phd recommendation letter from employer

Recommendation Letters

Recommendation Letter for Graduate School From Employer

Whether you want to further your education in one field or explore another area, graduate programs are very competitive. This is especially true if you are also applying for grant money to cover your tuition, supplies, and books. A strong reference letter from your employer can go a long way in strengthening your application and allowing you to pursue your dreams.

If you are an employer or manager and have been requested to write a reference letter by your employee, you should know that your words will carry a lot of weight with the admissions board. Read on to find out how you can help your employee secure a slot in graduate school.

What Is a Recommendation Letter for Graduate School from an Employer?

A Recommendation Letter for Graduate School from an Employer is a formal endorsement prepared by an employer or manager on behalf of a graduate school candidate. It is usually submitted alongside the candidate’s formal application as a reference of their skills, work ethic, and dedication.

Generally, this letter is written by an academic or professional contact of the applicant. It must give the admissions committee a glimpse into the professional conduct of the graduate, their usefulness to the field, and their interest in furthering their studies.

Reference Letter for Graduate School from Employer or Manager (Word Template)

Download: Microsoft Word (.docx)

Essential Elements

A graduate school recommendation letter should shed light on the applicant’s strengths and achievements. To do this, it must contain the following details:

• A summary of the relationship between the applicant and the employer, i.e., when and where they met, how long they have worked together, and in what capacity.
• A review of the applicant’s character, strengths, and experiences that make them an excellent candidate for graduate studies
• Specific examples that demonstrate the applicant’s strengths, including a description of the tasks they handle in the company.
• A clear endorsement of the candidate’s ability.

Sample Reference Letter for Graduate School from Employer or Manager

2 August 2031

Arkansas University of Business

500 Yule Street

Little Rock, AR 98931

Re: Recommendation for Valery Tucson

To the Admissions Committee,

I am honored to recommend Valery Tucson for the Graduate program at the Arkansas University of Business. I have worked with Valery for the last five years, since 2026 when I hired her as an undergraduate intern at my company, Dena Industries, Lt. When she completed her undergraduate studies, she joined the company officially as a procurement assistant/

Valery is very committed, enthusiastic, and passionate about her job at DIL. Among her team, she is lovingly referred to as ‘Worker Bee’ because she is the first to come in and the last to leave the office. One time, she completed the specs for a project within two hours that was due in three days.

As her employer, I have seen first-hand how much Valery is dedicated to improving herself. She is always signing up for seminars and volunteering for extra duties. All of these qualities – I concur – make her an excellent candidate for graduate studies.

I cannot say enough about Valery’s value to our organization. Her team, and in fact other departments, have learned to depend on her sharp wit, management skills, creativity, and compassion. I am confident that she will make an excellent addition to your academic program, and I recommend her fully.

I encourage you to consider her formal application.

Sylvia Dena-Poe

Graduate School Recommendation Letter Examples and Templates

Tips for Writing a Reference for Graduate School

If your employee approaches you to write them a reference letter, you should only accept if you can say positive, specific things about them. If you accept, ask them for a copy of the application portfolio and their resume, which will give you the information you need to prepare your letter.

Start drafting your letter early, paying attention to the deadline provided in the application portfolio. You should also watch your language and format, employing the following pointers during the letter drafting process:

• Write in the first-person point of view and active voice most times in your letter.
• Use a personal but professional tone that convinces the reader that you know the applicant and are not just copying from a script.
• Arrange your letter chronologically, beginning with establishing your relationship and describing the applicant, then providing key examples.
• Be very detailed about the candidate’s professional achievements.
• Proofread and edit your letter before handing it to the applicant.

Has your employee asked you to write them a recommendation letter for graduate school? Here are the steps you should follow: Step 1: Establish the nature and length of your relationship with the applicant and introduce yourself as a reliable source of reference on their character. Step 2: Describe the candidate’s qualities and skills that you believe make them a great applicant for the graduate program. Step 3: Give specific examples of the candidate’s contributions to your company and instances when their skills were displayed. Step 4: Lastly, clearly state that you recommend the candidate for the position.

A graduate school recommendation letter is usually a requirement when applying for an academic program. Generally, the admissions committee sets the length specifications for the letter, but the standard is 3ooo to 400 words or one page.

A good recommendation letter is specific. It not only mentions the applicant’s strengths it also illustrates the points through specific examples and anecdotes. For example, rather than just call the applicant’ time-sensitive, you should describe a scenario where this skill helped the company.

Final Thoughts

According to a National Association for College Admission Counseling survey, reference letters written by teachers and counselors carry more weight with college admissions committees than extracurricular activities or class ranks. This means that a recommendation letter for graduate school from employer is a key factor in consideration of the application. It tells the reader what your transcripts cannot: who you are as a professional.

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Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee? 

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor. 

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

• Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you. 
• Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor. 
• Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business. 
• Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students. 

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life. 

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request. 

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

• What is your relationship with the student?
• Why should the graduate faculty listen to your opinion? (include your status, title)
• What makes this student special? (discuss their characteristics, qualities, traits)
• What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
• What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
• What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

• Classes the student has taken with the recommender
• Experiences you have shared
• Transcripts
• Research experience and internships
• Awards and achievements
• Academic/career goals
• Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

• Graduate program application due date
• Copy of recommendation forms (if applicable)
• Instructions for submitting LORs (hard copy, soft copy, or direct to school)
• Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

• Make your language more personal in tone than research writing.
• Use the active voice and first-person point of view more often.
• Write chronologically, starting from important traits and then moving on to actions and achievements.
• Use lots of details—list course names, scores, and specific achievements of the student.
• Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

• My name is  {Author}  and I have been a Professor of Math at  {University}  since  {date} .
• I write to you today to proudly express my support for  {Student}  in applying to your prestigious university.

Discussing your relationship with the applicant

• I first came to know  {Student}  while teaching him/her in my  {Course Name}  course…
• I was  {Student} ’s thesis advisor during his/her senior year.
• I have known  {Student}  for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

• {Student}  has excellent communication skills and displays them regularly in class discussions.
• He/She is a highly intelligent and competent student who excels in many areas.
• Not only is  {Student}  hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

• She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
• {Student}  demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
• During his/her internship,  {Student}  consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

• As  {University}  is renowned for its  {Program} , I believe this is an ideal place for  {Student}  to solidify his/her abilities and cement his/her knowledge of  {area of study} .
• The learning environment that  {University}  is famous for creating excellent opportunities in which  {Student}  to apply his/her skills.

Final endorsement and offer to be contacted

• For the above reasons, I am confident that  {Student}  will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
• Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

• Highlight your self-motivation, competence, and potential in this essay
• Emphasize everything from a positive perspective and write in the active voice.
• Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
• Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page . 

Sample Recommendation Letter for Graduate School From Employer

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What to Include in a Graduate School Recommendation Letter

Tips for writing a reference for graduate school.

• Reference Letter Sample for Graduate School

More Academic Recommendation Letters

Strong letters of reference are vital for those who wish to enter graduate school.

When employees decide to further their education—often because they want to increase their value to their employer by learning new skills—they face intense competition not only for a place in a solid graduate program, but also for the financial aid resources that they may need to cover the costs of tuition , books, and supplies . Keep reading for a sample recommendation letter for graduate school from an employer.

If you, as a manager, are asked to provide a recommendation letter for an employee, keep in mind the details you provide are going to be important in helping your employee stand out from the other graduate school applicants.

Give some thought to what you believe to be your employee’s greatest strengths. In your letter, you should provide:

• A short summary of your history with the employee (How and when did you meet? How long have you worked together? In what capacity?)
• A detailed statement of the characteristics that you believe will enable your employee to excel in his or her graduate studies
• A few specific descriptions of the contributions your employee has brought to your organization; and
• A strong closing statement of endorsement for your employee’s candidacy.

Before you write your reference letter, ask your employee for a copy of their resume and a description of the graduate program(s) to which they are applying. This will give you more good information to work with as you craft your letter.

Be aware of the deadline by which your letter needs to be submitted. Give yourself enough time to ensure it arrives well before the cut-off date.

You can use this reference letter sample as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Recommendation Letter for Graduate School From a Manager (Text Version)

To Whom It May Concern:

It is my honor to recommend John Doe for matriculation into the Graduate program at Rochester Institute. I have had the pleasure to know and work with John for the last six years. He first worked with me as an undergraduate intern in the software development organization at XYZ in Syracuse, NY.

Following his internship with me and his graduation from Rochester Institute, I was fortunate enough to keep track of John’s career so that, when the opportunity arose, I was able to recruit him to his current position here at ABCD. The same characteristics that convinced me to hire him away from his previous employer, B Company, are also why I am happy to provide him with an unqualified endorsement for graduate study.

John brings to all of his activities energy, enthusiasm, and commitment. This is to be expected in any successful member of an entrepreneurial organization, and in this regard, John fits in well. Be it in the parsing of intricate algorithms in a billing system, the crafting of an object hierarchy, or the establishment of best practices with an emerging technology, John consistently delivers high-quality software for our organization. This speaks to his overall intellect and ability to learn, attributes that will serve him well in his graduate study.

While John is a relatively junior member of our organization as measured by tenure, he quickly established himself as a go-to person in the product domains in which he has worked. He has been ever-willing to work with members of our organization to share his knowledge and expertise, most notably as a presenter for presentations on product functions.

He has a deep-rooted spirit of helpfulness that, coupled with his quick grasp of subject matter, speaks well to his potential as a teaching assistant or instructor.

What I find most engaging in John's character are his wide-ranging interests outside of software. Two of his abiding interests are game theory and economics. He can be quickly engaged in an in-depth discussion, for instance, of the rationale behind EZ-Pass, the lack of rationality of the financial markets, or the optimal approach for making a few quid on the super-bowl. John's broad range of interests speaks well to his potential as a researcher, both in bringing a wide range of theory to the research at hand, as well as carrying forward new hypotheses of interest to researchers.

John Doe is a valued member of our organization whom we have learned we can rely on, regardless of the difficulty of the task to hand or the novelty of the challenge. His combination of intelligence, commitment, perseverance, creativity, and a compassionate character will certainly make him a valuable member of any academic program. I encourage you to look favorably upon his application.

George Smith  Title  Company  Address  Phone  Email

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Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On August 14, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

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These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

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This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

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Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

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How to Write a Letter of Recommendation for Graduate School

When someone asks you to write a graduate school letter of recommendation , it demonstrates that they value your opinion, trust you and believe in your writing skills.

But as flattering as it is to be asked, there is also some pressure associated with crafting an effective and convincing letter of recommendation. After all, the applicant is counting on you to influence the admissions board and highlight their accomplishments, strengths and skill sets.

The good news is, writing a graduate school letter of recommendation is more intuitive than you think. Below, we’ve rounded up all the tips you need to write the perfect letter for anyone in your sphere.

What Is a Letter of Recommendation?

First off, let’s go over what a letter of recommendation is.

A letter of recommendation is a brief, written endorsement needed for certain jobs, programs or schools that details a person’s qualifications for whatever they’re applying for.

It’s written by a trusted and valued source: usually a past employer, teacher, mentor or colleague. In a letter of recommendation for graduate school, the writer describes the person’s skills, their personality and why they’re the right fit for the program. This is all so the institution has confirmation of the applicant’s ability to succeed in the program.

If you don’t believe you’re the right fit to write a student’s recommendation, that’s OK, too. You can politely decline and explain to the student why. You can also offer to help them find someone else who’s a more appropriate choice.

Questions to Ask Yourself Before Writing a Letter of Recommendation for Grad School

Once you’ve decided to accept and write the letter of recommendation, take a moment to consider some key questions before you begin crafting your statement.

• What is your relationship like with this person?
• What do you think of their work you’ve seen? How would you describe it?
• What are significant memories you have with them?
• What qualities or strengths does this person have?
• What would you specifically want somebody to know about this person?
• What value would this person bring to this grad school program, and how would they thrive in the field after the program?

What to Ask From Someone Before Writing a Letter of Recommendation

Of course, there is some student information you’ll want to obtain before starting your recommendation. To ensure you’re addressing all the right points and representing them in the best light possible, make sure you ask them the below questions.

The basics . First off, you should find out where this letter is going, to whom it should be addressed, what the deadlines are and how they’d like you to submit it (mail, email, etc.).

Why they want to go to this program and why they are drawn to this school . It’s important to know the motivation behind their graduate school studies: Is it for the love of learning? To get a better job? To switch fields altogether? This will help inform what you write in the letter. Similarly, it’s good to know why a specific school is calling them as well.

Any strengths or qualities they want highlighted . Each person will have different qualities they want you to discuss in their letter of recommendation. If the strengths they mention are ones you agree with and seem relevant to the degree program, definitely include them. You should also ask about what achievements they’ve made that will help them stand out from the crowd of applicants.

Their resume . No one can memorize a person’s entire job and education history. A resume can help remind you of special projects and exemplary work they’ve accomplished in the past, which you can then emphasize in your letter.

What to Include in a Letter of Recommendation for Grad School

There are specific things you should always include in a letter of recommendation for graduate school to make it shine and improve the applicant’s chances of admission.

These are the points that you must undoubtedly touch on throughout your recommendation:

How do you know the applicant? It’s important to describe who you are and how you know the applicant, as well as how long you’ve known them. Personal anecdotes are a must, and they boost your credibility.

Why are they a good fit for the program? Include an explanation for why you think they would specifically thrive in the program. Avoid being vague or general. Dive into why the school would be the perfect fit, and vice versa!

What are their most shining accomplishments? Describe their achievements, especially the ones you’ve personally witnessed. In addition, reference their top strengths and qualities. Again, avoid generalities and use vivid anecdotes.

Can you explain any gaps or discrepancies? A letter of recommendation is often a good time to clear up any troubling parts of the student’s resume or work history — perhaps there was an employment gap or grades dip because they were caring for a sick relative, for example. If you’re aware of any weak spots on their resume from extenuating circumstances, this is the time to note it.

What sets the applicant apart from the rest? Be sure to conclude on a strong note with a very clear, concise recommendation. Highlight what sets them apart from other people, so the program can clearly understand why they should admit this candidate into their college or university.

How to Format and Structure a Graduate School Letter of Recommendation

As for structure, letters of recommendation should not be longer than a page. Start off with a greeting (“Dear [Name]” or “To Whom It May Concern,” if you don’t know the recipient). In the opening paragraph, explain who you are, the nature of your relationship with the student and your overall impression of them.

Within the body of the letter, you can expand on their personality, skills and achievements — along with personal anecdotes — before wrapping up with a final strong and clear recommendation for the applicant.

Then, feel free to add in a polite offer to contact you if they need more information and a formal parting signature. Double-check for spelling and grammar, too, as any mistake could weaken your credibility.

Once you’ve proofread the letter, all you have to do is submit it as instructed and patiently wait for an update from the applicant. Best of luck!

For more information, explore  USC Online ’s master’s degrees, doctoral programs and graduate certificates.

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• Applying to graduate school

How (and Who) to Ask For a Letter of Recommendation

Published on October 30, 2020 by Lauren Thomas . Revised on June 1, 2023.

Letters of recommendation often make or break a graduate school application . It’s important to think carefully about who to ask and how to do it.

Ideally, you should approach former supervisors who know you and your work well, and can advise you. Different programs require different types of recommendation letters, but the process of requesting them is similar.

Follow these five steps to guarantee a great recommendation, including program-specific tips and email examples.

Table of contents

Step 1: choose who to ask, step 2: reach out and request a meeting, step 3: ask for a letter of recommendation, step 4: share your resume and other materials, step 5: remind your recommenders of upcoming deadlines, other interesting articles, frequently asked questions about recommendation letters.

Your first step is to decide who you’ll ask to write a letter for you. Ideally, this should be someone who you worked with outside of just the classroom context—for example, a former professor who supervised your research.

It’s important to ask someone who knows you well, even if they are less well known than other professors at your institution. Graduate admissions committees want to get a good sense of your ability to perform well in their program, and this is difficult to accomplish if your recommender only knows you as a face in the crowd.

Who you should ask also strongly depends on the type of program that you’re applying to. Different programs prefer different qualities in their admitted students, and thus weigh types of recommenders differently. Take a look at the program-specific tips below.

For research programs (MPhil, DPhil, PhD , Research Master’s), graduate admissions committees are looking for evidence of your potential as a future researcher.

Since this is tricky to assess from test scores and transcripts, letters of recommendation are often the most important part of a graduate research program application.

Your letter should thus be from someone who can speak to your skills as a researcher. This could be, for example, a professor who supervised you on an independent research project, or the head of a lab that you worked in as an undergraduate.

If you worked as a full-time research or lab assistant after undergrad, ask your managers, who are usually full-time researchers themselves and therefore experts on what makes a good researcher.

Unlike most graduate programs, business schools are less interested in your undergraduate academic performance. Instead, they try to assess your potential to succeed in the workplace, particularly in managerial or leadership positions. The same applies to public policy and other professional programs.

Ideally, your letters of recommendation should come from current supervisors at your work. If this isn’t possible, you should ask coworkers who are senior to you and know your work well.

Although business schools normally prefer candidates with several years of experience, current undergraduates sometimes apply as well. In this case, you should ask internship supervisors or—as a last resort—professors who know you well.

Medical schools look for evidence that you are academically prepared for the study of medicine and that your character is well-suited to becoming a doctor. Admissions committees in medicine prefer academic references, but they also require a few extra steps.

Firstly, while graduate programs usually require two or three recommendation letters, medical schools often ask for more—you may have to submit up to six letters, some of which should be from former professors in the natural sciences.

In addition, many schools recommend that you submit a letter from the premedical advisory committee at your undergraduate institution, which summarizes your overall suitability for medical school. Be aware that deadlines for materials for these letters are very early—often the spring of the year before you are due to start medical school.

Finally, if you’ve worked on any research projects, you should submit a letter from your supervisor. Medical schools view research competence as a plus.

Law school letters of recommendation should mostly be from former professors or other academic supervisors.

You should only use non-academic recommenders if they can directly speak to your suitability to study law—for example, if you regularly work with lawyers, or if your job involves skills like critical reading or research that are relevant to legal practice.

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The next step is to get in contact with your potential recommender. If you haven’t talked to them in a while, begin your email with a quick reminder to jog their memory. Be friendly, direct, and concise.

If possible, it’s best to plan a meeting to discuss your request. However, if this isn’t practical (for example, if you’ve moved far away from your undergrad institution), you can skip this step and head straight to the third.

Hi Professor Smith!

I hope that everything is going well with you and that you’re still enjoying teaching your seminar on the post World War II international order. I thoroughly enjoyed taking it with you last year as a junior.

I’m currently thinking about what I want to do next year, which will hopefully involve graduate work in political science, and was hoping to meet with you to discuss your thoughts on graduate school. Do you have any time over the next few weeks to meet?

Make your request during your meeting or, if necessary, via email. Let them know what sort of programs you are applying to and when the deadlines are. Make sure to give your recommenders plenty of time!

Instead of just asking for a recommendation letter, specifically ask if they can write you a strong recommendation . This allows your recommender an “out”—for example, if they don’t feel they know you well enough. A bad or even lukewarm recommendation is the kiss of death for any application, so it’s important to ensure your letters will be positive!

If they say they can’t give you a strong recommendation, don’t panic. This gives you the opportunity to ask someone else who can provide you a better recommendation.

Hi Professor Jones!

How are you? I hope everything is going well and you’re still teaching Introduction to Labor Economics to eager students!

I’ve been out of school for a year now, working as a full-time research assistant in New York City. Come this fall, I’m hoping to apply to a few programs for graduate school, mostly doctoral programs in Economics.

Since I took two economics classes with you (Introduction to Labor Economics in Spring 2018 and Industrial Organization in Fall 2019), I was hoping that you might agree to serve as a letter writer for my graduate program. I wanted to highlight my work in labor economics, since that’s what I’m hoping to study in graduate school. Also, since I loved your classes, I thought you might be a good person to ask!

The letters of recommendation would be due to each individual program’s website in December. I understand, of course, if you’re too busy this summer or if you don’t feel that you would be the best fit to write a letter. My goal is simply to paint as complete a picture as possible of my undergrad career at Western. If you’d like, we can also discuss this on the phone.

I look forward to hearing back from you!

You should send your resume or CV to your recommenders, along with any other material that might jog their memory or aid in their recommendation.

For instance, you may want to send along your statement of purpose or writing sample if one is requested in your application. Admission committees are looking for a cohesive story that the letters of recommendation, personal statement , and CV work together to tell.

You should also check whether the school provides any prompts or guidelines for recommenders. Many programs want your recommenders to comment on your potential to serve in the specific role the graduate program prepares you for. See the program-specific tips below.

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Finally, you should send an email to your recommenders a few weeks before the letters are due, reminding them of the deadline and asking if there is anything else you can send them to assist in writing the letter.

If any materials are late, programs will often reject your entire application, so it is imperative that your recommenders get their letters in on time. However, you should also keep in mind that your letter writers are probably quite busy, so don’t send too many reminders!

Dear Professor Jones,

Hope the semester is going well! Thank you again for agreeing to serve as my recommender. I just wanted to send you a quick reminder that recommendations for Program X, Y, and Z are due in two weeks, on December 15. Please let me know if you need anything else from me, and thank you again!

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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Choose people who know your work well and can speak to your ability to succeed in the program that you are applying to.

Remember, it is far more important to choose someone who knows you well than someone well-known. You may have taken classes with more prominent professors, but if they haven’t worked closely with you, they probably can’t write you a strong letter.

This depends on the program that you are applying for. Generally, for professional programs like business and policy school, you should ask managers who can speak to your future leadership potential and ability to succeed in your chosen career path.

However, in other graduate programs, you should mostly ask your former professors or research supervisors to write your recommendation letters , unless you have worked in a job that corresponds closely with your chosen field (e.g., as a full-time research assistant).

It’s best to ask in person if possible, so first reach out and request a meeting to discuss your graduate school plans.

Let the potential recommender know which programs you’re applying to, and ask if they feel they can provide a strong letter of recommendation . A lukewarm recommendation can be the kiss of death for an application, so make sure your letter writers are enthusiastic about recommending you and your work!

Always remember to remain polite. Your recommenders are doing you a favor by taking the time to write a letter in support of your graduate school goals.

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PhD applicants: Everything you need to know about letters of recommendation

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In this blog post, Chris Blattman gives advice on what the purpose of recommendation letters is, who you should ask, and how to manage the process.

Excerpt: Will a professor write you a letter of recommendation? My answer: Writing student recommendations comes with the faculty job, and I usually write if asked. But since this academic territory is often so unfamiliar to grad and undergrad students, let me give some general guidelines and advice.

Read the full article here.

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Letter of Recommendation For Graduate School From Employer

EssayEdge > Blog > Letter of Recommendation For Graduate School From Employer

The graduate recommendation letter from the employer became an inescapable and valuable feature of the graduate application path. Nearly all graduate schools require at least two recommendation letters to support the pack of the application documents. One of which is usually produced by the past or current employer. 

One might think that crafting a graduate school recommendation letter from an employer for the graduate school is a piece of cake. However, there is a set of nuances that need to be accounted for to produce a stellar recommendation that would provide a comprehensive glimpse of the candidates’ qualities and competencies.

Normally, the graduate programmes outline the set of questions that should be addressed by the referee. This framework helps to put together the recommendation letter from the employer for graduate school in a structured and logical way.

Table of Contents:

Choose the right one.

As an applicant, you have the right to choose who will be your referee. Stay selective. Think about all your previous employers and supervisors you had, and who was quite familiar with your performance. The referee should not simply be your manager, but the person who truly knows you and can lay out an impression about your dedication to the job, while delving into certain  examples of recommendation letter for graduate school . If you happen to have quite a robust experience, then you might be lucky to choose between a few potential referees. Otherwise, approach the one who supervised you, rather than being a co-worker at your department. It is critical to get the senior voice who will only add value to your recommendation letter. Always target the higher manager, and never settle down for less.

Limited working experience.

With a minimum of working full-time experience, there is still a chance to find the right person who can provide you with a sound and original recommendation letter. Better to avoid family and friends connections, however. Instead, you can always approach your supervisor of the debate club you have been a part of, as an example. Alternatively, such placements as summer jobs, volunteering programs or any other out of class activities can become those working experiences you can think of. Always think about those people who supervised your leadership and organizational skills, and target the one who possessed seniority over you.

Help your referee.

Once you set your mind, think about certain practicalities. To start with, send an email to your former employer, politely reminding them about who you are and how you were aligned with the company, finally adding a line or two in relation to your future academic aspirations.

Even though your referee possesses the best knowledge of your background, it might be wise to supply them with your CV, motivation letter and other details of your professional experience. The easiest way to do so is to send your resume and the supplementary short bio, which would enlist your traits, strengths and would help to capture the applicant’s advantage as a whole. The details of the program you are applying to can be sent as well, so the recommender could convey the holistic message for a graduate school recommendation letter from the employer. Additionally, you might provide your supervisor with a list of all the projects and things you were engaged with during your employment. This will be beneficial in terms of connecting the dots between the competencies you acquired, and the projects throughout which you demonstrated these skills. In such a way, this will simplify and facilitate the crafting of the recommendation letter for both of you.

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Where to begin with?

In certain cases, you might be asked by the referee to compile your letter for yourself. Here starts the self-praise roller coaster. You might struggle to say good things about yourself, while staying objective, but persuasive about your performance. However, this is not the right time to be humble and reserved. It is your time to shine like a diamond. That is why this letter should be focused on unpacking the best of your qualities and potential.

First and foremost, the recommender should demonstrate in which capacity and context they interacted with the applicant, including minor details like the length of this cooperation, roles, and place. The opening line should also contain certain formalities, such as the full name of the applicant, the name of the graduate program and other dates, and places. It is crucial to add a heading in the beginning as well, where the name of the graduate program and the name of the person who is in charge of it.

The main body of the letter should pinpoint those interactions during which the supervisor could observe your leadership , organizational, management and other hard skills you showcased at the workplace. Ideally, all the words should be accompanied by concrete examples of your performance. For instance, the supervisor can mention the specific solutions to problems you suggested, the new approaches you introduced or anything else that has been implemented by you. It is recommended to focus on three to four of the major strengths of the candidate and illustrate in detail only a few of these, instead of saying too many generic and not personalized things.

Apart from this, a bit of attention should be allocated to your excellent traits. No matter how efficient you are, your attitude and behaviour should be satisfying as well. In this case, the supervisor might be asked to elaborate on how you engaged with the team, overcame tight deadlines, managed stress, stayed proactive and excelled at some tasks. Put it differently, here the referee has to advocate for your communication skills, ability to be disciplined, initiative, prioritize tasks and  Once again, all the words need to be supported with evidence of such behaviour. Simple examples from daily working life are the best, and there is no need to exaggerate or tell the nonexistent fairytale.

Every recommendation letter should also encompass the meaningful comment on the applicant’s skills they mention in the motivation letter and CV. Put it the other way round, any skill, competence and trait should be validated by the referee. Moreover, a good recommendation letter fills the gaps on those matters of the applicant, which are not sufficiently covered in other admission documents .

Moving forward.

Some other basics should be reflected in the cover letter . It is always relevant to put an emphasis on those skills of a candidate which would be of particular interest to the admissions officer. For these purposes, some of the criteria for admission are needed to be demonstrated in the recommendation letter as well. It is quite welcomed when the recommender describes a candidate’s excellent performance in line with the selection criteria.

An excellent recommendation letter from the employer should also underscore mainly out-of-class competencies. The referee should discuss primarily the skills and perks of your personality which were observed at the workplace while avoiding duplicating anything that has been said by the applicant in his cover letters.

Concluding remarks.

When everything regarding strength and accomplishment has been said, it is time to elaborate on why this applicant particularly fits the program. A recommender should emphasize the potential of the candidate and how this will help them to thrive in a challenging academic environment. The final words should be devoted to the uniqueness of the applicant which rests solely on the subjective and professional interaction, and which explains why you stand out of the crowd.

Strong recommendation letter for graduate school: Rules of thumb.

Always make sure you indicate the deadlines for the recommendation letter and the ways it should be submitted. It is the applicant’s responsibility to ensure that the recommendation letters are uploaded online or sent by email in a timely manner. So watch out! To be on time, it is recommended to reach out to the referee at least one month before the upcoming deadline, so stick to this timeline.

Even though you might not be responsible for writing the letter from the employer, this should be proofread by the applicant as well. Namely, double-check whether the titles, duties and the name of the graduate programme look accurate for you. Make sure there are no discrepancies between the recommendation letter and your CV.

As a general rule, keep an eye on the length, which should not exceed one page. The heading should include to whom the letter is addressed, in particular, the name of the graduate program. Last but not the least, the letter should contain the signature and if possible the stamp of the organization the referee represents.

Do not struggle alone.

On a final note, no one expects you to face this challenge alone. Once the major parts of the recommendation letter are finished, do not hesitate to find an expert who can help you to polish your recommendation letter. EssayEdge can guide you through this process, and offer the editing services of your recommendation letter . Check out the website now and find yourself a mentor to make an outstanding recommendation letter for graduate school. You can also check out the examples on the website, and get inspired by these samples.

A glowing recommendation letter always:

• Crafted in close cooperation with the supervisor and the applicant.
• Well-structured in a logical and nuanced way.
• Sounds and looks professional.
• Mentions accurate and truthful information.
• Contains all the necessary details – the more, the merrier. Names of courses, organizations and other titles are always on point.
• Follows the chronological order to enlist certain actions.
• Has the reference to the full name of the applicant is indicated clearly.
• Contains the active voice used to describe the achievements of the applicant.
• Proofread by both sides.
• Submitted on time.

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Sample Recommendation Letter for Graduate School

How a Well-Worded Reference Can Give Your Application a Boost

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Whether you're applying to business school, medical school, law school, or another program, scholarship, or fellowship , most graduate school applicants are going to need two to three letters of recommendation that will be submitted to the admissions committee (along with your undergraduate transcripts, standardized test scores, essays, etc.) as part of the application process .

Not every school requires letters of recommendation. You can often get by without one at some online schools and even brick-and-mortar schools that have more relaxed admission requirements. However, schools with highly competitive admissions processes (i.e. the ones that get a lot of applicants but don't have classroom space for everyone) use recommendation letters, in part, to determine whether or not you are a fit for their school.

Why Graduate Schools Ask for Recommendations

Graduate schools seek recommendations for the same reason employers require career references. They want to know what people who have seen your work and experienced your efforts firsthand have to say about you. Nearly every other resource you provide to a school is a first-person accounting. Your résumé is your interpretation of your career achievements, your essay answers a question with your opinion or tells a story from your point of view, and your admissions interview includes questions that, again, are answered from your point of view. A recommendation letter, on the other hand, is all about someone else's perspective on you, your potential, and your accomplishments. 

Most graduate schools encourage you to choose a reference who knows you well. This ensures that their letter of recommendation will actually have substance and won't simply be full of fluff or vague opinions about your work attitude and academic performance. Someone who knows you well will be able to provide well-informed opinions and concrete examples to back them up. 

Sample Letter of Recommendation for Grad School

This is a sample recommendation for a graduate school applicant was written by the applicant's college dean, who was familiar with the applicant's academic achievements. The letter is short but does an ample job of emphasizing things that would be important to a graduate school admissions committee, such as GPA, work ethic, and leadership ability. Notice how the writer includes plenty of adjectives to describe the person being recommended. There's also an example of how the subject's leadership capability has helped others.

To Whom It May Concern:

As the Dean of Stonewell College, I have had the pleasure of knowing Hannah Smith for the last four years. She has been a tremendous student and an asset to our school. I would like to take this opportunity to recommend Hannah for your graduate program.

I feel confident that she will continue to succeed in her studies. Hannah is a dedicated student and thus far, her grades have been exemplary. In class, she has proven to be a take-charge person who is able to successfully develop plans and implement them.

Hannah has also assisted us in our admissions office. She has successfully demonstrated leadership ability by counseling new and prospective students. Her advice has been a great help to these students, many of whom have taken time to share their comments with me regarding her pleasant and encouraging attitude.

It is for these reasons that I offer high recommendations for Hannah without reservation. Her drive and abilities will truly be an asset to your establishment. If you have any questions regarding this recommendation, please do not hesitate to contact me.

Roger Fleming

Dean of Stonewell College

As positive as this letter is, it would have been even stronger if the writer had provided additional specific examples of his student's achievements, or had pointed to quantifiable results. For example, he could have included the numbers of students the subject had worked with or detailed specific instances in which she had helped others. Examples of any plans she'd developed, how she implemented them, and what the outcome was once they were put to use would have been useful as well. The more detailed the letter, the more likely it is to tip the admissions scale in your favor.

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• Grad School Recommendation Letter by a Professor Sample Template
• How to Get a Recommendation Letter for Graduate School
• Should You Ask a Teaching Assistant for a Recommendation Letter?
• How to Get Recommendation Letters for Grad School
• Who Should You Ask for a Recommendation Letter?
• Don'ts for Getting Letters of Recommendation for Grad School
• The Timing of Requesting Graduate School Recommendation Letters
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WTO / Letters and Emails / Recommendation / Letter of Recommendation Examples for Graduate School

Letter of Recommendation Examples for Graduate School

It is a letter of recommendation written by your undergraduate professor, supervisor, mentor, manager, etc. that highlights your academic performance, personal qualities, capabilities, and accomplishments that make you a good fit for a particular graduate school or program.

These letters primarily serve one purpose, they are a form of peer-to-peer advice. They are required explicitly by an academic program and are usually sent directly to the graduate program faculty without the applicant seeing them. This means that the professor can provide the graduate program faculty with an assessment of your potential as a graduate student and a researcher from an objective perspective, helping them make an informed decision about accepting you into their program over the other qualified applicants.

It plays a significant role in helping you secure an admission offer. If you have any weak areas in your application

A slightly below-average GPA, a positive and detailed letter from your undergraduate supervisor can influence the admissions committee to consider you over other applicants.

This is why it is important to understand how to secure strong and impressive recommendations from competent recommenders.

Graduate School Recommendation Letter Examples

When to Ask for a Letter of Recommendation?

Undergraduate professors and other professionals usually receive countless requests for such letters from other students. To secure an enthusiastic and positive document, you should give your contact plenty of lead time to write it. Ideally, it is a great idea to ask for it at least one month or more before the application deadline. 

If your recommender is a college professor, you should also be mindful of their schedule and current state of mind, as crafting such letters takes time. Balancing between planning lectures, advising students, grading college essays, and finding some free time to provide a positive recommendation letter for a particular student can be overwhelming for the professor. Therefore, you should ask for it at the beginning of the semester, rather than mid-semester or towards the end of the semester.

You should also consider asking for it during your professor’s working hours. You should never ask them outside of their office hours, as this may seem unprofessional. You should always ask them in person and be clear about what you ask and how the letter fits your educational and professional goals. If they seem reluctant to write you a positive letter, do not push the matter. Instead, consider requesting another professor who is more than willing to write a positive recommendation for you. 

Who to Ask?

Getting the right professor, supervisor, or college advisor to write you this letter can be difficult. These letters play a significant role in helping you get an admission offer. You should consider choosing a recommender who can discuss your abilities, competencies, and personal traits in a coherent way to maximize your admission odds.

The following guidelines will help you know whom to ask for it for graduate school:

Someone who knows you well

Your recommender should be someone you have spent time with within class and outside of the classroom. They should be able to speak about your career goals and aspirations and should hold a favorable opinion of your personal qualities and capabilities.

A professor who directs and advises your extracurricular activity club, such as the debate club, volleyball team, etc., can make an excellent reference.

Someone you’ve known for a long time

Reach out to a recommender who has known you for at least one or more years to ensure that the letter impacts the admissions board. The recommender must also hold a current perspective on you. Thus, a teacher from several years ago is not a good choice.

Who is related to the program you are applying for

A college professor who has background knowledge of the discipline or program you want to pursue can make a good reference. This is because they know and can speak to the specific qualities needed to succeed in that course or career line. As a result, the admissions board will trust the individual’s evaluation and perspective of you, and they will be more willing to admit you into the program.

A professor at the school granting your undergraduate degree, a professor with the degree you are seeking, a supervisor at a job or internship related to your graduate program, and a professor who has academically evaluated you in a class related to the program can provide good recommendation letters.

Someone who has seen your successes

A person who has witnessed some of your most significant achievements or seen you demonstrate high levels of initiative, commitment, hard work, and teamwork can also provide an effective document. Include specific examples of achievements in the letter. A person who has witnessed your accomplishments can give a first-hand account of what you can do and the value you will add to the graduate program faculty.

An effective communicator

Your recommender should be able to craft a strongly-worded and persuasive letter to convince the admissions board or committee to offer you admission into the desired program. A well-crafted, enthusiastic letter from a college professor may not only get you into a graduate program but may also persuade the department faculty to give you a tuition scholarship or paid employment to help you settle your school fees . Hence, you should always consider recommenders who are more generous, organized, and enthusiastic, and those who can write a memorable letter.

How to Ask for a Letter of Recommendation

While, as an applicant, you cannot control what your recommender writes in the letter or ensure the document is submitted before the application deadline, there are certain things you can do to make the process as successful and efficient as possible. How you ask for it can also impact the quality and type of response you receive from your potential references.

Here is a detailed guide on how to ask for it for graduate school:

Ask in person

Writing it is a big favor. Consequently, your approach to making a request should always be respectful and formal, and you should express gratitude. Asking for such requests in person is usually advocated for, as it helps the recommender gain a deeper understanding of how your motivation aligns with that of the graduate program.

Here are some useful tips for asking for a recommendation in person:

Ask the recommender if they would provide the letter

It is considered standard practice to have a conversation before you submit your written request for a recommendation. This is to ensure that your chosen contact is willing and available to write the letter. Thus, schedule a meeting with your chosen contact and politely ask them if they would be willing to write this letter for you. If they are unwilling or seem reluctant, consider asking another person from your list of potential recommenders. 

Arrange a meeting

If the recommender is willing to provide you with a strong recommendation, schedule a one-on-one meeting appointment . This demonstrates that you respect your professor’s time and that you are taking your graduate school application seriously. During the meeting, clarify to your supervisor why you chose them to recommend you and why you value their honest assessment of your academic life and personal qualities. To convince them further, state how your experience and interactions with them have contributed to who you are today, what you have achieved, and, if applicable, how they have influenced your decision to pursue the specific graduate program.

Give a copy of your resume, transcripts, and personal statement

You should provide your recommender with sufficient details and crucial information to enable them to tailor this letter to reinforce your cover letter, personal statement , and resume. Consider giving them a copy of your current resume, copies of your transcripts, your cover letter, personal statement, details of the program to which you are applying, and any other essential information to help them understand your background and interests.

Provide a list of your achievements and abilities

Next, refresh the memory of your recommender by providing them with a list of achievements and abilities that you would like them to highlight in the letter to increase your chances of getting an interview with the graduate school’s admission board.

If you are seeking admission into an MBA in a tech-related course, you can request that your recommender highlight your computer-savvy skills, such as programming, and coding, and the awards or achievements you have received in the specific field.

Provide a list of your extracurricular and volunteer activities

Most higher-learning academic institutions prefer candidates who are well-rounded scholars. Therefore, your professor will need to highlight your extracurricular and volunteer activities in the recommendation letter to help strengthen your application. If you have participated in any of these activities, be sure to provide your supervisor with a detailed list of the activities and your relevant accomplishments.

Provide a list of graduate schools you are applying to

If you are applying to various graduate schools, you can provide your recommender with a list of the schools and details of their program to help them customize each letter to the particular school.

Give receiver details

The letter will need to incorporate the recipient’s details. This includes the school’s name, address line, admitting professor’s name, etc.

Give a deadline to submit the letter

The admission board will most likely disregard application materials received after the institution’s stipulated submission deadlines, and this will paint a negative picture of how the admitting team perceives your recommender. It is essential that you give the recommender a deadline to submit the letter to enable them to plan their time well and submit it on time.

Send an email

Although the best way to ask for it is in person, sometimes it might be impossible to meet with your recommender face to face. In such cases, sending a professional email might be considered an appropriate option. However, the email method is only advisable if you know the recommender well enough. However, if you have someone in mind that you haven’t seen or spoken to recently, then it is essential that you meet with them in person to discuss your request.

Essential Elements of a Letter of Recommendation for Graduate School

It will typically cover a range of skills- from academic abilities to research experiences and applied experiences in and out of the classroom.

The letter will generally include the following essential elements:

• A brief description of who the recommender is, why they are qualified to recommend you, and their professional relationship with you
• A description of why the recommender thinks you are the perfect fit for the program, using specific examples and anecdotes to validate their claims
• Specific examples of your greatest accomplishments and personal qualities while in undergraduate school
• A comparison with your peers, i.e., what makes you qualified for the graduate school program over the other qualified applicants
• What the recommender knows about the program or course you are applying to.

Graduate School Recommendation Letter Template

[Your Name]

[Your Job Title]

[Your Institution/Organization]

[Institution/Organization Address]

[City, State, Zip]

[Your Email Address]

[Your Phone Number]

[Admissions Committee or Specific Person’s Name, if known]

[Graduate Program Name or Department]

[University Name]

[University Address]

Dear [Admissions Committee or Specific Person’s Name],

I am writing to wholeheartedly recommend [Applicant’s Name] for admission to your [specific graduate program name] at [University Name]. As [Your Relationship to the Applicant, e.g., “their professor for X courses” or “their supervisor at Y organization”], I have had the pleasure of witnessing [Applicant’s Name]’s remarkable growth and academic/professional achievements over the [duration of your relationship with the applicant].

[Applicant’s Name] has consistently demonstrated exceptional abilities in [mention specific skills or areas, e.g., “critical thinking, research, and analytical skills”]. For instance, in [mention a specific project, course, or task], they [describe what the applicant did, highlighting their responsibilities, achievements, and the skills they demonstrated]. This experience showcased not only [Applicant’s Name]’s solid grasp of [mention the relevant subject or field] but also their capacity for [mention important qualities, e.g., “innovative problem-solving and dedication to excellence”].

Beyond [his/her/their] academic prowess, [Applicant’s Name] exhibits qualities that I believe will make [him/her/them] a valuable contributor to [University Name]’s academic community. [He/She/They] is [mention personal qualities, e.g., “a natural leader, highly motivated, and possesses an unwavering commitment to personal and professional development”]. [Provide an example that illustrates these qualities, if possible].

[Applicant’s Name]’s passion for [mention the field or subject] is evident in [his/her/their] [mention any relevant projects, research, or interests]. [He/She/They] has a clear vision for how [he/she/they] plans to use the education and experiences gained from your program to [mention the applicant’s goals or potential contributions to the field].

In conclusion, I have no doubt that [Applicant’s Name] will excel in your graduate program and contribute significantly to your academic community. [His/Her/Their] dedication, intelligence, and work ethic set [him/her/them] apart as an outstanding candidate. I strongly endorse [his/her/their] application and look forward to [his/her/their] continued achievements, which I am confident [he/she/they] will find at [University Name].

Please feel free to contact me at [Your Phone Number] or via email at [Your Email Address] should you require any further information or have any questions regarding [Applicant’s Name]’s application.

Letter of Recommendation for Graduate School (Sample Letters)

Dear Members of the Admissions Committee,

I am writing with great enthusiasm to recommend Emily Chen for admission into the Master’s Program in Communication at Prestige University. As Emily’s professor in several advanced communications courses and her academic advisor at City University, I have witnessed her profound commitment to her studies, her exceptional research skills, and her ability to communicate complex ideas with clarity and creativity.

Emily has consistently demonstrated her passion for communications, particularly in digital media and public relations , through her outstanding academic performance and involvement in extracurricular activities. One of her most notable achievements was her capstone project, which focused on the impact of social media on brand reputation. Her research was not only rigorous but also innovative, incorporating a comprehensive analysis of social media trends and their implications for public relations strategies. This project underscored her ability to apply theoretical knowledge to practical challenges, a skill that will serve her well in graduate studies and beyond.

Beyond her academic prowess, Emily exhibits qualities that I believe are essential for success in the field of communication. She is a natural leader, as evidenced by her role as the president of our university’s Communications Club, where she spearheaded initiatives to enhance student engagement and professional development. Her leadership in organizing a successful panel discussion on the future of digital media brought together industry professionals, faculty, and students, facilitating a meaningful dialogue on a topic of great relevance.

Emily’s dedication to her personal and professional development is matched by her genuine desire to contribute to the broader community. She has volunteered her skills to several non-profit organizations, developing social media campaigns that have significantly increased their visibility and impact. Her ability to leverage digital platforms to foster community engagement is just one example of her strategic and empathetic approach to communication.

I have no doubt that Emily will bring the same level of excellence, dedication, and innovation to the Master’s Program in Communication at Prestige University. Her academic background, combined with her practical experience and personal qualities, make her an ideal candidate for your program. I am confident that she will not only benefit from but also contribute significantly to the academic community at Prestige University.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s application. I am eager to see the contributions she will undoubtedly make to the field of communication and am confident that she will excel in your graduate program.

Dr. Alicia Ramirez

Dear Admissions Committee,

I am writing to recommend Jordan Lee, a distinguished graduate of University City College, for admission to the Master’s Program in Sociology at Prestige University. As Jordan’s professor in several upper-level sociology courses and supervisor for their undergraduate thesis, I have had ample opportunity to observe their academic rigor, intellectual curiosity, and unwavering dedication to the field of sociology.

Jordan has consistently demonstrated exceptional analytical skills and a profound understanding of sociological theories and methodologies. Their coursework, particularly in areas of social stratification and race relations, has not only been exemplary in terms of academic rigor but also indicative of a deep engagement with the material and a genuine desire to contribute to our understanding of societal dynamics.

One of Jordan’s most notable accomplishments is their undergraduate thesis, titled “Digital Communities and Social Identity,” which explored the impact of online platforms on youth identity formation. This ambitious project showcased Jordan’s ability to conduct comprehensive research, apply complex theoretical frameworks, and communicate findings with clarity and insight. Their work has been recognized as a significant contribution to the department, exemplifying potential for further scholarly research in graduate studies.

Beyond their academic achievements, Jordan has actively contributed to the university community. They served as president of the Sociology Club, organizing events that bridged academic learning with practical social issues, thereby enhancing the intellectual life of the campus. Jordan’s leadership and initiative in these roles have been commendable, demonstrating their commitment to applying sociological insights to effect positive change.

Jordan’s passion for sociology is matched by their compassion and empathy towards others. They possess a unique ability to understand diverse perspectives, making them not only an outstanding student but also a valued member of any academic community. Their ethical approach to research and dedication to social justice are qualities that I believe will serve them well in graduate studies and beyond.

I have no doubt that Jordan will excel in the Master’s Program in Sociology at Prestige University. Their intellectual curiosity, combined with a solid foundation in sociological research and theory, makes them an ideal candidate for your program. I strongly endorse their application and am confident that Jordan will make significant contributions to the field of sociology.

Please do not hesitate to contact me if you require any further information or insights regarding Jordan’s qualifications and character.

Dr. Emily Thompson

Associate Professor of Sociology

University City College

Key Takeaways

The sample recommendation letters provide thorough endorsements of the candidates’ academic achievements, personal qualities, and potential contributions to their respective fields. Both letters are effective for several reasons:

Strong Academic Endorsement: Both letters provide a comprehensive overview of the candidate’s academic achievements, highlighting their exceptional performance in relevant courses, research projects , and extracurricular activities. This demonstrates the candidates’ academic aptitude and dedication to their field of study.

Specific Examples: Each letter includes specific examples of the candidate’s accomplishments and contributions, such as capstone projects, thesis titles, and leadership roles. These concrete examples provide evidence of the candidates’ skills, knowledge, and potential for success in graduate studies.

Personal Qualities: The letters also touch upon the candidates’ personal qualities and character traits, such as leadership, empathy, and dedication to social justice. This holistic view of the candidates helps the admissions committee assess their suitability for the program and their potential to contribute positively to the academic community.

Professional Tone: Both letters maintain a professional tone throughout, with clear and concise language used to convey the writer’s endorsement of the candidate. This professionalism enhances the credibility of the recommendations and reflects positively on the candidates.

Endorsement of Fit: Each letter explicitly states the writer’s confidence in the candidate’s suitability for the Master’s Program at Prestige University, emphasizing their academic background, personal qualities, and potential for further scholarly research. This endorsement of fit strengthens the candidates’ applications and aligns with the admissions committee’s criteria for selection.

Overall, these recommendation letters effectively advocate for the candidates’ admission to the Master’s Program at Prestige University by providing a thorough and compelling endorsement of their academic achievements, personal qualities, and potential for success in graduate studies.

Tips for Getting an Impressive Recommendation Letter

To get a strong and positive letter from your selected recommenders, consider the following useful tips:

Give your recommender ample time to write the letter

If you ask your college professor to write you this letter right away, they may be unwilling to accept the offer, or they most likely will provide a recommendation that does not strongly endorse your candidacy, which is worse than no recommendation at all. As such, a few weeks’ notice before the application deadline date is considered sufficient to write a detailed, impactful letter.

Choose the best from all your recommenders

When asking for it from someone, you must choose the right person. Someone who knows you well enough to vouch for your candidacy can be persuasive enough to encourage the admissions board to offer you an opportunity at their school.

You will also want to consider someone who can speak to your specific strengths and describe how these strengths will serve you well in the graduate program, rather than a recommender who will simply write a letter that states specific skills with no supporting evidence. Admissions committees want to know how you would benefit their program, so you want reference letters that will help bring that to life.

Shape your letter

Most recommenders tend to create generic letters for all the students, and then customize them before submitting them to the graduate faculty program. Such letters usually don’t help the student stand out from the competition. You can avoid this by providing your recommender with all the necessary information to craft a strong letter and asking them to emphasize certain things in the letter

Specific skills, relevant accomplishments, or unique circumstances you overcame to succeed as an undergraduate.

Waive your right to review the letter

These letters are supposed to be sent to the admission board without the student reviewing them. While it might be tempting to want to know what your recommender wrote about you, it is essential to waive your right to review the letter to encourage the recommender to provide a more candid document. Besides, the admissions board will know your writers felt free to objectively assess your academics, making the letter more impactful.

Be organized

For your recommender to provide the most comprehensive letter, you need to provide them with as much information on the qualifications that make you suitable for the program as is necessary. You can provide them with your application documents, such as your resume, academic transcripts, your achievements, research experience, internships, experiences you’ve shared with them, and academic and career goals, as well as all the information that the recommender may need to plan the writing promptly and target the letter as much as possible. You also need to foster relationships with potential referees and request recommendations early enough to avoid last-minute rushes and unwillingness from potential recommenders.

Thank your recommender

Regardless of the result of your application to a graduate school, you should always inform your recommenders of the outcome. A well-written thank-you letter, email, or card, expressing your gratitude for the recommender’s help is considered appropriate. This is important as it encourages the professor to provide you with future reference letters when the need arises.

Frequently Asked Questions

Generally, these letters should be written by someone who knows you well academically. Faculty members, research supervisors, and undergraduate academic advisors are often the most qualified to provide such letters. However, other professionals, such as an employer who has known and supervised you for at least six months and above, can also provide a strong letter. However, the employer must have specialized in a program related to the course you are applying for or work in a field related to the course you want to pursue.

It should always be written in more than two paragraphs. Anything less than two shows that you have no clue what the person’s academic performance is overall and that you don’t know much about them. Although you don’t want to write less than two paragraphs, you should also avoid writing more than one page because you want to keep it on point and be focused on only a few key points.

In it, you essentially include a comprehensive summary of the individual’s achievements and academic performance. The only difference in writing this letter is that this particular letter is only well written by a professor at a college or university.

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Grad School Letter of Recommendation Example

With tips on who, how & when to ask for a grad school letter of recommendation..

Looking at a grad school letter of recommendation example or two can be very useful when preparing your graduate school application. Whether you've been asked to  write your own letter of recommendation  or you're still trying to figure out how to ask for a recommendation, examples will give you a better idea of what your letter needs to include, how it should be formatted, and who it should come from. In this blog, we share a grad school letter of recommendation example, and we also provide some tips to help you get the best letter of recommendation possible from your chosen writers.

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Article Contents 7 min read

What is a graduate school letter of recommendation.

If you have decided to go to graduate school, then you need to know that your grad school letter of recommendation is one of the most important application components you will submit. It is an objective evaluation of your suitability for graduate school in the form of a letter written by a third party who has either worked with you, taught you, or supervised you in the past. 

These recommendation letters are extremely important because they allow the grad school admissions board to learn more about you directly from one of their peers, a professor, or from a different respected professional. This professional's assessment of your skills and abilities helps the board determine whether you have what it takes to excel in their program and why your strengths and background make you the perfect fit for their school.  

Some grad school programs give students the option of submitting letters of recommendation instead of making it a required part of the admissions process. If your chosen school happens to be one of them, we recommend that you still submit at least two letters of recommendation, as they will add valuable information to your overall application. 

Before we look at the typical format of a grad school letter of recommendation, you should remember that some schools provide specific instructions for the letters of recommendation. Always verify the admission requirements of the program you are applying to. If there are any instructions for the recommendations, it is imperative that you share them with your chosen writers so that they can write the letter according to the school's specifications. 

That said, unless otherwise stated by the school, your grad school letter of recommendation should be a one-page document, neatly organized into four to six paraphs. We recommend that it be written in a classic font that is easy to read, like Ariel or Times New Roman, in 10 to 12 points.

Wondering how to get into grad school?

Keep in mind that your grad school letter of recommendation is a formal academic document. So it is best to keep the structure simple and easy to follow. We recommend the following:

The closing statement is just almost as important as the opening one. It needs to be strong, and it should include the recommender vouching for your application once again, followed by a standard closing phrase and the writer's name and signature. ","label":"Closing","title":"Closing"}]" code="tab1" template="BlogArticle">

To Whom it may concern, 

It is with great pleasure that I write this letter recommending Aisha Diallo for your Applied Social Psychology master's program. I am an associate professor at [Name of University], and I have known Aisha for approximately three years. I first met her when she was a student in my Theories of Psychology class during her freshman year. I was so impressed with her that when she applied for a research assistant position in our department a few months later, I was compelled to give her the role. 

As a student, Aisha is passionate and committed to her studies. When she first started in my class, she struggled with some of the material, and I was pleasantly surprised to learn that she enrolled in a tutoring class only a few weeks into the semester. Most students do not take that kind of initiative during their first year in college, so her actions told me that she was committed to doing well in my class and her studies in general. 

Additionally, her passion for psychology is undeniable. During class discussions, she frequently asked questions and made intelligent contributions, which I thoroughly enjoyed. As a research assistant, she continues to do the same - asking about different procedures, doing her own research about some of the concepts discussed in the lab, and going the extra mile to ensure every task she is given is meticulously completed. 

Despite being involved in several extracurricular activities while maintaining an impressive GPA, she showed up early for every shift, delivered every assignment on time, and on several occasions, she stayed after hours to help her colleagues take care of other administrative tasks like writing emails to follow up with the participants of our study or updating the bulletin boards around our office to make sure all of the posters and infographics are up to date. 

Over the past three years, I have gotten to know Aisha as a student, an employee, and a person. I can confidently say that her passion for the field of psychology, hardworking nature, and strong desire to learn will make her a great addition to any program. 

I hope you will strongly consider accepting her to your program, and I remain available if you have any questions about her candidacy.

Joshua Smith, PhD 

Ask the right recommenders

If you want to secure a strong letter of recommendation, you need to select your recommenders carefully. Most graduate school programs ask for at least three letters of recommendation, and typically at least one of them needs to be written by a professor or instructor from your undergraduate program. However, picking the right referee is not as simple as choosing someone with the right professional title. 

We recommend that you ask yourself the following questions for the recommenders that you are considering asking for a letter: 

You should try as much as possible to select writers who are connected to your chosen field of study as they can speak to the specific qualities that you need to succeed in your program. For example, if you're hoping to get into the  Wharton school of business  to pursue their MBA\/MA in international studies, getting a grad school letter of recommendation from a business or a political studies professor would be a good idea. "}]">

Ask early and courteously

Many students are unsure when or how to ask for grad school letters of recommendation. When applying to college, the timeline is more straightforward, so students have a pretty good idea of when and how to ask for  college recommendation letters.   For graduate school, you must remember that the manner in which you ask for a letter of recommendation will directly impact the quality of the letter that you receive if you even receive one at all.

It is your responsibility to make sure that your chosen writers have all the information they need to write and submit a strong grad school letter of recommendation. We suggest putting together an information packet that you can give to your chosen writers to make sure that they are prepared. Make sure that this includes your contact information so that they can reach out if they need additional information. 

Your information packet should include the following items:

• An updated copy of your  CV for graduate school 
• A copy of your admissions essays (e.g., statement of purpose, personal statement,  statement of intent , etc.)
• A list of the graduate schools you are applying to 
• An autobiographical document detailing your relevant extracurricular experiences and a rough outline of your career goals.
• A short list of specific accomplishments, experiences, and anecdotes from your time with them that they can include in the letter. 
• Any specific formatting and submission instructions provided by the graduate schools you are applying to. 
• The deadline to submit their letter
• Your contact information 

Your grad school letter of recommendation is one of the most important application components that you will submit because it tells the admission committee how other professionals view you and what they think of your abilities. So, you must secure quality letters of recommendation if you want to improve your chances of getting into graduate school.

That will depend on your chosen program. Typically, graduate programs ask for two or three letters, but that varies greatly from one school to another, so always verify the requirements of the school you are interested in.

It should be a one-page letter unless your chosen school requests something different.

It would be best if they didn't. You want your recommendation letter to come from an objective source that has worked with you or evaluated your work over a long period of time. Friends and family members usually don't fall in that category, so the admission board will think that they are biased.

Some graduate school programs will give you specific instructions for recommendation letters, so always verify those first. You should get a recommendation from individuals who know you well and worked with you long enough to talk about your skills and abilities using specific examples.

It would be best if you asked as early as possible. We recommend that it be at least six to eight weeks before the letter is due so that your chosen writer has enough time to write a strong letter.

Whenever possible, you should ask for a recommendation letter in person. However, if meeting face to face is not an option, you can craft a professional email and send it to your chosen writers.

You should provide them with as much information about your grad school candidacy as possible. You can share a copy of your personal statement, grad school CV, and your transcripts, for example. Make sure they also have your contact information in case they need additional details.

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How to Ask a Professor for a Letter of Recommendation (With Samples!)

Not sure how to ask a professor for a letter of recommendation? It might seem intimidating at first, but with the right approach, it doesn’t have to be. Providing all the necessary details—such as your resume , the deadline, and information about the role—ensures that your professor has everything they need to write a strong, personalized recommendation.

Whether you're applying for a job , graduate program, or scholarship, securing a thoughtful and detailed letter can give you a competitive edge. By clearly explaining your goals and why you’re asking this person in particular, you show respect for their time and expertise, making the process smoother for both of you.

This article will guide you through the process of asking a professor for a reference letter, and offer tips and advice to help secure a recommendation that highlights your strengths and potential.

Don't stop looking just yet—check out these amazing opportunities on The Muse and keep your options open »

What is a letter of recommendation?

A letter of recommendation is a document written by someone, like a professor, who knows you well and can speak about your skills , character, and achievements. It's often required when applying for jobs, internships, scholarships, or further education.

This letter offers decision-makers a third-party perspective on why you’re a strong candidate for the opportunity, enhancing your application.

“At the graduate level, many applicants are highly qualified with similar resumes,” says Jordan Dotson, founder of WriteIvy.com , an admissions counseling business that helps students worldwide apply to graduate school and launch their careers. “What sets candidates apart is their ability to communicate meaningful goals and the strength of their recommendation letters, which reflect their readiness for graduate-level work.”

These letters are a strong signal to universities that a student is a worthwhile investment of their time and resources.

When you might need to ask a professor for a letter of recommendation

There are several situations where asking a professor for a letter of recommendation can be valuable. Here are some common scenarios where you might need or want to ask a professor for a letter of recommendation:

• Graduate school applications : Most graduate programs require at least one letter of recommendation to assess your academic potential and dedication to the field.
• Job applications : If you're applying for jobs, especially in academia or research, a professor's letter can highlight your knowledge and work ethic.
• Internships and research positions : Professors can vouch for your skills and readiness for hands-on learning, making their recommendations critical for landing competitive internships .
• Scholarship or fellowship applications : Many scholarships or fellowships require letters to demonstrate your academic achievements and potential for future success.
• Study-abroad programs : When applying to study abroad, a letter from a professor can show your readiness for international academic experiences.

How to ask a professor for a letter of recommendation

When it’s time to ask a professor for a letter of recommendation, your request should be respectful, clear, and timely. Professors are often busy, so giving them all the necessary information and ample time to write the letter will make the process easier for both of you. Here are some tips on how to approach this:

1. Choose the right professor

It’s important to choose a professor who knows you well and has had direct experience with your work.

How well do you have to know a professor to ask for a letter of recommendation? Ideally, this would be someone with whom you've taken multiple classes or collaborated on research.

Professors who are familiar with your academic performance and personal growth can offer deeper insights into your work ethic and skills, making their recommendations far more impactful.

2. Ask in person (if possible)

According to Dotson, requesting in person is much more effective than via email, as it creates a more personal connection. However, if an in-person request isn’t possible, keep your email concise. “No more than four to five sentences,” Dotson says.

3. Ask early

Professors juggle many responsibilities, from teaching to research and administrative tasks, so asking for a recommendation letter well in advance is key. “The best time is usually two to three weeks into the semester when professors are still organizing their workload,” Dotson says. By giving them ample time, you allow for a thoughtful, personalized letter, avoiding the risk of a rushed, generic recommendation.

4. Be clear and provide all necessary information

When requesting a letter, clarity is key. Be specific about why you need the recommendation, what it's for, and provide all relevant materials such as your resume, transcript, and any deadlines.

Mention any specific achievements or qualities you would like the professor to highlight in the letter, whether it's your leadership in class, a particular project, or your research skills. This makes it easier for the professor to tailor their letter to your needs.

5. Follow up politely

If the deadline is approaching and you haven't received confirmation or the letter itself, it's appropriate to send a polite follow-up. This reminder should be respectful, acknowledging that the professor may be busy, but reiterating the upcoming deadline. A gentle nudge, along with your heartfelt appreciation, can help keep your request top of mind without coming across as intrusive.

6. Write a strong email subject line

When making your request via email, crafting an appropriate subject line will make your message stand out. “So, how do I title an email asking for a letter of recommendation?” you might ask. Consider something simple yet direct, for example:

• Request for Letter of Recommendation
• Seeking a Letter of Recommendation for [Program Name]
• Request for Letter of Recommendation for Scholarship Application
• Request for Letter of Recommendation for Graduate School Application
• Seeking a Letter of Recommendation for Law School Application
• Request for Letter of Recommendation for Job Application

How to ask a reference letter from professor: Examples of what to say

There are various situations where you might need to request a letter of recommendation, and tailoring your approach to each can make a significant difference. Below are examples for different scenarios, with details on how to phrase your request effectively while using specific keywords.

Example #1:

Sample request for letter of recommendation from professor for scholarship.

When asking for a letter to support your scholarship application, emphasize the importance of the scholarship and how the professor's insight could boost your chances. Be clear about the program and provide all necessary details.

Email subject : Request for Letter of Recommendation for [Job/Scholarship/Graduate Program] Application“

Dear Professor [Last Name], I hope you’re doing well. I am applying for the [Scholarship Name], and I believe your recommendation would greatly strengthen my application. Could you kindly write a letter highlighting my academic performance and dedication to [specific field or project]? I’ve attached my resume and a brief overview of the scholarship for your reference. The deadline is [date], and I can provide any further information you may need. Thank you so much for your consideration. Sincerely, [Your Name]”

Example #2:

How to ask a professor for a letter of recommendation after graduation.

If you've already graduated, it’s important to remind the professor of your past academic interactions and the value their recommendation would add to your current application.

Email subject: Request for Letter of Recommendation for [Job/Scholarship/Graduate Program] Application

“Dear Professor [Last Name], I hope you’re doing well. I was in your [Course Name] class and have since graduated from [University]. I am now applying for [job/scholarship/graduate program] and would be honored if you could write a recommendation letter for me. Your insights from my time in your class and on [specific project or research] would be invaluable to my application. The deadline for submission is [date], and I’ve attached my resume and application details for your reference. Thank you for your time and support. Best regards, [Your Name]”

Example #3:

How to ask a professor for a letter of recommendation for law school.

When asking for a law school recommendation, mention how the professor’s knowledge of your analytical and research skills could enhance your application.

Email subject: Request for Letter of Recommendation for Law School Application

“Dear Professor [Last Name], I hope you’re doing well. I am preparing my application for law school and would greatly appreciate your recommendation. Your class in [relevant subject] significantly shaped my analytical skills, and I believe your perspective would provide the admissions committee with valuable insight into my abilities. I’ve attached my resume and further details about the program. The deadline for submission is [date], please let me know if you need any additional information. Thank you for considering my request. Best regards, [Your Name]”

Is two weeks enough time to ask for a letter of recommendation?

While experts recommend requesting a letter of recommendation two months in advance, asking one month before the deadline is a more practical minimum. If you're down to just two weeks, it might still be possible, especially if the professor knows you well. However, this could add extra pressure, so be sure to provide all necessary materials along with the request, such as your resume and application details. Be clear, organized, and express gratitude for their time and effort.

How to ask a professor for a letter of recommendation in person?

When asking in person, choose an appropriate time, like after class or during office hours, when the professor isn’t busy. Start by explaining your application and why you’re asking them specifically, highlighting the impact they’ve had on your academic journey. Be respectful and clear about the deadline, and offer to provide supporting materials like your resume or relevant achievements. Don’t forget to thank them for considering your request, and follow up with an email to confirm the details.

What should I do if a professor declines my request for a letter of recommendation?

If a professor declines your request, don’t take it personally. Dotson emphasizes that it’s better to receive a decline than a lukewarm recommendation. “A neutral letter doesn’t help you in any way,” he says. “If a professor agrees out of politeness but can’t genuinely praise your work, it can actually harm your chances.” In this case, it’s best to thank them for their honesty and move on to another professor who knows you well and can enthusiastically support your application.