong collaboration tools also help you manage other parts of a project.

monday.com’s project update template

Monday.com’s Project Update Template provides a framework for document standardization. It provides everything teams need to customize project updates, all in one cloud-based location that ensures the right people have access to real-time information.

Once you implement easier, faster standardized reporting, you can further increase project management efficiency with monday.com OS by:

• Centralizing projects from the beginning: Our project management software lets you centralize all crucial project aspects from one customizable dashboard
• Automating project tasks and approvals: Make project management more efficient by automating routine assignments and approvals to reduce time spent on repetitive tasks
• Collaborating with your team seamlessly: Leave notes on tasks, documents, or boards and color-code them to alert coworkers of status changes to keep everyone on the same page

Monitoring performance from one dashboard: Use the project overview option to see where all tasks are to easily monitor performance and make informed decisions about future actions

Our project update template supports these functions by providing a clear, standardized reporting format that takes the guesswork out of what stakeholders most want to know. Templates make project management easier, so let’s explore a few additional options that can help you increase company efficiency.

FAQs about project update templates

How do you write a project update.

To write a project update, you should:

• Use an appropriate outlet to create your project update, such as a status update template
• Create a straightforward name for your report
• Analyze and summarize project health and status
• Highlight crucial aspects of your project like risks, roadblocks, accomplishments, and forecasts
• Create a brief overview of your report
• Add a high-level overview of each key area, as defined by your organization’s guidelines
• Include links to other pertinent documents or relevant resources
• Provide a brief outline of the next planned steps or actions

How do I deliver a project update?

There are many ways to deliver a project update, with each organization or team leader having a preferred delivery method. Common ways to provide a project update include email, a designated work platform, over the phone, or in person. Try to define how to deliver updates and status reports during the planning phase of your project to decrease confusion or uncertainty later on.

What should you include in a project update presentation?

Generally, project update presentations should be brief and include time at the end for answering stakeholders’ questions. You can effectively present a project update using five slides, including:

• Executive summary: The executive summary should include the date, project name, and project manager name with a summary of the project. You can also include a brief status evaluation.
• Completions and accomplishments: Highlight any significant task completions since the last project update. You can also use this slide to shout out any individual or team-wide accomplishments.
• Next steps: Provide a summary or outline of the next steps for the project and what goals you hope to accomplish in the short- or long-term.
• Risks: Use this slide to bring attention to any current or projected risks or roadblocks the project faces.
• Supporting documents or evidence: On the final slide, include links to any supporting documents (like a risk analysis) or any sources used to determine your project’s health or status.

Standardize reporting with monday.com’s project update template

A project update template increases efficiency by standardizing reporting. Customize the template to suit the needs of your organization or individual projects.

Project managers are using monday.com’s project update template to standardize reporting across your project portfolio and keep all stakeholders on the same page—are you ready to increase efficiency by streamlining the project updating process?

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