sample application letter for school transfer certificate

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Application For Transfer Certificate (TC)

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

An application letter for a transfer certificate is written when a student needs to be released from one school to another. It is a formality that a student must go through when transferring from one institution or school to another.

Such a letter is written by a student who wills to change schools. It can also be written by a parent who wants to transfer a child to a different school. This letter is addressed to the higher authority in a learning institution.

A transfer certificate is a formal document to officially release a student from one school to another. An application letter for a transfer certificate formally informs the relevant authority that you are unable to continue with studies in the current school. It is used for documentation purposes to identify students who have transferred to other schools. This letter can also be used as an identification document to show the authorities of the new school.

Tips for writing an application letter for transfer certificate

Mention precisely why you wish to transfer
Request a transfer certificate specifically
Appreciate the relevant authority for the time you have been in the school
Mention the date of your last day in the school
Use polite and professional language
Keep the letter formal and concise
Address the letter to the relevant authority

Application For Transfer Certificate Templates

It is important to inform your current school of your plan to transfer in writing. Here is an application letter for transfer certificate template and sample letters that you can tailor to your needs.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ a ____________ year part time student in the school of ____________. I hereby write to kindly notify you that I will be transferring to a new school. Thank you for the support you have showed me in my academic as well as in person.

I am a part time student at your school ____________ and work as ____________ in ____________ company. My company has issued me with a transfer to ____________ (location) which is far from the school hence I am unable to continue with my studies in this institution.

My last day in class will be ____________. I have returned all the materials I had borrowed from the library as required. I wish to request for a transfer certificate so that I can proceed with the admission process in another institution. Please do so at your earliest so that I can organize my travel plans.

In the circumstances stated above, I hope that you will do the needful and grant me a transfer certificate.

Thank you for your consideration.

Yours sincerely,

(__________________)

_________ _________ _________.

Date: ___________. (Date on which letter is written)

Subject: ___________. (the Main purpose of writing the letter)

Dear Sir/ Madam,

I am writing with the intent of applying for the transfer certificate from the ________ (mention your current board) to the ______ (mention the board to which you would like to transfer). I am ________________ (mention the reason why need the transfer certificate in detail) and therefore I need a certificate of transfer from the school. All the associated papers and the copies of the originals have been attached to this letter. I, therefore, urge you to consider my application and grant me the transfer certificate

I’m sorry for any inconvenience caused.

Thanking you, Yours respectfully, ______________ (Name of the student)

______________ (Roll Number)

______________ (Class)

Application For Transfer Certificate Samples

A certificate of transfer shows that you have formally transferred from an institution. Check out a good sample of an application letter for a transfer certificate that you can use to write a professional letter.

Nicholas Tate,

68 Atlantic Dr.

Bay City, MI 48706

United States

Date:____________ (Date on which letter is written)

Milton Barnes,

Rockfield College

8522 Saxton St.

Lansing, MI 48910

Sub; Application for a transfer certificate

Dear Mr. Barnes,

I wish to bring to your kind attention that I will be transferring to a new school next semester. I am a second-year student in the school of Chemical Engineering. I extend my appreciation for the academic and personal support that you have given me since I joined this institution. Additionally, I am thankful to all the faculty staff members for their support.

My father who is a military official has been transferred to China. My family has also relocated and I wish to go with them. I have had a good time at this school and I am disappointed that I have to move. Kindly issue me with a transfer certificate to ease my admission in a college in China. My last day in school will be 30 th June 2020 after completing the end of semester exams.

Kindly consider my application and do the needful at your earliest.

Yours Truly,

Nicholas Tate

Anuj Khatri.

Date: July 14, 2005

To The Principal,

Kendriya Vidyalaya,

Park Road, Kolkata.

Subject: Application for board transfer certificate.

I am writing with the intent of applying for the transfer certificate from the SSC state-run board to the CBSE board, which is the approved syllabus for schools in Delhi. As I have mentioned in my application for leave filed earlier, I will be shifting to Delhi permanently with my family in a short while. I need my transfer certificate as it is essential for me to gain admission into an excellent institution in Delhi.

All the related documents and the copies of the originals have been attached to the back of this letter. I, therefore, urge you to consider my application and grant me the transfer letter.

Thanking you,

Yours respectfully,

Anuj Khatri

Roll: PB2950

Class: IX ‘B’

Application For Transfer Certificate Email Formats

Are you wondering how you will request for a certificate of transfer from the relevant authority? Have a look at our free application letter for transfer certificate in an email format that will guide you through.

Dear Mrs. Buck,

My name is Markus Avila father to Bertha Mcintosh a grade five student in your school St. Paul. I wish to request you to please grant my daughter a transfer certificate. Your esteemed school has given my daughter an opportunity to improve in her academics as well as in extra-curricular activities. Her teachers have also been very supportive and I am extremely grateful.

We have bought a house on the outskirts of Miami which is 50 km away from the school. Due to this travel distance and the inaccessibility of the school bus to the area, I wish to transfer my daughter to another school closer to our home. She is very young hence unable to schedule herself and commuting properly.

Her last day will be 5 th March 2020 when the school closes for the holidays. I have made arrangements with her teacher to return all the items she had borrowed by this date. Kindly grant her a transfer certificate to enable her to be admitted to the new school.

I will highly appreciate your support and prompt response in this matter.

Best wishes,

Markus Avila

Dear Ms/Mr. ____________,

With due respect, I wish to inform you that I may not be able to continue with my current course at the college. Of late, I discovered that my interest lies in the field of journalism than in engineering. I was not able to cope up with demands of the engineering, and it lies in my best interest to pursue in the area of which I am more interested rather than put the half-hearted effort in engineering.

In this regard, I will request you to issue me a transfer certificate and return my documents submitted to the college. I have got admission in a premier institute of journalism where I need to submit my papers and the transfer certificate. So it’s my humble request to kindly provide me with receipts and materials as soon as possible.

Yours faithfully, ____________ (Name of the student) ____________ (Roll Number) ____________ (Department)

When you are planning to transfer to a different school, it is important to inform the relevant authorities in your current school. This should be done in writing through an application for a transfer certificate stating the reason for the transfer, your last day in the school, and express appreciation for the time you have studied there. The content of the letter should be formal and the language professional.

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Application for TC by Parents │Format and Sample Letters for You

Was your parent recently transferred to another city? Do you have to shift schools? Here is how you can write a letter requesting for a Transfer Certificate. This article will help you with the format letter of the application for TC by parents, and you can go through the sample letters to have a clear idea.

Writing a request letter for transfer certificate from school – format and points to remember, sample application letter for transfer certificate from school – due to relocation, application for tc by parents for changing school – due to job transfer, how to write a tc letter for school after 10th grade, frequently asked questions on request letter for transfer certificate from school.

As students, all of us would have practised a lot of letter writing and we sure would have written letters to the principal multiple times. Apology letters , letters requesting for OD, attendance, permission letters , etc., are some of the letters we would have definitely written at least once during our time as a student. Like all these letters, a request letter for a Transfer Certificate from school is also written in the format of a formal letter .

A Transfer Certificate is an official document that certifies that the particular student who has been issued the Transfer Certificate is no longer a student of that institution and that the student is free to enrol in any other institution of their choice. When you write a request letter for a Transfer Certificate from school, make sure you mention the name of the student and all information, including the class and roll number of the student. Clearly state the reasons for which you are requesting for a Transfer Certificate.

Sample Application for TC by Parents Format for School Students

Here are some letter samples that you can refer to when you have to write an application for taking TC from school.

5/98, Srinivasa Nagar 2 nd Street

Anna Nagar West

Chennai – 600026

The Principal

Carmel Garden Matriculation Higher Secondary School

Race Course Road

Chennai – 600014

Subject: Request for a Transfer Certificate

Respected Sir,

I am Senthil Kumaran, father of Aaryan Senthil, a student of Class VII B in this school. I would like to inform you that we are relocating to Bangalore and so Aaryan has to shift schools. It has been difficult to get an admission as it is almost the end of this academic year. He has been shortlisted for admission, and it would be highly appreciated if you could issue a Transfer Certificate as soon as possible.

I would like to let you know that all his fees have been paid, and there are no pending dues. I request you to kindly consider my request and do the needful.

Thanking you.

Yours sincerely,

Signature of the student

SENTHIL KUMARAN

Father of Aaryan Senthil

Class VII B

Roll No. 02

Flat No. 113, Green Villa Apartments

HSR Layout Phase II

Bangalore – 560012

December 20, 2021

Vidya Soudha Matriculation Higher Secondary School

1st Main Road, near Basaveshwara Bus Station,

1st Stage, Phase -1, Peenya

Bangalore – 560058

Subject: Application for Transfer Certificate

Dear Ma’am,

I am Ananth Kumar, the father of Vishnu A. He is a student of Class V C in your reputed institution. I am writing this letter to request you to issue a Transfer Certificate for my son.

I am a Government Servant, and transfers are a part of my professional life. I have now been transferred to the New Delhi office and have been asked to join by the 1 st of January, 2022. I have decided to take my family along with me as it would be a long term service in New Delhi. I have already sent in applications to schools in New Delhi. We will be leaving Bangalore by the 27 th of December, 2021. So, I request you to kindly do the needful and issue the Transfer Certificate at the earliest.

Please feel free to contact me if there are any pending payment dues. I have attached a copy of my son’s school ID card for your reference.

Thank you very much

Signature of the parent

ANANTH KUMAR N

Father of Vishnu A

Roll No. 35

Contact information

Phone: 99999

Email : [email protected]

Attached Documents:

Copy of School ID card

71/129, Friendship Lane

Amala Nagar

Thrissur – 680545

April 15, 2022

The Headmistress

St. Thomas Thope Matriculation Higher Secondary School

Mannunni Road P. O

East Fort, Nellikunnu

Thrissur – 680006

Subject: Request for Transfer Certificate

My son, Aaron Joseph has completed his 10th Standard Public Examination from your prestigious institution. I would like to inform you that he has secured admission for 11th grade in Devamatha CMI Public School, Thrissur. He has been asked to submit all the documents by the 25 th of April, 2022. A member from the school office had informed us that the Transfer Certificates for his batch would be issued only after April 30 th . I would be very grateful if you could issue him a Transfer Certificate on or before the 22 nd of April, 2022.

Thank you in advance.

JOSEPH AJIT

Father of Aaron Joseph

Roll No. 05

What is a Transfer Certificate?

A Transfer Certificate is an official document that the student is provided with when they leave school or college to enrol in other schools or colleges for various reasons like family relocation, transfer, etc.

What is the purpose of a Transfer Certificate?

The purpose of a Transfer Certificate is to certify that the particular student is no longer an enrolled student of the current school or college, thereby allowing the student to join any other school or college of their choice.

How should I write a letter to request for a Transfer Certificate from School?

The letter should be written like a formal letter. The language used should be polite and professional. The details of the student – class, section and roll number should be mentioned so that it makes it easier for the school authorities to look into the records of the student. Ensure that you have paid all the fees and pending dues and also provide your contact information. Give the reason you are requesting for a Transfer Certificate clearly. Close the letter by thanking them and mentioning when you would like to collect the Transfer Certificate.

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Application for TC (Transfer Certificate): 10+ Samples

Do you need your transfer certificate from your school/college/institute because you have to change your school? If yes, and you are facing a problem that you have to write an application letter requesting a transfer certificate from the principal and you don’t even know how to write an application for requesting TC and also don’t know the format.

So let me tell you that you are in the right place because in this post I have provided more than 10+ Transfer Certificate Application Samples along with a formal application format.

If you are shifting from one school to another, then the transfer certificate plays the role of an essential certificate because you can go from one school to another only with the help of a transfer certificate, if you do not have a transfer certificate then you cannot take admission in another school.

You read all the sample applications given below thoroughly and you can copy the sample which you like for writing your application. Otherwise, you can read the samples and take some ideas and write according to your own.

1. Application for TC from School

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Application for the request for a transfer certificate should be written in a formal manner to the headmaster. This is a formal type of letter which should be written in 200 words. I have explained the entire application letter in small steps for you to understand easily. The steps are as follows:

Step 1:- Start with “To, The Principal/Headmaster”.
Step 2:- Write the name of your school/college/institute.
Step 3:- Write the address of your school/college/institute.
Step 4:- Write the date after leaving one line.
Step 5:- Write the subject after leaving one line.
Step 6:- Begin your application by honouring your principal/headmaster.
Step 7:- Write your complete application letter in which you have to give the reason for seeking TC.
Step 8:- Finally thank your Principal and mention your details.

TC Application Format

To, The Principal/Headmaster, “Name of your School/College”, “Address of your School/College”.

Date:- Date/Month/Year

Subject:- _____________________________.

Respected Sir/Madam, _____________________________________________________________________________________________________________________________________________________________.

____________________________________________________.

Thanking You, Yours ________ Signature Name Class Section Roll No

To, The Principal/Headmaster, “Name of your School/College/Institute”, “Address of your School/College/Institute”.

Subject:- Application for taking TC from school.

Respected Sir/Madam, I would like to inform you that I am “mentioning your name” and I am a student of your school. I have completed the 7th standard at your school and now I want to change my school from “current school name” to “new school name” because of some personal reasons. I have paid all the due school fees and now there is no due on me. Therefore, kindly I request you please issue my transfer certificate as soon as possible because you know that the TC is required to be admitted to a new school.

I hope you accept my application letter and try to generate my transfer certificate.

Thanking You, Yours Sincerely Signature Name Class Section Roll No

Subject:- Application for TC by parents for changing school in English.

Respected Sir/Madam, My self Mukesh father of Rahul studying in your school in class 6B. I want to tell you that we are shifting our home from Kolkata to Delhi because my jobs have been transferred to Delhi and I want to join soon my job in Delhi. Due to this reason, Rohit will have to leave this school. I have paid Rohit’s fee for the entire month till now.

Therefore, please give me the TC and other documents of Rohit as soon as possible. Rohit will need this in Delhi for admission to a new school. I hope you can do this.

Thanking You, Yours Truly Signature Son Name Class Section Roll No

Subject:- Request application for TC.

Respected Sir/Madam, I will not be able to study in your school due to my father being fired from jobs in lockdown and now my father doesn’t have enough money to afford my school fees. There are 3 more members in my house whose entire expenses are handled by the father. Because of all this, I have to leave your school. My session also ended last month.

Therefore, please issue my transfer certificate to me. So if I want to take admission somewhere in the future, then there will be no problem.

Thanking You, Yours Faithfully Signature Name Class Section Roll No

Subject:- Application for issuing transfer certificate.

Respected Sir/Madam, My name is Ajay Kumar Bisht and I am a student in class 10A at your school. You must know that the 10th board exam is over and the result has also arrived. I have also given my exam and the result is also out. Therefore, I need my transfer certificate from your school because I want to do 10+2 from another school.

I hope you can issue my TC as soon as possible.

Thanking You, Regards Signature Name Class Section Roll No

Subject:- Application to principal for TC.

Respected Sir/Madam, I am Shardha, mother of Rohan, studying in class 6A in your school, and would like to state that we are moving to ________ in our village because ever since the death of Rohan’s father, our financial situation is not good and because of this, I am not even able to afford Rohan’s school fee. After much thought, I decided that we should go back to our village.

Therefore, just please provide the TC and other documents of my son. So that Rohan can take admission to any school in the village.

Subject:- Application for TC after 12th pass out.

Respected Sir/Madam, I would like to draw your kind attention to this that till now I have not received my transfer certificate from your school due to which I am not able to take admission in UG level courses. Moreover, the date for taking admission to colleges is also expiring. I have given the 12th board exam from your school this year.

Therefore, please try to understand my problem and provide me with my TC as soon as possible.

Thanking You, Yours Obediently Signature Name Class Section Roll No

Subject:- Application for TC to change school.

Respected Sir/Madam, This side Raghuram Sahu, father of Aarav Sahu, studying in your school in 5 standards. I was transferred to ________ just last week because of this we are shifting to _________. It will be very difficult for Aarav to attend school from our new address as the distance of the school from _________ is more than 50km. Therefore, now we have decided that Aarav will have to leave your school.

So, my sincerest request to you is please issue the transfer certificate for my child. It will be required at the time of admission into another school.

Subject:- Application for TC from college after completing graduation.

Respected Sir/Madam, I finished my graduate degree from your college this year. I was a student of B.Sc in your college. The purpose of writing this application to you is that I have not received my transfer certificate yet. I also talked to the teacher of the administrative department of the college, he said that I should write you an application.

Therefore, I urge you to please generate my transfer certificate because this document will be very useful in my future studies.

Subject:- An application for TC.

Respected Sir/Madam, I am a very honest and sincerest student of your college. I completed my Bachelor of Commerce degree this year from your college. Now I want to pursue a Master of Commerce degree from Shri Ram College of Commerce, New Delhi. I need a transfer certificate from your college because I cannot take admission without a transfer certificate.

Therefore, please generate my TC as soon as possible.

Thanking You, Yours Truly Signature Name Class Section Roll No

Subject:- Application for TC after 10th.

Respected Sir/Madam, I am Amar Rathod a student of your school and I have completed my 10 standards from your school this year. Now I want to do 10+2 that too from the arts stream because I am very much interested in humanities. I am sad that I have to do 10+2 from another school because your school does not have an arts stream.

Therefore, I need a transfer certificate because only with the help of a transfer certificate I can take admission to another school. I hope you can provide my TC.

Subject:- Transfer certificate application for school.

Respected Sir/Madam, Due to some reasons, we have to shift to Pune this month. Due to shifting to Pune, I will no longer be able to study at your school But I want to continue my studies. I will take admission to any school in Pune. But for admission, I need a transfer certificate. Therefore, please generate my TC as soon as possible. I hope you can understand my situation and do the needful.

School Transfer Certificate (TC) Application by Parents (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional school transfer certificate (tc) application by parents.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for School TC by Parents

First, find the sample template for school transfer certificate (tc) application by parents below.

To, The Principal, [School’s Name], [School’s Address], [City, State, Zip Code]

Subject: Request for School Transfer Certificate

Respected Sir/Madam,

I am [Your Name], the parent of [Child’s Name], who is studying in class [Child’s Current Class] in your esteemed school. This letter serves as an application to request a Transfer Certificate (TC) for my child.

Due to unforeseen circumstances, we are relocating to [New City or Town’s Name] by the end of [Month, Year]. Consequently, my child will be unable to continue his/her studies in your prestigious institution. We have made arrangements to admit [Child’s Name] to a new school in our new place of residence, and thus require the Transfer Certificate to facilitate this process.

I kindly request you to issue the Transfer Certificate, along with any other necessary documents related to [Child’s Name]’s academic progress at your school. We have always been proud to be part of the [School’s Name] family and are grateful for the quality education and nurturing environment provided to our child.

Please let us know of any formalities or fees that need to be taken care of for the issuance of the Transfer Certificate. We will ensure to complete them at the earliest. Also, if possible, we would appreciate it if you could expedite this process as it is crucial for my child’s seamless transition to the new school.

Thank you for your understanding and assistance in this matter.

Yours faithfully,

[Your Name] [Your Contact Information] [Your Address] [City, State, Zip Code]

Below I have listed 5 different sample applications for “school transfer certificate (tc) application by parents” that you will certainly find useful for specific scenarios:

School Transfer Certificate Application for Relocation Purposes by Parents

To, The Principal, [School Name], [School Address], [City], [Date]

Subject: Application for School Transfer Certificate due to Relocation

I am [Your Name], parent of [Child’s Name], studying in class [Class and Section] in your esteemed institution. I am writing this letter to request the issuance of a transfer certificate for my child due to our family’s relocation.

Due to an unavoidable change in my job, I have been transferred to [New City Name]. Consequently, our entire family must move to the new city to settle there. In light of this situation, I request you to kindly issue the transfer certificate for my child at the earliest possible date, as it will be required for seeking admission in a new school in the new city.

I am grateful to the entire school faculty for their dedicated efforts in providing an excellent educational environment for my child. We will always cherish the memories and values learned at this school.

Kindly consider my request and provide the transfer certificate at the earliest. I will clear any pending dues before collecting the certificate.

Thank you for your understanding.

Yours sincerely,

[Your Name] [Your Address] [City] [Contact Number]

Application for Transfer Certificate Due to a Change in Curriculum by Parents

Subject: Application for Transfer Certificate Due to Change in Curriculum by Parents

I, [Your Name], am writing this application to request a transfer certificate for my son/daughter, [Child’s Name], who is currently studying in Class [Class] Section [Section] of your esteemed school. Due to certain personal reasons, we have decided to change the curriculum for our child and have decided to enroll him/her in a different school that follows the desired curriculum.

Our decision stems from the belief that the new curriculum will be more suitable for our child’s future goals and aspirations. We are immensely grateful for the excellent academic foundation and moral values that your school has provided to our child during his/her time here.

I kindly request you to issue the transfer certificate at the earliest, as we need to complete the admission process at the new school as soon as possible. I understand that there may be formalities and fees associated with the issuance of the transfer certificate, and I am ready to complete them as required.

Thank you for your understanding and assistance in this matter. We will always cherish the memories and experiences that our family had at your esteemed institution.

[Your Name] [Your Address] [Contact Number] [Email ID]

Requesting a School Transfer Certificate Application for Health Reasons by Parents

Subject: Request for School Transfer Certificate due to Health Reasons

I, [Your Name], father/mother of [Student’s Name], who is currently studying in class [Class and Section] in your esteemed school, kindly request you to issue a transfer certificate for my child on account of health reasons.

Due to some unforeseen health complications, our family doctor has recommended us to change our current place of residence for the betterment of my child’s health condition. Consequently, we have decided to shift to a different city and hence, my child will not be able to continue their education at your esteemed institution.

I would like to express our sincere gratitude for the exceptional guidance and support provided by your school in nurturing my child’s academic growth so far. It is with a heavy heart that we have to make this decision and request your kind cooperation in this matter.

Kindly issue the transfer certificate for my child, [Student’s Name], at the earliest to facilitate a smooth transition to the new school. I have cleared all the outstanding fees and dues.

[Your Name] [Father/Mother of Student’s Name] [Address] [Contact Number]

Application for School Transfer Certificate Following Disciplinary Issues by Parents

To, The Principal, [Name of the School], [Address], [City, State, Pin Code]

Subject: Application for School Transfer Certificate following Disciplinary Issues by Parents

I, [Your Name], parent of [Student’s Name], who is currently studying in Class [Class and Section] at your esteemed school, am writing this application to request the issuance of a Transfer Certificate for my child.

My son/daughter has been facing disciplinary issues at school due to the interference of his/her parents. We deeply regret our behavior and the impact it has had on the school environment and our child’s education. We understand the importance of maintaining discipline, and we take full responsibility for our actions.

We have realized that our involvement has caused unnecessary disruptions, and it is in the best interest of our child and the school that we seek admission in another institution. Hence, I request you to kindly issue a Transfer Certificate for [Student’s Name] at the earliest, so that we can initiate the admission process in another school without any delay.

I appreciate your understanding and cooperation in this matter, and I assure you that we will not repeat such behavior in the future. Kindly consider our request and do the needful.

Thanking you.

[Your Name] [Contact Number] [Address] [Date]

School Transfer Certificate Application Due to Financial Constraints by Parents

Subject: Application for School Transfer Certificate Due to Financial Constraints

I, [Your Name], am the father/mother of [Student’s Name], a student of class [Class and Section] in your esteemed school. I am writing this application to inform you about the financial constraints our family is currently facing, and to request a transfer certificate for my child.

Due to the ongoing economic crisis, I have been facing severe financial difficulties, which have adversely affected our family’s income. As a result, we are unable to afford the school fees and other expenses associated with my child’s education at your esteemed institution. It is a tough decision for us, but we have decided to move our child to a more affordable school to continue their education.

In light of these circumstances, I humbly request you to kindly issue a transfer certificate for my child, [Student’s Name], so that we can complete the admission process in the new school without any delay. We will always be grateful for the quality education and nurturing environment provided by your esteemed school, which has played an essential role in my child’s growth and development.

I hope you will understand our situation and approve our request at the earliest. Your kind support in this matter would be highly appreciated.

Thanking you,

[Your Name] [Contact Number] [Address]

How to Write School Transfer Certificate (TC) Application by Parents

Some writing tips to help you craft a better application:

Begin with the subject line: Mention “Application for Transfer Certificate” or “Request for School Transfer Certificate” as the subject.
Address the principal: Start the application by addressing the principal of the school and use a formal salutation like “Respected Sir/Madam” or “Dear Principal.”
Introduce yourself: Briefly introduce yourself as the parent or guardian of the student and mention your child’s name, class, and section.
State the reason for transfer: Clearly state the reason for requesting the transfer certificate, such as relocation, better educational opportunities, or any other personal reasons.
Mention the last date of attendance: Provide the date on which your child will be attending the school for the last time.
Request for academic records: Along with the transfer certificate, request for your child’s academic records, report cards, and any other relevant documents to ensure a smooth transition to the new school.
Provide contact details: Include your contact information, such as phone number and email address, for any further communication or queries from the school.
Express gratitude: Thank the principal for their time and consideration in processing your request.
End with a closing statement: Close the application with an appropriate statement like “Yours sincerely” or “Yours faithfully” followed by your name and signature.
Proofread and edit: Double-check the application for any spelling or grammatical errors before submission to ensure a professional impression.

School Transfer Request Letter: Format & Sample Letters

Sometimes it is difficult for an individual whether he or she is a student or teacher to continue their education or teaching at a particular institution and they would need to move to a different school at a different location. They would need to write a school transfer request letter in order to inform about their situation and get the permission for relocation.

When a teacher or a student is writing the school transfer request letter, reading a sample letter can be of great assistance for them, as it would guide on what to include or omit from the letter. With the help of a sample, an individual would be able to follow the professional and relevant format.

Letter Format

The Principal,

XYZ School,

Date: Insert current date here

Subject: Insert Subject Here

Respected Sir/Madam,

With due respect, it is to say that (Insert the reason here). It is, therefore, a humble request to provide me with feedback on this matter so that I can arrange for the relevant documents.

Kindly consider my request. I need to move to the new city by the end of next month (Insert specific date here).

Thanking You,

Yours faithfully, (Name – Signature)

(Signature)

Elementary school transfer request letter

Dear Sir/Madam,

With due respect, it is to say that I, XYZ is a student of school ABC. My family is shifting to a different city due to my father’s new job and thus, I have to attend the LMN Elementary School in City Y. It is a humble request to provide me with feedback on this matter. It would assist me in gathering the required and relevant information for the whole process of transfer to the new elementary school.

Hope you would consider my request and assist me in the matter.

School transfer letter for a student

With due respect, it is to inform you that I, XYZ, is a student at ABC School. I would like to express my intention to move to a different institution in City X.

My father acquired a new job in City X and we are moving in three months. It would be great if you can send me the feedback regarding this matter, as it would assist me in the whole process of transfer to a new school. It is a humble request to send me the feedback as soon as possible.

School transfer letter from one branch to another for students

With due respect, it is to inform you that I, XYZ is a student at ABC School. My family is buying a new house at location Y and therefore, I have to transfer to the branch A of ABC School. Kindly provide me feedback on this matter, as it would assist in the completion and formalization of the process.

Hope you would consider my request. Thank you so much.

Sample application letter for transfer certificate from school

With due respect, it is to say that I, XYZ, with registration number 0000 is a student at ABC School. My father is shifting to city X due to his job and we as a family have to move with him. It is, therefore, a request to provide me the transfer certificate.

I will be highly obliged.

Final Words

School transfer letter for teachers

I, XYZ, am a teacher at ABC School. I had been working at the ABC School as an Elementary teacher for the past five years. I am writing this letter to express my desire to transfer me to LMN School in location Y, due to the following reasons:

-My mother in law has recently shifted back home and no one is there to take care of my baby. The daycare from the current facility is quite far from ABC School.

-Due to daycare being far from school, it is difficult for me to arrive at the right time to school. I have been punctual in the past but it is not working anymore as the distance from daycare is quite a lot.

Kindly consider my request for the transfer as it would be a great decision for my child.

School transfer letter from one branch to another for teachers

I, XYZ, am a teacher at ABC School Branch B. I am getting married on Sept 21, 2018, and my husband resides at location Y. The nearest branch of ABC School is Branch X. I am writing this letter to express my desire to transfer to Branch X. It had been an amazing experience to work as an elementary teacher at this branch for three years.

Kindly consider my request for the transfer as it would be of great assistance for my married life.

Transfer request letter for teachers due to spouse relocation

I, XYZ, am a teacher at ABC School. My husband is moving to City X and I have planned to move with him to the new location. It is a request to provide me with feedback on this matter, as it would assist me in the completion of the transfer process.

I request you to transfer me to branch B of ABC School in City X. It would be a great opportunity for my career.

Looking for your approval,

Reading samples can help a person to write the professional school transfer request letter and find the right formats.

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School Transfer Certificate Request Letter

Oftentimes, a student has to leave school because of moving to another city or some other reason. Whenever a student has to take admission in another school at a new place, he will be required to prove that he is no longer enrolled in any other school as it is against the policy of educational institutes to enroll such a student who is already enrolled somewhere. So, the student will be asked to provide the school transfer certificate. To obtain that certificate, a student has to write a request letter to the management of the school to provide him with the certificate.

What is a school transfer certificate request letter?

It is a request letter that a student writes to the school’s authorities to request them to issue the school transfer certificate. The basic objective of issuing this certificate is to allow the student to leave the school and take admission to another school. So, when a student writes this letter, he tries to fulfill this purpose.

How important it is to write the request for a certificate?

A student will not be able to take admission in any school unless he has a school transfer certificate. Therefore, writing a request letter to formally ask for the issuance of a transfer certificate is essential. If there are some specific details that the student wants to be mentioned in the certificate, he can ask the school to include them by writing the request letter. A student can also visit the school personally for the certificate.

However, some schools take time in issuing this certificate because they have to conduct a thorough investigation since a certificate issued to the wrong person can destroy the credibility of the school.

When to write a request letter for a school transfer certificate?

You might feel the need to write this letter when:
You have to take admission in another school because your parents have shifted to another city
When you are shifting to another campus of the same school
When you have got your immigration approved and you have to prove that you have left your previous school

Tips for writing the request letter for issuance of transfer certificate for school:

It is important to communicate with the school in an appropriate way so that you can convey your message and get the desired response. Below are some tips for you:

Your letter of request should be written in the language that is followed in the school. Most of the schools follow the English language as their official language. However, you can also write the letter in the national language of your country.
When you state the reason for school transfer, make sure that you are clear about it and you leave no ambiguity in the letter.
Try to keep your tone humble since it is a request letter.
Show that you are thankful to the school, and you have a genuine reason to leave the school

What should be included in the request letter?

It has been expressed earlier that the request for a school transfer certificate is issued in different scenarios. Therefore, the content of the letter may vary from situation to situation. Below are some common details that you might find in almost every letter:

Request statement:

Make a formal request to the school for a grant of certificate. This request should be made as soon as you start the letter. The tone of the request should be watched out so that you don’t give a wrong impression.

Reason for applying:

Mention the reason for leaving the school. The reason should be solid and logical. Don’t criticize the school even if you are leaving because of a bad environment or any similar reason.

Attachment of documents:

Attach those documents with the letter that are proof that you have applied for taking admission to another school and now you need a certificate to be eligible. The school might ask you to provide these documents. So, it is better to provide them beforehand.

Thank the r e ader:

Say thanks to the school for giving you admission and making you learn in a sound and competitive environment.

Sample Letter

The Principal, (Name of School) (Address of School)

Subject: Application for School Transfer Certificate

Respected Sir/Madam,

I am writing this letter to request a school transfer certificate. I have completed my (state class here) from your school (name of school) on (date) with (tell your marks).

I really enjoyed my time at (state school name), but need to transfer schools because of (tell reason here).

I have no dues to clear and therefore kindly request you to issue me a school transfer certificate.

Thanking you in advance.

Yours Sincerely,

(Your Name) Roll Number:

File: Word (.docx) 2007+ and iPad Size 16 KB

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How to Write Application for TC? | Samples & Format

Shubhangini Priyadarshi ,

Oct 24, 2024

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How to Write Application for TC? A transfer certificate application is a formal request submitted by a student or parent/guardian to the authorities for a transfer certificate.

How to Write Application for TC? | Samples & Format

Table of Contents

Application for TC: Samples and Format

Format for writing an application for tc, points to include in transfer certificate letter, what is tc (transfer certificate).

How to Write Application for TC? A transfer certificate application is a formal request submitted by a student or parent/guardian to the authorities for a transfer certificate. A transfer certificate is an important document that shows that a student has completed a specific period of study at one school and is now eligible for admission to another.

The transfer certificate application includes crucial information such as the student's name, date of birth, admission number, and academic record. A transfer certificate is typically necessary when a student transfers to a new school, college or wants to continue their education in another city or country. In such circumstances, the transfer certificate serves as confirmation of the student's prior academic record, which is required for admission to a new university.

Application for TC: Download Sample PDFs

The transfer certificate has a standard format that is widely followed. The PDFs of the above TC application are in the table below. These can be downloaded and used for future purposes.

Note: Some high schools do not require application forms to provide transfer certificates, as they are limited to only high schools. The students receive their transfer certificates when they collect their original mark sheets.

Also Check : 10 Prioritization Techniques for Student Productivity

Application for TC must be addressed. Additional paperwork may be required by the school or college, such as a copy of the student's most recent report card or a letter from the student's new school or institution. If the student is qualified, the school or college will assess the application and award the TC.

Application for TC after 10th
Application for TC after 12th
Application for TC due to Parent's Job Transfer
Application for TC from School due to Relocation
Application for TC for Dropping Out
Application for TC from college after 1st year

1. Application for TC after 10th

Application for TC from the school principal must be precise. Students must pay attention to the address, date, subject, salutation, and subscription. The body can have details on the reason for asking for the transfer certificate and the level of urgency.

Here is the format to write an application for TC after 10th:

From Place:

Name Date:

The Principal,

School Name,

School Address.

Sub : Request for Transfer Certificate (TC)

Respected Sir/Madam,

This is a request letter for my transfer certificate. I __________(name) completed the 10th class this academic year and am going to join the 12th standard. For that, I need my school transfer certificate.

So I am requesting you to please issue my transfer certificate.

Thanking you.

Yours Obediently,

_____________.

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2. Application for TC after 12th

This is an application for TC from the school principal requesting a school leaving certificate for admission into college. The mark sheet for class 12 must be attached along with the letter. The name, address, and subject must be clear. The body must also describe the need for the TC.

The sample to write an application for TC after the 12th is as follows:

From: Place:

Name: Date:

Sub: Application for Transfer Certificate (TC)

With all your support and guidance, I (name) have completed my 12th standard in the year (mention year and batch).

Now I am going to join college for further studies, so I need my transfer certificate, board marks list, and study certificate.

I have paid all my fee dues, so I am requesting you to please arrange my certificates.

Thanking you,

Yours sincerely,

____________.

Also Check : 6 Coping Strategies For Student Mental Health

3. Application for TC due to Parent's Job Transfer

Application for TC from school principal by parents due to job transfer to another place. The writer must again remember the spacing of address, date, salutation, and subscription. It must be in the same line and should be justified, that is, to have uniformity. The body can have one or two paragraphs, and exaggeration must be avoided.

The sample to write an application for TC due to the parent's job transfer is as mentioned below:

Sub : Application for Transfer Certificate (TC) due to Job Transfer

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 8 at your school. I recently transferred to (state/country) for my work. I have to join there in the next 20 days. We are moving there on (date).

I am also attaching my transfer certificate here. In the meantime, I will clear the academic fees for this session. My ward has to join the school there on (date). Therefore, I kindly request you grant the TC.

Application for TC due to Parent's Job transfer

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4. Application for TC from School due to Relocation

Application for TC from school principal requesting a school leaving certificate due to change of residence. Parents can stick to the reason behind the application. It must be noted that in schools, applications submitted by parents are considered with better credibility than the ones written by the students.

A sample application for TC from school due to relocation is as follows:

School Address .

Sub : Application for Transfer Certificate (TC) due to Relocation

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 5 at your school. We are shifting our residence from (location) to (location). This new place we are moving to is far from school; my child won’t be able to travel 4 hours daily to attend school.

We plan to admit her/him to a new nearby school. I am attaching the residential proof of our new address.

Hence, I request you grant her the transfer certificate (TC) so we can initiate her admission process in the new school.

Application for TC from School due to Relocation

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5. Application for TC for Dropping Out

An application for TC from the school principal must be appropriately addressed. Parents usually apply for this kind of TC. However, parents must ensure they appropriately enter the student's name and details.

Application for TC for dropping out sample is as follows:

From: Place:

Name: Date:

Sub: Application for Transfer Certificate (TC) for DropOut

I am (your name), and my (son/daughter’s name) is studying in class 9 at your school. However, due to family issues and financial trouble, we won't be able to continue our child's education at this institute.

We plan to resume her/his studies once everything is back on track and stable. Till then, we prefer homeschooling.

Hence, I request you grant her the transfer certificate (TC) so that he can join the school once everything is revived.

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6. Application for TC from College after 1st Year

An application for TC from college must be appropriately addressed to the principal. Students usually apply for this kind of TC. However, students must ensure they appropriately enter their names and details.

The format to write an application for TC from college after 1st year is mentioned below:

College Name,

College Address.

Sub: Application for Transfer Certificate (TC) after 1st Year

Respected Sir/Madam,

I (name) am a student of B.Sc Physics in your college. I was always interested in pursuing B.Tech, but last year, I couldn’t crack the entrance exam due to high cutoffs.

However, this year I have completed the JEE Main exam and, on my eligibility, acquired a seat in B.Tech at IIT Delhi.

To join IIT Delhi, I must present my TC from the existing colleges as specified in the documents. Therefore, I humbly request you consider my request and grant me the TC.

Yours faithfully,

Application for TC from College after 1st year

It is essential to be clear and concise when writing an application for TC. The application should include the student's name and the justification for the TC request.

Details of Sender: The sender’s details must be specified, such as the name, address, and date.
Details of the Receiver: The receiver’s details should be precise, like to whom it is addressed, the designation of the receiver, and the address.
The Subject of the Letter: It should be precise, addressing the issue of the letter.
Content of the Letter: The letter's content should include the purpose and reasons for sending the letter.
Ending the Letter: The ending should include a proper salutation, such as faithfully, sincerely, or obediently.

The purpose of the TC application is to release the student from the current school to be admitted into a different school. Points to remember while writing a transfer certificate application are:

Reason for applying: Students should mention a clear and genuine reason why they need a leaving certificate.
Request for TC: Application for the certificate to the school principal or class teacher and specify why getting the TC is important.
Added documents for admission to other institutes: Attach the required documents demanded by another school or institute to get admission.
Specify the date on which certificates should be issued: Students can request a particular date or an earlier date to avoid difficulties.

Now that students know what details need to be included in the TC application letter, they can refer to these letters and use them per their requirements.

A transfer certificate is an official document issued by an educational institution to indicate that the bearer of the certificate was formerly a student at the school and has now moved on to complete their studies or continue their studies elsewhere.

The person in charge prepares the transfer certificate after receiving an application from the student who requests it. It covers personal and educational information about the students, such as

The student's name and Date Of Birth
Parents' names
Course of Study
Date of completion of study

It may include additional information because there is no consistent standard for a transfer certificate and it differs from educational board to board. The transfer certificate also includes information on the student's payment of the required fee and satisfactory completion of all examinations.

Because a transfer certificate is only granted by the previous institution and is required for admission to the next school/college, it is critical to ensure that the student is only enrolled in one institution at a time.

FAQs on Application for TC: Samples, Format, How to Write?

Q: How do you take TC from school?

A: To take TC from school, candidates have to apply for it in the school itself. The TC must be addressed to the head of the institution, the principal. The application for TC must be submitted by mentioning the proper reasons.

Q: How many times can we take TC from school?

A: TC is granted only once from the schools. The purpose of applying for the TC must be addressed in the application.

Q: What is a transfer certificate in school?

A: Suppose candidates want to switch from one school to another due to various reasons, such as parent’s job transfer, relocation, dropping out of school, or for admission after 10th or 12th. A TC (Transfer certificate) is required for new admission.

Q: Why is TC needed?

A: A TC is a supporting document specifying that the candidate studied in a particular institution. It also proves that they have cleared all dues and their conduct.

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Application for TC from School by Parents

If you're considering changing your child's school, one important step is applying for a Transfer Certificate (TC). This document, issued by the current school, is essential for enrolling in a new one. To obtain a TC, parents need to submit a formal request letter to the school's administration. In this letter, you'll need to provide basic details about your child and the reason for the transfer.

In this guide, we’ll explain the format of a TC application letter and provide sample letters to help you draft your own. Whether you're moving to a new city or seeking a different educational environment for your child, understanding how to write an effective application can make the process smoother. We’ll cover everything you need to know to ensure your request is clear and professionally presented.

How to Write TC Application for School By Parents?

Start with Your Address: Write your address at the top right corner of the letter.

Date: Mention the date on which you are writing the letter .

School’s Address: Write the school’s address on the left side, below your address.

Salutation: Address the letter to the Principal, for example, “Respected Principal,”.

Subject: Mention the purpose of the letter in the subject line, e.g., “Application for Transfer Certificate.”

Introduction: Start by introducing yourself and your child. Include your child’s full name, class, and admission number.

Request for TC: Clearly state that you are requesting a Transfer Certificate for your child. Mention the reason for transferring schools, such as relocation or a change in the educational environment.

Reason for Transfer: Provide a brief explanation of why you are requesting the transfer. This can include personal reasons, relocation, or other relevant factors.

Expected Date of Transfer: Mention the date by which you need the TC.

Thanking and Contact Information: Thank the school authorities for their attention to the matter. Include your contact information for any further communication.

Closing: End the letter with a formal closing, such as “Yours faithfully,” followed by your name and signature.

Format for Application for TC From School By Parents

(Your Name) (Your Address) (City, State, PIN Code) (Email Address) (Phone Number)

Date: (DD/MM/YYYY)

To The Principal (School's Name) (School's Address) (City, State, PIN Code)

Subject: Application for Transfer Certificate

Dear (Principal's Name),

I am writing to request a Transfer Certificate for my child, (Child's Full Name), who is currently studying in (Grade/Class) at (School's Name). Due to (reason for transfer, e.g., relocation to a different city, a change in job, etc.), we will be moving to a new location, which necessitates (Child's Name)'s transfer to a different school. We kindly request that you issue a Transfer Certificate at your earliest convenience to facilitate a smooth transition. Please let us know if there are any additional steps or information required from our side to process this request. Thank you for your understanding and cooperation.

Yours sincerely,

(Your Full Name) (Your Signature)

Sample Letters of Application for TC By Parents

Here are some sample letters for requesting a Transfer Certificate from school by parents, which you can use as a reference to guide you.

Application for TC By Parents for Changing School

Rajesh Kumar 123 Maple Street Greenwood, CA 90210 [email protected] (555) 123-4567

Date: 08/08/2024

To The Principal Greenwood International School 456 Elm Avenue Greenwood, CA 90210

Dear Principal Sharma,

I am writing to request a Transfer Certificate for my child, Aarav Kumar, who is currently studying in Grade 4 at Greenwood International School. Due to my recent job transfer to another city, we will be relocating to Sunnyvale, which necessitates Aarav’s transfer to a new school in that area. Aarav’s details are as follows: Full Name: Aarav Kumar, Class/Section: Grade 4, Admission Number: 56789, Date of Birth: 15/03/2014, and Date of Admission: 01/08/2022. The reason for this transfer is our relocation due to the job change. We have identified a new school in Sunnyvale where Aarav will continue his education. To facilitate a smooth transition, we kindly request that you issue the Transfer Certificate at your earliest convenience. If there are any additional forms, procedures, or outstanding dues that need to be addressed, please let us know so we can complete them promptly. We appreciate the support and education Aarav has received during his time at Greenwood International School and look forward to your assistance in this matter.

Thank you for your understanding and cooperation.

Sincerely, Rajesh Kumar (555) 123-4567

Application for TC By Parents for Changing School Due to Financial Problems

Neeta Verma 789 Pine Street Hilltown, CA 90321 [email protected] (555) 678-9101

To The Principal Sunshine School 123 Oak Avenue Hilltown, CA 90321

I am writing to request a Transfer Certificate for my child, Ananya Verma, who is currently enrolled in Grade 5 at Sunshine School. Due to unforeseen financial difficulties, we are no longer able to afford the expenses associated with Ananya’s current schooling. Consequently, we need to relocate to a more affordable area and seek admission for Ananya to a new school closer to our new residence. Ananya’s details are as follows: Full Name: Ananya Verma, Class/Section: Grade 5, Admission Number: 12345, Date of Birth: 10/09/2013, and Date of Admission: 01/04/2020. Given these circumstances, we kindly request the issuance of a Transfer Certificate at your earliest convenience to facilitate this transition. If there are any additional forms to complete or dues to clear, please inform us so we can address them promptly. We appreciate the support and quality education Ananya has received at Sunshine School and are grateful for your understanding and assistance in this matter.

Thank you for your cooperation.

Sincerely, Neeta Verma (555) 678-9101

Application for TC From School After 10th By Parents

Ravi Patel 56 Rose Lane Brookfield, CA 90234 [email protected] (555) 987-6543

To The Principal Sunrise High School 789 Maple Street Brookfield, CA 90234

Dear Principal Gupta,

I am writing to request a Transfer Certificate for my child, Aisha Patel, who has recently completed her 10th grade at Sunrise High School. Due to our decision to relocate to a new city for family reasons, Aisha will need to transfer to a new school to continue her education. Her details are as follows: Full Name: Aisha Patel, Class/Section: 10th Grade, Roll Number: 67890, Date of Birth: 22/07/2007, and Date of Admission: 01/06/2018. We would greatly appreciate it if you could issue the Transfer Certificate at your earliest convenience to facilitate her transition. If there are any additional procedures or outstanding dues that need to be addressed, please let us know so we can resolve them promptly. We are grateful for the support and education Aisha has received at Sunrise High School and thank you for your understanding and cooperation.

Sincerely, Ravi Patel (555) 987-6543

Test Your Knowledge of Application for TC By Parents

Tasks 1: draft an application for a tc due to relocation:.

Write an application requesting a Transfer Certificate for a student who needs to move to a new city due to their parent's job transfer.

Find Out if You Got them All Right from the Answers Below:

Rajesh Mehra 45 Sunrise Avenue Metro City, CA 94001 [email protected] (555) 321-6547

To The Principal Bright Future School 123 Oak Street Metro City, CA 94001

I am writing to request a Transfer Certificate for my child, Priya Mehra, who is currently studying in Grade 6 at Bright Future School. Due to my recent job transfer to a new city, we will be relocating to Riverside, which necessitates Priya’s transfer to a new school closer to our new residence. Priya’s details are as follows: Full Name: Priya Mehra, Class/Section: Grade 6, Roll Number: 34567, Date of Birth: 12/05/2013, and Date of Admission: 01/07/2018. We would greatly appreciate it if you could issue the Transfer Certificate at your earliest convenience to facilitate her transition to the new school. If there are any additional procedures or outstanding dues that need to be addressed, please let us know so we can resolve them promptly. We are grateful for the support and quality education Priya has received at Bright Future School and thank you for your understanding and cooperation.

Sincerely, Rajesh Mehra (555) 321-6547

Takeaways from his Page

When writing an application for a Transfer Certificate (TC) by parents, it is essential to clearly state the reason for the transfer, such as relocation due to a job transfer or other significant changes. Include specific details about the student, including their full name, current class, roll number, date of birth, and admission date. Request the TC respectfully and specify the need for prompt processing to ensure a smooth transition to the new school. Additionally, mention any outstanding dues or additional procedures that may need to be addressed. Express appreciation for the support and education received at the current school.

FAQs on Application for TC By Parents: Sample Letter and Format

1. What is a Transfer Certificate (TC)?

A Transfer Certificate (TC) is an official document issued by a school that certifies a student’s enrollment and academic history, allowing them to enrol in a new school.

2. Why might parents need to apply for a TC?

Parents may need to apply for a TC if they are relocating to a new city, transferring their child to a different school due to financial constraints, or other reasons such as changing schools for better educational opportunities.

3. What details should be included in a TC application?

The application should include the student’s full name, current class/section, roll number, date of birth, date of admission, and the reason for requesting the TC.

4. How should the TC application be addressed?

The application should be addressed to the Principal of the current school, and it should be submitted in a formal and respectful tone.

5. Are there any specific formats for the TC application?

While there is no universal format, the application should clearly state the request for a TC, include necessary details about the student, and mention any relevant circumstances or reasons for the transfer.

6. How long does it typically take to receive a TC after applying?

The processing time for a TC can vary depending on the school’s policies, but it generally takes a few days to a couple of weeks.

7. What if there are outstanding dues or fees at the current school?

Any outstanding dues or fees should be settled before a TC can be issued. Schools often require confirmation that all financial obligations have been met.

8. Can a TC be issued if the student has not completed the academic year?

Yes, a TC can be issued at any time during the academic year, but it is usually processed with the completion of formalities and payment of any dues.

9. What should parents do if they do not receive the TC in time?

If the TC is not received within the expected timeframe, parents should follow up with the school’s administrative office to check on the status of the request.

10. Is a TC required for re-admission to a different school?

Yes, most schools require a TC as part of the admission process to verify the student’s previous academic history and ensure a smooth transition.

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Application for TC. A Step-By-Step Guide with 3 samples

Application for tc: a comprehensive guide.

When transferring schools, an application for a Transfer Certificate (TC) is essential. This document provides a record of your academic history and achievements and is required for enrollment at your new school. However, the process can sometimes feel confusing and overwhelming.

This guide aims to simplify the process by offering a step-by-step approach to applying for your TC, along with sample formats to make the task easier.

Continue reading to learn everything you need to know about obtaining your Transfer Certificate and take the first step toward a smooth school transfer.

What is a TC?

A Transfer Certificate (TC), also known as a School Leaving Certificate, is crucial for students moving from one school to another. The new school requires proof that the student attended the previous institution and cleared all dues. Many students and parents find the process of applying for a TC daunting. This blog will guide you through the application process with step-by-step instructions, tips, and an explanation of the benefits of obtaining a TC.

What is an Application for TC?

An Application for a Transfer Certificate (TC) is a formal request made by students or their parents/guardians to a school or college. This request asks the institution to provide a Transfer Certificate, which is necessary when a student wants to move to another school or college.

The Transfer Certificate (TC) is an important document that includes:

Academic History : It shows the student’s grades and academic performance.
Attendance Record : It lists the student’s attendance during their time at the school.
Achievements : It notes any awards or achievements the student received.
Dues Clearance : It confirms that the student has paid all fees and is free to leave.

This document is essential for enrolling in a new school or college because it proves the student’s previous education. By applying for a TC, students can make sure their transfer to a new institution goes smoothly and without issues.

Benefits of a Transfer Certificate

Applying for a transfer certificate offers several benefits:

Educational Continuity: Ensures continuity in education by providing a complete record of academic history and achievements.
Future Opportunities: Supports applications for higher education or scholarships by documenting academic progress.
Career Advancement: Serves as proof of education, aiding in career advancement opportunities.
Legal Documentation: Provides official documentation for changes in address or other legal requirements.
Record-Keeping: Helps with maintaining accurate records and verifying enrollment at the new school.

A TC is a legal document that records a student’s academic history and qualifications from their previous school.

Sample Transfer Certificate Applications

Sample 1 - application for tc from school.

Subject: Application for Transfer Certificate

Dear Sir/Madam,

I hope this letter finds you well. I am writing to formally request a Transfer Certificate for my ward, [Your Child's Name], a student in Class [Your Child's Class and Section], Admission No. [Your Child's Admission Number].

Due to our family’s relocation to [New City/State/Country] on [specific date], we need to transfer [Your Child's Name] to a new school. This move is unavoidable, and ensuring educational continuity for [Your Child's Name] is a priority.

Please find attached the necessary documents, including a photocopy of the current academic report card, proof of new residence, and a copy of the fee receipt for the current term. Your prompt response will help us complete the formalities at the new school smoothly.

Thank you for your understanding and cooperation.

Yours sincerely, [Your Name]

Sample 2 - Application for TC from College to Another College

To The Registrar [Registrar's Name] [College Name] [College Address] [City, State]

Dear [Registrar's Name],

I am writing to request a Transfer Certificate (TC) as I will be transferring to [New College Name] on [Date]. I am currently enrolled at [College Name], with student ID [Student ID].

Attached are the necessary documents, including proof of enrollment at [New College Name], a copy of my student ID, my graduation certificate, and passport-size photographs.

I would appreciate it if the TC could be issued promptly, as the enrollment process at [New College Name] requires it.

Thank you for your time and assistance.

Sincerely, [Your Name]

Sample 3 - Application for TC by Parents for Changing School

To The Principal [Principal's Name] [School Name] [School Address]

Dear [Principal's Name],

I am writing to request a Transfer Certificate (TC) for my child, [Student's Name], as we will be transferring to [New School Name] on [Date]. [Student's Name] is currently enrolled in [School Name] with student ID [Student ID].

I assure you that all dues have been cleared, and we would appreciate it if the TC could be issued as soon as possible, as it is required for enrollment at [New School Name].

Thank you for your support and guidance during [Student's Name]'s time at [School Name].

Sincerely, [Your Name] (Parent's Name)

Sample 4: TC Application Due to Family Relocation

Subject: Request for Transfer Certificate Due to Family Relocation

I hope this letter finds you well. I am requesting a Transfer Certificate for my child, [Your Child's Name], who is currently enrolled in Class [Your Child's Class and Section]. Due to my job transfer, our family will relocate to [New City/State] next month.

To ensure my child’s education continues without interruption, we must enroll [Your Child's Name] in a new school in [New City/State]. Therefore, I kindly request that you issue the Transfer Certificate at your earliest convenience. Attached are the necessary documents, including proof of our new address and the latest fee receipt.

Thank you for your prompt assistance.

Yours sincerely,

[Your Signature]

Sample 5: TC Application for Financial Reasons

Subject: Request for Transfer Certificate Due to Financial Constraints

I am requesting a Transfer Certificate for my child, [Your Child's Name], who is currently in Class [Your Child's Class and Section]. Due to unforeseen financial difficulties, we must transfer [Your Child's Name] to a more affordable school.

To help us complete the transfer smoothly, please issue the Transfer Certificate as soon as possible. The relevant documents, including the fee receipt and academic report card, are attached.

Thank you for your understanding and support during this time.

Sample 6: TC Application Due to a Better Educational Opportunity

Subject: Request for Transfer Certificate Due to a New Educational Opportunity

I hope you are doing well. I am requesting a Transfer Certificate for my child, [Your Child's Name], who is currently studying in Class [Your Child's Class and Section]. [Your Child's Name] has been accepted into [New School Name], which offers a specialized program that aligns with their academic interests.

To make this transition as seamless as possible, I request the issuance of the Transfer Certificate at your earliest convenience. I'm sharing the necessary documents here, including proof of admission to the new school and the latest academic report.

Thank you for your timely cooperation.

[Your Name]

Sample 7: TC Application Due to Health Reasons

Subject: Request for Transfer Certificate Due to Health Reasons

I am requesting a Transfer Certificate for my child, [Your Child's Name], who is currently in Class [Your Child's Class and Section]. Due to ongoing health issues, transferring [Your Child's Name] to a school closer to home, where we can better manage their health needs, has become necessary.

Please issue the Transfer Certificate as soon as possible to facilitate this change. I have attached the necessary documents, including a medical certificate and proof of our new address.

Thank you for your prompt attention to this matter.

Sample 8: TC Application After Completing 12th Grade

Subject: Request for Transfer Certificate After 12th Grade Completion

I am writing to request a Transfer Certificate. I recently completed my 12th Grade at [School Name]. My student ID is [Student ID]. With graduation complete, I am preparing to pursue higher education at [New College Name].

To complete my enrollment at the new institution, I kindly ask that you issue the Transfer Certificate as soon as possible. Attached are copies of my academic records and the fee clearance certificate.

Thank you for all the support and guidance I have received at [School Name].

How to Write an Application for TC

When writing a Transfer Certificate application, certain key points should be included to ensure clarity and completeness:

Your Details: Include your name, address, contact information, and student ID.
Reason for Request: Clearly explain why you are requesting the TC and mention that you are transferring to another school.
Required Date: Specify the date by which you need the TC and provide the name and address of the new school.
List of Enclosures: Mention any documents attached, such as proof of enrollment, ID proof, address proof, conduct certificate, and academic records.
Polite Request: Request that the school issue the TC promptly, while maintaining a respectful tone.
Acknowledgment of School Policies : State that you understand the school’s policies regarding the issuance of TCs and any associated fees.
Contact Information: Provide your contact details for any follow-up.
Signature: Sign the letter and keep a copy for your reference.

By following the steps outlined in this guide, you can ensure that your Transfer Certificate application process is smooth and efficient. Although applying for a TC can be confusing, this guide provides all the information you need to obtain your TC with ease.

For more examples of application formats or if you have any questions about transferring schools, feel free to reach out, and we would be happy to assist

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To apply for leave from school, you will typically need to submit a written request to your principal or other school administrator.

This request should include the dates of the leave, the reason for the leave, and any other relevant information, such as whether you will be able to complete your assignments while you are away. In some cases, you may also need to provide documentation, such as a doctor's note, to support your request for leave.

It is generally a good idea to apply for leave as far in advance as possible, to allow the school time to make any necessary arrangements. The specific timing will depend on the policies of your school and the reason for the leave. For example, if you are requesting leave due to a medical emergency, you may need to apply on shorter notice.

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Taking a leave of absence may affect your academic standing or eligibility for extracurricular activities, depending on the length of the leave and the school's policies. It is important to discuss any potential impacts with the school administration before making a request for leave, and to follow any specific requirements for making up missed work or staying current with coursework.

In some cases, the school may require documentation to support a request for leave.

This could include a doctor's note if the leave is due to illness, or other documentation such as a letter from an employer or a court order if the leave is related to a personal or family emergency.

It is important to provide any requested documentation in a timely manner, as this can help to support your request and ensure that it is processed smoothly.

In some cases, it may be possible to request a leave of absence for the purpose of taking online classes or pursuing other educational opportunities.

The school may have specific policies in place regarding the timing and length of such leaves, and may require the student to make up missed work or meet other requirements upon their return.

It is important to discuss the request with the school administration in advance, and to provide any necessary documentation to support the request.

If you need to extend your leave of absence after it has already been approved, it is important to communicate the situation to the school as soon as possible.

The school may be able to grant an extension, but may also have specific requirements in place for making up missed work or staying current with coursework.

It is important to follow any specific procedures for requesting an extension and to provide any necessary documentation to support the request.

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Home » Letters » School » How to Write an Application for TC (Transfer Certificate) in School

How to Write an Application for TC (Transfer Certificate) in School

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample application for tc (transfer certificate) in school.

Such letters are letters mainly written by students when they want to change their school or transfer from one school to another. Also, while switching from school to college, it might be required. TC stands for Transfer Certificate. Such letters contain acknowledgement from the student that he wants to change the school, either willingly or he has to change the school due to some unavoidable conditions.

Sample Template for Application to School Principal for TC from School:

To, The Principal, _______ (School name) _______ (Address),

Date: __/__/____ (date)

Subject: Request for transfer certificate

Dear sir/madam,

My name is _______(your name) and I study in ______ (mention class).

Respected, I am an academically good student. I always take part in sports and cultural activities and I really love my school as all the teachers are so good here and I also have so many friends. But unfortunately, I need to leave the school as ________ (reason for leaving school). Sir, we have to leave in _____ (no. of days/week).

As the session is midway, I would require to join another school immediately. I request you to kindly issue the transfer certificate at the earliest.

Hopefully, you will understand my situation.

Yours Obediently, _________ (Your name) _________ (Class)

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Start Typing: Enter your letter content in the "Letter Input" textarea.
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A Transfer Certificate is required when transferring to another school to provide proof of previous education and facilitate the admission process.
You can address the Principal as "Dear Sir/Madam" or "Respected Sir/Madam" to maintain a formal and respectful tone.
You can mention reasons such as relocation, change in family circumstances, or seeking better educational opportunities.
Yes, mentioning the urgency helps the school understand the need for prompt action in issuing the TC to facilitate your transition to another school.
Yes, expressing gratitude for the education and experiences gained at the school shows appreciation and respect for the institution and its staff.

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Application for TC by Parents Format and Samples | How to Write an Application for Transfer Certificate?

January 29, 2024 by Prasanna

TC Application in English: Application for TC from school is the letter to issue a Transfer Certificate from the school principal. The primary goal of the transfer certificate is to release the student from the current school so that they can join others. Without this document, the student is not capable of joining another school, college or institute. In the same way, the students who study in colleges can get their TC application format for college and School from the dean or director of the college to get admission to another college.

Students can write the application letter for TC (TC Application for School) in the languages which are used usually in the school like in English or in their regional languages such as Hindi, Bengali, Gujarati, Kannada, Malayalam, Marathi, Punjabi, Tamil, Telugu and Urdu. In this article, we will learn how to write the application letter for the Transfer certificate letter and what all factors to be included in the letter. Read on to find more about Application for Transfer Certificate from college.

Application for a school transfer certificate format letter or Application for Leaving Certificate is a written letter to request a transfer certificate (TC Certificate) from school to move from one school to another school. Students want to request for the leaving certificate in school based on many reasons. A very obvious reason is when they complete the class 10th or class 12th and would like to join another school for further studies. Sometimes, students family gets transferred to a different place for work and want to go with their family, which is also a reason to get Application for TC from College and School.

Points to Include in TC Letter

Reason for Applying: Students should mention the clear and genuine reason why they need a leaving certificate.
Request for the issue of TC: Application for the certificate to the school principal or class teacher and specify why it’s very important to get the TC.
Added documents for admission to other institutes: Attach the required documents demanded by another school/institute to get admission.
Particularize date on which certificates should be issued: Students can also request a particular date or an early date to avoid any difficulties.

Now that students have got the idea of what all details to be included in the application letter for TC, let us see some samples of the Leaving letter. Students can take reference to these letters and use them as per their requirements.

Transfer Certificate Samples

Sample – 1: Application to the School Principal Requesting to Issue Transfer Certificate

To, The Principal, Good Shepherd School, Ranchi. Date: 9th September 2019

Subject: Application for School Leaving Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my Class 12th from your school Good Shepherd School in March 2019 with First Division. I have no pending dues to clear and furthermore, I have cleared my dues with the Library department as well

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!

Yours Sincerely, Vani Kapoor Roll Number: 22

Leave Letter for School

Sample 2: Application for School Transfer Certificate Due to Father’s Job Got Transferred to Another Place

With due respect, I would like to state that my father has been transferred to Bokaro. He has to join there for his job within 10 days. We are going to shift the coming Sunday, i.e. 15th of this month. Therefore, I request you to kindly issue me my school transfer certificate, so that I would be able to join a new school there.

I have cleared my all pending dues and returned all the library books.

Sample 3: Application for TC by Parents

Write an application letter to the school principal requesting for school leaving certificate from parents.

Dear Sir/Madam,

With due respect, I Ankit Kapoor father of Vani, would like to request you to please grant the School Leaving Certificate for my child. Since we have shifted to Saranraj Serenity Near to Maithili Apartment, which is at a 30km distance from your reputed school. Due to this travel distance, my child is unable to manage her schedule properly. And therefore, we have found a new school for her near to our place.

Kindly issue the transfer certificate for my child as soon as possible so that we can proceed for the admission process there. Your support will be highly appreciated.

The details of my child are as follows:

Vani Kapoor Class 8th Section A Roll Number: 22

Thanks for your consideration.

Yours Faithfully, Ankit Kapoor

FAQ’s on Application for TC

Question 1. What is a TC?

Answer: TC Full form transfer certificate is the school or college leaving certificate a student need if he/she is changing their school/college or taking admission to any other school/college due to some unavoidable reason.

Question 2. Write an application to the principal to issue transfer certificate?

To write an Application TC (Transfer Certificate) from School or Application for Transfer Certificate from School and College, follow the steps below;
Write the details of the person(School Principal) who will issue the TC, along with the institute name and address.
Mention date
Write subject line
Now, write the actual matter and reason for TC
Write for pending dues
Close the application with Thank you and your name and details

Question 3. What is the full form of TC?

Answer: The full form of TC is the Transfer Certificate.

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Application for TC by Parents for Changing School

If you want to change the school of your son/daughter then you need to collect their transfer certificate (TC) from their present school. To get the transfer certificate you need to write a request letter to the principal of the school.

Here are the sample request letter formats for TC by parents for changing the school of their children.

Application for TC by Parents Format 1 (Due to Parents Job Transfer)

The Principal,

School Name,

Parent name.

Sub: Application for my Son’s / Daughter’s Transfer Certificate (TC)

Dear Sir/Madam,

I am writing this request letter to issue the transfer certificate of my son/ daughter whose name is ________, studied/ studying class _____, section ____ and roll no. ______.

Due to my job transfer, we are moving to a new city, and we need the transfer cerficate to get admission to the new school, so kindly issue the transfer certificate.

We always remember your support and guidance.

Thanks in advance.

Application for TC by Parents Format 2 (Due to Financial Problems)

The Principal

Parent Name.

Sub: Request letter for my son’s / daughter’s transfer certificate.

This letter is to inform you that we want to change the school of my son/ daughter whose name is __________, studying class ___, section ___, and roll no ____.

We have taken this decision due to some financial problems, at present, we can not afford to the studies of my child in your school.

We are planning to shift him/her to a normal school, for that we need to submit his/her transfer certificate, so please issue the transfer certificate of my son/daughter.

Thanking you.

Application for TC by Parents Format 2 (Due to COVID 19)

The Principal,

Sub: Application or transfer certificate (TC).

My name is _____________ (parent name), father of __________ (child name), of class ___ & section ___, roll no. ___, writing this letter to obtain my son’s/ dauther’s transfer certificate.

Due to Covid 19, I have lost my job/ (or) my business got affected, so we cannot afford for the studies of my son/daughter in your school.

So please issue the transfer certificate of my child, so that we can join him in any other normal school.

We are always thankful for your guidance and kindness.

How many days will it take to issue a transfer certificate for school?

It will take 1- 3 days.

What are the other certificates my children need along with the TC?

Study certificate and character certificate.

Can my children get a lost TC from my school?

Yes, they can get a duplicate TC from the school, for that you need to write a request letter to the principal of the school.

Is Transfer Certificate (TC) and Migration Certificates are same?

No, both are different, transfer certificate is required when you change your school in the middle of the year or after completing your education.

Where a migration certificate is required when you change the university to a different state.

Application for Transfer certificate after 10th and 12th.
Request letter for extension of fee payment.

Application For Transfer Certificate (TC)

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Application for TC by Parents │Format and Sample Letters for You

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Sample Application for TC by Parents Format for School Students

What is a Transfer Certificate?

What is the purpose of a Transfer Certificate?

How should I write a letter to request for a Transfer Certificate from School?

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School Transfer Certificate Request Letter

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What should be included in the request letter?

Request statement:

Reason for applying:

Attachment of documents:

Thank the r e ader:

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Application for TC from School by Parents

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