how to share my powerpoint presentation on teams

Think Outside The Slide

5 Options for How to Present a PowerPoint Slide Show in a Microsoft Teams meeting

If you are using Microsoft Teams to meet with others who are working remotely, you may not realize that you have seven choices when it comes to how you will present your PowerPoint slides to the group (I added two options I discovered after the article was first published). In this article I will share more details on these seven options and you will get a link to that option in my video that shows you what your audience will see. In this article I am using the Teams app in Windows 10. The seven options are:

• Share your entire screen/desktop
• Share the Slide Show window
• Share the editing window with a clean look
• Run the Slide Show in a window and share that window
• Use the PowerPoint sharing option in Teams
• Use Presenter View to show the audience your slides while you see Presenter View
• Present with your video beside your PowerPoint slides

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

Option 1: Share your entire screen/desktop

This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Teams, you choose the sharing option called Desktop. The audience sees everything that is on your desktop, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. They will also see the small Teams window in the lower right corner of your screen unless you minimize it.

You start your slide show in PowerPoint and all features will work, including animations and transitions. You can use a presentation remote to advance through your slides or use the arrow keys. Because the slides take up the whole screen, you can’t see the Teams controls so you may miss any chat or questions from the audience. If you use Alt+Tab to switch to the Teams window to see the chat discussion, the audience sees this as well because they see everything on your screen.

Here is the section of my video that shows Option 1: Share your entire screen/desktop

Option 2: Share the Slide Show window

Because Teams allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Before you start sharing in Teams, start the Slide Show in PowerPoint. This will display the slides on the entire screen. Use Alt+Tab to go back to the Teams window. In the Teams sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window).

Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. Because you are only sharing a window, the audience won’t see anything else on your screen. Because the slides take up the whole screen, you won’t see the Teams window with any chat or discussion. But you can switch to the Teams window using Alt+Tab to check the chat conversation without the audience seeing what you are doing.

Here is the section of my video that shows Option 2: Share the Slide Show window

Option 3: Share the editing window with a clean look

The first two options don’t allow you to see any other documents or notes that you may have on your screen because the slides cover the entire screen. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus.

In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until it just shows the text indicating that thumbnails are available. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view.

In the Teams sharing options, choose the window for this PowerPoint presentation. When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. Any embedded media will not run automatically and must be manually played. You can move through the slides using the down and up arrow keys or the PageDown and PageUp keys.

This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Here is the section of my video that shows Option 3: Share the editing window with a clean look

Option 4: Run the Slide Show in a window and share that window

Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the to left corner, change the option by clicking on the radio button for “Browsed by an individual”. Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. You can change this back to the default of “Presented by a speaker” after the meeting is done.

In the Teams sharing options, choose the window for this PowerPoint presentation. Start the Slide Show mode in PowerPoint. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. This is a slightly different look for the audience if they are used to the full screen version of Slide Show mode.

Because this is Slide Show mode, all animations and transitions work as expected. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. Since you are only sharing this window, the audience does not see any other documents you may have open on the screen. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. This option may give you the best combination of PowerPoint features and presenter controls and options.

Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window

Option 5: Use the PowerPoint sharing option in Teams

Because Microsoft created Teams and PowerPoint, they have built in a presentation method that is unique amongst other meeting platforms. The PowerPoint sharing option allows you to load a PowerPoint file from your SharePoint library or from your computer. It then runs the slide show using PowerPoint on the Web inside Teams. This option offers some advantages according to Microsoft, including the use of far less bandwidth compared to screen sharing ( this video shows the dramatic drop in network usage with this method), not requiring PowerPoint to be installed on the computer, use of the PowerPoint on the Web accessibility features, availability of co-presenting features, and less battery usage compared to sharing the screen.

While all of these advantages are great, the biggest disadvantage is that the method uses PowerPoint on the Web, which does not support all features of PowerPoint yet. As you will see in the video, depending on what transitions or animations you use, they may not work properly or they may allow the audience to see parts of the slide before you build them on the slide. Microsoft is working on improving PowerPoint on the Web so it is a better experience but at this time I would advise you to test every slide in advance in a setup so you can see what the audience sees so you make sure the slides appear the way you want them to.

Because this method is integrated into Teams, the slide show happens in the Teams window and you see the Teams control bar on top of the slide show when you are presenting. You have access to all the Teams options in the window. Since the slide show is just in the Teams window, you also have the rest of your screen available for other documents you want to refer to.

Here is the section of my video that shows Option 5: Use the PowerPoint sharing option in Teams

Option 6: Use Presenter View to show the audience your slides while you see Presenter View

If you prefer to use Presenter View to see your speaking notes while the audience only sees your slides, I have instructions for using Presenter View in Teams with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Teams .

Option 7: Present with your video beside your PowerPoint slides

You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. This does not require you to install any software and uses the built-in features of the operating system and PowerPoint. For Windows 10 I explain the detailed steps in this article and show you how this is done in this video . For a Mac I explain the detailed steps in this article .

In my opinion, Option 6, using Presenter View, is perhaps the best option because it In my opinion, Option 5, using Presenter View, is the best option for most presenters because it allows you to see your notes and access all the expert features of Presenter View while the attendees see your full slides. It is what I use when I deliver my customized training courses .

( Get more articles on using Teams effectively here )

Full video with all five original options

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

Free All-in-One Office Suite with PDF Editor

Edit Word, Excel, and PPT for FREE.

Read, edit, and convert PDFs with the powerful PDF toolkit.

Microsoft-like interface, easy to use.

Windows • MacOS • Linux • iOS • Android

• Articles of PPT

How to Share PowerPoint On Teams without Showing Notes

Microsoft Teams help individuals to conduct meetings online and collaborate conveniently. You can also present a PowerPoint presentation with your team using Microsoft Teams. However, many people need to learn how to share PowerPoint on Teams.

Do you want to share PowerPoint presentations on Teams without showing Notes? This article will help you to learn how to share PowerPoint on Teams without showing notes. Stay with us.

Part 1. How To Share PowerPoint on Teams Without Showing Notes?

You can easily share your PowerPoint on Teams in simple steps. You can share the PowerPoint in Slide View, Presenter View, or PowerPoint Live. Let's discuss each method in detail.

Method 1. Share the PowerPoint Slide View

This is the most straightforward method to share PowerPoint on Teams. Follow these steps to share your presentation on Teams.

Step 1: Open your presentation in PowerPoint that you want to share.

Step 2: Connect with your team using Teams or start a new meeting.

Step 3: Go to the Share option in Microsoft Teams.

Step 4: Select the Window option.

Step 5: Choose the PowerPoint presentation window to share and click the Share button.

Step 6: Go to the PowerPoint again and select the Slide Show option or press the F5 key to present the presentation in full screen.

Using this option, you can present your presentation in full screen on Teams. Your team members will not see the notes. However, the notes will be hidden from you also. Also, you won't be able to see Team controls.

Method 2: Using The Presenter View

If you have two screens, you can use the Presenter view option to share your presentation on Teams. Follow these steps to use this method.

Step 1: Open your presentation in PowerPoint.

Step 2: Select the Slide Show option in PowerPoint or press the F5 key.

Step 3: Select Use Presenter View in the monitor section.

Step 4: Press F5 or select Slide Show again from PowerPoint.

Step 5: Access your Teams meeting from Teams or Calendar or start a New Meeting.

Step 6: Select Screen Share from the Teams sharing tray and then select the monitor you are using.

Step 7: Click the Share button to share your presentation on Teams.

This method allows you to see the notes with each slide while sharing the presentation. However, you can not see different options and tools of Teams and can not interact with your team members.

Method 3. Using PowerPoint Live

PowerPoint Live allows you to present your presentation directly from within the Teams. It gives the Presenter and the audience a unique and engaging experience. You can share your presentation using PowerPoint Live using these steps.

Step 1: If you are in a Teams meeting, select Share and select the PowerPoint presentation in the PowerPoint Live option. If you cannot see your required presentation, browse for your desired presentation in OneDrive or My PC.

Step 2: If your presentation is already opened in PowerPoint, Go to the File menu and select Share, and then click the Present Online option.

Step 3: If you are using PowerPoint for the web, select Present and then select Present in Teams.

Using PowerPoint Live helps you to access all the options and tools of Teams. You can easily engage with your audience using different opinions available. You can turn Chat on or off and see raised hands by the audience in real-time. You can also customize other Layout options for your presentation.

Part 2: Free Alternative Choice-WPS Office

WPS Office is the best office solution in the modern world. It is a powerful office productivity suite used by millions nowadays. Professionals and students use WPS Office to create impressive documents, analytical spreadsheets, stunning presentations, etc. WPS Office is an all-in-one productivity suite that contains the following applications and tools.

Writer - to create Word documents, CVs, resumes, and much more

Spreadsheet - to create Excel sheets used for data analysis and insights

Presentation - used to create impressive PowerPoint presentations

AirPage - online document collaboration tool

PDF - to create, edit, and open PDF documents

Besides these, WPS Office also has Teams, WPS Cloud, document conversion tools, and many more practical applications.

Amazing and Unique Features of WPS Office

WPS Office has powerful and unique features and functions, making it the best alternative to Microsoft Office, Libre Office, and other office suites. Some of the special and modern features and functions of WPS Office are listed below.

Free To Use

The most in-demand and unique feature of WPS Office is its free availability for all platforms. Users can use WPS Office on Windows, Mac, Linux, Android, and iOS devices free of cost.

Templates Library

WPS Office has a vast collection of attractive templates in its applications. You can use these built-in templates to design a CV, resume, presentation, etc. There is no need to create your documents from scratch. You can use any of the suitable templates and create your documents easily.

WPS Productivity Tools

WPS also contains many helpful productivity tools included in the Office suite. You can easily convert between different document formats. There is no need to use third-party conversion tools. You can also insert or remove watermarks from your document. There is a Screen Recorder in WPS Office, which helps you to record screens, record a particular window, or record using the Webcam of your PC.

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

WPS Academy

WPS Academy offers free easy to understand office tutorials. It provides free video tutorials regarding different features and functions of WPS Office and how to use them. These tutorials help you to master your skills in Excel, PowerPoint, Writer, and PDF applications.

Picture To PDF

This tool helps you to convert your images to PDFs. You can take pictures of the documents and then can generate PDF documents quickly. This feature lets you scan an entire book and make a PDF from all the scanned photos.

Auto Backup Feature

WPS Office also offers an Auto Backup feature. This feature helps you to create a local backup of all your documents. You can create your Word, PowerPoint, Excel, and document backups. You can also save this backup to WPS Cloud.

You can create a team of all your teammates using WPS Team. WPS Teams help you to interact with your colleagues easily. You can share your files. You can also track changes and see all files' version history.

How to Download WPS Office?

You can easily download WPS Office from its official website. Go to the website and click the Free Download option. After the download, run the installer file, and WPS Office will be installed on your PC.

Frequently Asked Questions

1. how to share powerpoint presentations on teams without displaying speaker notes.

You will need two screens to use the Presenter view to show the presentation without showing notes.

2. How do I change the Presenter mode in PowerPoint?

Go to the Slide Show option from the main menu in PowerPoint and check the Presenter View checkbox to use the presenter mode in PowerPoint.

How To Share PowerPoint On Teams Without Showing Notes - Wrap Up

You can easily share your PowerPoint presentation on Teams. You can use the Slide Show option or use the Presenter View to share your PowerPoint presentation. You can also use the PowerPoint Live option to share your PPT on Teams. This article provided you with a detailed tutorial on how to share PowerPoint on Teams without showing notes.

WPS Office is also a powerful solution that lets you share your PowerPoint presentation on WPS Teams in simple and easy steps. You can download WPS Office for free from its official website.

• 1. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 2. How to Use Microsoft Copilot in Teams (Step-by-Step）
• 3. How to Use Teams Presenter Mode for PowerPoint Presentations
• 4. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 5. How to Share PowerPoint on Teams: A Step-by-Step Guide
• 6. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.