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PhD research projects

PhD projects and studentships are defined pieces of research that an organisation wishes to explore. A research council may have provided funding for the project to ensure its successful outcome, although not all defined PhD projects have funding associated with them.

The availability of funded research projects varies significantly by subject area. They are usually offered in medical, scientific and technical disciplines, where the cost of research is high and where defined projects may be used to contribute to a wider area of research.

However, it is still worth checking to see if any funded research projects are available in the arts, humanities and social sciences.

The selection process for a funded project often works in the same way as applying for a job: there is usually only one place available, so it can be competitive. You also need to demonstrate your suitability to work alongside others in a research team.

Here are some things to remember:

• Funded projects tend to have early academic year deadlines, so be prepared to apply before January in the year before you plan to start your studies .
• Projects and studentships can be advertised in different places. The majority will be listed on FindaPhd.com and displayed below, but you should also check school and research centre/institute websites.
• Check the funding status and eligibility criteria of the project you are interested in. If there is no funding attached to it, then you will need to research other funding opportunities in order to finance your research.
• Some projects may require you to submit a research proposal as part of your application, or to contact a supervisor before you apply, but others won’t, so make sure you check the application requirements for what you need to submit.
• Application for PhD projects are usually made through the University of Edinburgh’s degree finder; however, there may be some exceptions. If you are in doubt, ask the project’s lead contact.

Find a PhD research project

If there aren’t any projects in your area.

If there are no PhD research projects available in your area of interest then you could try:

• Developing your own research idea
• School websites  (especially those in the College of Science and Engineering), which may be advertising projects separately
• Applying for a PhD through a doctoral training centre or partnership

PhD Projects – What is it & how to do one

When researching for your PhD program, you may encounter terms such as PhD projects, thesis, and more. What is a PhD project?

In this post, we explore what a PhD project is, and how is it different from say, PhD thesis and dissertation. We also look at what PhD students do to complete their project. 

What Is A PhD Project? What’s The Aim?

Diving into a PhD project is like embarking on a grand academic adventure at a university. It’s not just about getting that coveted title but about pushing the boundaries of knowledge in your chosen field.

The heart of a PhD lies in its project, a rigorous exploration led by you, the doctoral candidate, under the mentorship of seasoned faculty members.

A PhD project is usually documented down as a dissertation, thesis, or other research papers that would contribute to the current body of knowledge.

Imagine working on a project that not only challenges you intellectually but also has the potential to transform how we understand a particular phenomenon.

A PhD in economics might dissect the intricate dance of market forces and policies, providing fresh insights that could inform better decision-making in corporate America or even shape public policy.

The PhD project isn’t a solitary journey. It thrives on diversity, drawing strength from a rich tapestry of backgrounds and perspectives.

Recognising the value of this diversity, initiatives like The PhD Project, founded in 1994, have been pivotal. They aim to:

• increase the representation of minority groups in business schools,
•  enriching the academic environment and, by extension,
• the corporate landscape.

Through unique events and a robust support network, including partners like LinkedIn, these initiatives empower doctoral students, providing scholarships and resources to navigate the academic world.

These efforts underscore the importance of bringing historically underrepresented voices into academia.

By fostering a more diverse faculty, universities can inspire and educate the next generation of leaders, ensuring that the classroom reflects the diversity of the workforce and the customer base it serves.

What Do a PhD Student Do In A PhD Project?

When students are in their PhDs, they perform a myriad of tasks. Here are some that they do, as they complete their PhD programme: 

In-depth Research

At the core of a PhD project is the pursuit of new knowledge. Students engage in: 

• rigorous investigation,
• analyzing data, and
• exploring vast literatures to uncover novel insights in their field.

Whether it’s deciphering historical manuscripts or applying complex mathematical models, this foundational activity is where innovation begins.

Building a broad and diverse network is crucial.

PhD students connect with peers, faculty, and professionals across various platforms like LinkedIn, and at academic conferences.

These connections provide support, foster collaborations, and open doors to opportunities in academia and industry.

Guided by experienced professors, PhD students receive invaluable:

• direction, and

This mentor-mentee relationship is pivotal, offering insights from seasoned academics who’ve navigated similar paths and can share the nuances of academic and professional development.

Academic Writing

Crafting a dissertation is a monumental task that hones a student’s writing prowess. This extensive document encapsulates their research findings and contributions to the field, requiring clear, concise, and compelling communication.

PhD students spend hours learning how to write good academic writing. This is usually achieved by:

• Attending workshops
• Fixing drafts reviewed by more experienced academic
• Reading many research papers.

Presenting at Conferences and Seminars

Sharing research with the academic community is a key aspect of a PhD project. In fact, most PhD programs require their students to present papers.

Students present at conferences, engage in scholarly debates, and receive feedback, enhancing their research and building their reputation.

Many PhD students also take on teaching roles, leading undergraduate or graduate courses. This experience is not just about imparting knowledge but also about inspiring and guiding future generations, honing their own skills in communication and leadership in the process.

PhD Project vs PhD Dissertation

A PhD dissertation is the essence of your doctoral journey, distilled into a single, substantial document. It’s the narrative of your PhD project, a tale of discovery, challenge, and innovation.

In the world of academia, this dissertation is your passport to the realm of scholars. It’s where you present your research findings, meticulously compiled and critically analyzed, to your university and the wider scholarly community.

A PhD project as a voyage across the vast ocean of your field, where you chart unexplored territories and navigate through the complexities of your research question.

The dissertation, in contrast, is the logbook of this journey, capturing every eureka moment and every storm weathered. Faculty mentors, often guide you in weaving this narrative, ensuring your story not only contributes to academia but also enriches the diversity of thought within it.

This is where the potential to inspire the next generation of researchers lies, especially those from historically underrepresented backgrounds, fostering a more inclusive and dynamic academic workforce.

PhD Projects Explained

A PhD project is a comprehensive research endeavour undertaken by doctoral students to contribute new knowledge to their field. Its aim is to develop critical thinking, research skills, and subject-matter expertise, culminating in a dissertation that showcases the student’s findings.

Through this rigorous process, PhD candidates are prepared to become the next generation of scholars, educators, and leaders, capable of addressing complex challenges and advancing their disciplines.

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

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How to nail your PhD proposal and get accepted

Bethany Fagan Head of Content Marketing at PandaDoc

Reviewed by:

Olga Asheychik Senior Web Analytics Manager at PandaDoc

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A good PhD research proposal may be the deciding factor between acceptance and approval into your desired program or finding yourself back at the drawing board. Being accepted for a PhD placement is no easy task, and this is why your PhD proposal needs to truly stand out among a sea of submissions.

That’s why a PhD research proposal is important: It formally outlines the intended research, including methodology, timeline, feasibility, and many other factors that need to be taken into consideration.

Here is a closer look at the PhD proposal process and what it should look like.

→DOWNLOAD NOW: FREE PHD PROPOSAL TEMPLATE

Key takeaways

• A PhD proposal summarizes the research project you intend to conduct as part of your PhD program.
• These proposals are relatively short (1000-2000 words), and should include all basic information and project goals, including the methodologies/strategies you intend to use in order to accomplish them.
• Formats are varied. You may be able to create your own formats, but your college or university may have a required document structure that you should follow.

What is a PhD proposal?

In short, a PhD research proposal is a summary of the project you intend to undertake as part of your PhD program.

It should pose a specific question or idea, make a case for the research, and explain the predicted outcomes of that research.

However, while your PhD proposal may predict expected outcomes, it won’t fully answer your questions for the reader.

Your research into the topic will provide that answer.

Usually, a PhD proposal contains the following elements:

• A clear question that you intend to answer through copious amounts of study and research.
• Your plan to answer that question, including any methodologies, frameworks, and resources required to adequately find the answer.
• Why your question or project is significant to your specific field of study.
• How your proposal impacts, challenges, or improves the existing body of knowledge around a given topic.
• Why your work is important and why you should be the one to receive this opportunity.

In terms of length when writing a PhD proposal, there isn’t a universal answer.

Some institutions will require a short, concise proposal (1000 words), while others allow for a greater amount of flexibility in the length and format of the proposal.

Fortunately, most institutions will provide some guidelines regarding the format and length of your research proposal, so you should have a strong idea of your requirements before you begin.

Benefits of a strong PhD application

While the most obvious benefit of having a strong PhD application is being accepted to the PhD program , there are other reasons to build the strongest PhD application you can:

Better funding opportunities

Many PhD programs offer funding to students , which can be used to cover tuition fees and may provide a stipend for living expenses.

The stronger your PhD application, the better your chances of being offered funding opportunities that can alleviate financial burdens and allow you to focus on your research.

Enhanced academic credentials

A strong PhD application, particularly in hot-button areas of study, can lead to better career opportunities in academics or across a variety of industries.

Opportunities for networking and research

Research proposals that are very well grounded can provide footholds to networking opportunities and mentorships that would not be otherwise available.

However, creating an incredible proposal isn’t always easy.

In fact, it’s easy to get confused by the process since it requires a lot of procedural information.

Many institutions also place a heavy emphasis on using the correct proposal structure.

That doesn’t have to be the issue, though.

Often, pre-designed templates, like the PandaDoc research proposal templates or PhD proposal templates provided by the institution of your choice, can do most of the heavy lifting for you.

Research Proposal Template

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How to write a Phd proposal with a clear structure

We know that the prospect of writing a research proposal for PhD admission may appear the stuff of nightmares. Even more so if you are new to producing a piece such as this.

But, when you get down to the nitty gritty of what it is, it really isn’t so intimidating. When writing your PhD proposal you need to show that your PhD is worth it, achievable, and that you have the ability to do it at your chosen university.

With all of that in mind, let’s take a closer look at each section of a standard PhD research proposal and the overall structure.

1. Front matter

The first pages of your PhD proposal should outline the basic information about the project. That will include each of the following:

Project title

Typically placed on the first page, your title should be engaging enough to attract attention and clear enough that readers will understand what you’re trying to achieve.

Many proposals also include a secondary headline to further (concisely) clarify the main concept.

Contact information

Depending on the instructions provided by your institution, you may need to include your basic contact information with your proposal.

Some institutions may ask for blind submissions and ask that you omit identifying information, so check the program guidelines to be sure.

Research supervisor

If you already have a supervisor for the project, you’ll typically want to list that information.

Someone who is established in the field can add credibility to your proposal, particularly if your project requires extensive funding or has special considerations.

The guidelines from your PhD program should provide some guidance regarding any other auxiliary information that you should add to the front of your proposal.

Be sure to check all documentation to ensure that everything fits into the designated format.

2. Goals, summaries, and objectives

Once you’ve added the basic information to your document, you’ll need to get into the meat of your PhD proposal.

Depending on your institution, your research proposal may need to follow a rigid format or you may have the flexibility to add various sections and fully explain your concepts.

These sections will primarily be focused on providing high-level overviews surrounding your PhD proposal, including most of the following:

Overall aims, objectives, and goals

In these sections, you’ll need to state plainly what you aim to accomplish with your PhD research.

If awarded funding, what questions will your PHd proposal seek to answer? What theories will you test? What concepts will you explore in your research?

Briefly, how would you summarize your approach to this project?

Provide high-level summaries detailing how you mean to achieve your answers, what the predicted outcomes of your PhD research might be, and precisely what you intend to test or discover.

Significance

Why does your research matter? Unlike with many other forms of academic study (such as a master’s thesis ), doctorate-level research often pushes the bounds of specific fields or contributes to a given body of work in some unique way.

How will your proposed PhD research do those things?

Background details

Because PhD research is about pushing boundaries, adding background context regarding the current state of affairs in your given field can help readers better understand why you want to pursue this research and how you arrived at this specific point of interest.

While the information here may (or may not) be broken into multiple sections, the content here is largely designed to provide a high-level overview of your PhD proposal and entice readers to dig deeper into the methodologies and angles of approach in future sections.

Because so much of this section relies on the remainder of your document, it’s sometimes better to skip this portion of the PhD proposal until the later sections are complete and then circle back to it.

That way, you can provide concise summaries that refer to fully defined research methods that you’ve already explained in subsequent areas.

3. Methodologies and plans

Unlike a master’s thesis or a similar academic document, PhD research is designed to push the boundaries of its subject matter in some way.

The idea behind doctoral research is to expand the field with new insights and viewpoints that are the culmination of years of research and study, combined with a deep familiarity of the topic at hand.

The methodologies and work plans you provide will give advisors some insights into how you plan to conduct your research.

While there is no one right way to develop this section, you’ll need to include a few key details:

Research methods

Are there specific research methods you plan to use to conduct your PhD research?

Are you conducting experiments? Conducting qualitative research? Surveying specific individuals in a given environment?

Benefits and drawbacks of your approach

Regardless of your approach to your topic, there will be upsides and downsides to that methodology.

Explain what you feel are the primary benefits to your research method, where there are potential flaws, and how you plan to account for those shortfalls.

Choice of methodology

Why did you choose a given methodology?

What makes it the best method (or collection of methods) for your research and/or specific use case?

Outline of proposed work

What work is required for PhD research to be complete?

What steps will you need to take in order to capture the appropriate information? How will you complete those steps?

Schedule of work (including timelines/deadlines)

How long will it take you to complete each stage or step of your project?

If your PhDproject will take several years, you may need to provide specifics for more immediate timelines up front while future deadlines may be flexible or estimated.

There is some flexibility here.

It’s unlikely that your advisors will expect you to have the answer for every question regarding how you plan to approach your body of research.

When trying to push the boundaries of any given topic, it’s expected that some things may not go to plan.

However, you should do your best to make timelines and schedules of work that are consistent with your listed goals.

Remember : At the end of your work, you are expected to have a body of original research that is complete within the scope and limitations of the PhD proposal you set forth.

If your advisors feel that your subject matter is too broad, they may encourage you to narrow the scope to better fit into more standardized expectations.

4. Resources and citations

No PhD research proposal is complete without a full list of the resources required to carry out the project and references to help prove and validate the research.

Here’s a closer look at what you’ll need to submit in order to explain costs and prove the validity of your proposal:

Estimated costs and resources

Most doctoral programs offer some level of funding for these projects.

To take advantage of those funds, you’ll need to submit a budget of estimated costs so that assessors can better understand the financial requirements.

This might include equipment, expenses for fieldwork or travel, and more.

Citations and bibliographies

No matter your field of study, doctoral research is built on the data and observations provided by past contributors.

Because of this, you’ll need to provide citations and sources referenced in your PhD proposal documentation.

Particularly when it comes to finances and funding, it might be tempting to downplay the cost of the project.

However, it’s best to provide a realistic estimate in terms of costs so that you have enough of a budget to cover the PhD research.

Adjustments can be made at a later date, particularly as you conduct more research and dive further into the project.

Resources are often presented in the form of a table to make things easier to track and identify.

Using PhD proposal templates

Aside from any guidelines set forth by your institution, there are no particularly strict rules when it comes to the format of PhD proposals.

Your supervisor will be more than capable of guiding you through the process.

However, since everything is so structured and formal, you might want to use a PhD proposal template to help you get started.

Templates can help you stay on track and make sure your research proposal follows a certain logic.

A lot of proposal software solutions offer templates for different types of proposals, including PhD proposals.

But, should you use Phd proposal templates? Here are some pros and cons to help you make a decision.

• Expedites the proposal process.
• Helps you jumpstart the process with a flexible document structure.
• Often provides sections with pre-filled examples.
• Looks better than your average Word document.
• May be limiting if you adhere to it too much.
• Might not be perfectly suited to your specific field of research, requiring some customization.

In our PhD research proposal template , we give you just enough direction to help you follow through but we don’t limit your creativity to a point that you can’t express yourself and all the nuances of your research.

For almost all sections, you get a few useful PhD research proposal examples to point you in the right direction.

The template provides you with a typical PhD proposal structure that’s perfect for almost all disciplines.

It can come in quite handy when you have everything planned out in your head but you’re just having trouble putting it onto the page!

Writing a PhD proposal that convinces

Writing and completing a PhD proposal might be confusing at first.

You need to follow a certain logic and share all the required information without going too long or sharing too much about the project.

And, while your supervisor will certainly be there to guide you, the brunt of the work will still fall on your shoulders.

That’s why you need to stay informed, do your research, and don’t give up until you feel comfortable with what you’ve created.

If you want to get a head start, you might want to consider our research proposal template .

It will offer you a structure to follow when writing a PhD proposal and give you an idea on what to write in each section.

Start your 14 days trial with PandaDoc and check out all the tools you’ll have at your disposal!

Research proposals for PhD admission: tips and advice

One of the most important tips for any piece of writing is to know your audience. The staff reviewing your PhD proposal are going through a pile of them, so you need to make sure yours stands within a few seconds of opening it.

The way to do this is by demonstrating value and impact. Academic work is often written for a niche community of researchers in one field, so you need to demonstrate why your work would be valuable to people in that area.

The people reviewing your proposal will likely be in that field. So your proposal should be a little like a sales pitch: you need to write something engaging that identifies with the “customer”, speaks to a problem they’re having, and shows them a solution.

Taking some inspiration from the former University of Chicago professor Larry McEnerney , here are some ideas to keep in mind…

• It’s common for undergraduates and even seasoned academics to write in a specific format or style to demonstrate their understanding and signal that they’re part of the academic community. Instead, you want to write in such a way that actually engages the reader.
• Identify an uncharted or underexplored knowledge gap in your field, and show the reader you have what it takes to fill in that gap.
• Challenge the status quo. Set up an idea that people in your field take for granted — maybe a famous study you think is flawed — and outline how your project could knock it down.
• This is why it’s important to understand who your audience is. You have to write your proposal in such a way that it’s valuable for reviewers. But within your proposal, you should also clearly define which community of researchers your project is for, what problems they have, and how your project is going to solve those problems.
• Every community of researchers has their own implicit “codes” and “keywords” that signal understanding. These will be very different in each field and could be very subtle. But just by reading successful PhD research proposal examples in your field, you can get a sense of what those are and decide how you want to employ them in your own work.
• In this model authors start “at the bottom of the glass” with a very narrow introduction to the idea of the paper, then “fill the glass” with a broader and broader version of the same idea.
• Instead, follow a “problem-solution” framework. Introduce a problem that’s relevant to your intended reader, then offer a solution. Since “solutions” often raise their own new problems or questions, you can rinse and repeat this framework all the way through any section of your proposal.

But how can you apply that advice? If you’re following something like our research proposal template , here are some actionable ways to get started.

• Your title should be eye-catching , and signal value by speaking to either a gap in the field or challenging the status quo.
• Your abstract should speak to a problem in the field, one the reviewers will care about, and clearly outline how you’d like to solve it.
• When you list the objectives of your proposal , each one should repeat this problem-solution framework. You should concretely state what you want to achieve, and what you’re going to do to achieve it.
• While you survey your chosen field in the literature review, you should refer back to the knowledge gap or status quo that you intend to work on. This reinforces how important your proposed project is, and how valuable it would be to the community if your project was successful.
• While listing your research limitations , try to hint at new territory researchers might be able to explore off the back of your work. This illustrates that you’re proposing boundary-pushing work that will really advance knowledge of the field.
• While you’re outlining your funding requirements , be clear about why each line item is necessary and bring it back to the value of your proposed research. Every cent counts!

Frequently asked questions

How long should a phd proposal be.

There really isn’t a specific rule when it comes to the length of a PhD proposal. However, it’s generally accepted that it should be between 1,000 and 2,000 words.

It’s difficult to elaborate on such a serious project in less than 1,000 words but going over 2,000 is often overkill. You’ll lose people’s attention and water down your points.

What’s the difference between a dissertation proposal and a PhD proposal?

There seems to be some confusion over the terms “dissertation” and “PhD” and how you write proposals for each one. However, “dissertation” is just another name for your PhD research so the proposal for a dissertation would be the same since it’s quite literally the same thing.

Does a PhD proposal include budgeting?

Yes, as mentioned, you need to demonstrate the feasibility of your project within the given time frame and with the resources you need, including budgets. You don’t need to be exact, but you need to have accurate estimates for everything.

How is a PhD proposal evaluated?

This will change from one institution to another but these things will generally have a big impact on the reviewers:

• The contribution of the project to the field.
• Design and feasibility of the project.
• The validity of the methodology and objectives.
• The supervisor and their role in the field.

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Originally published June 9, 2023, updated February 6, 2024

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Research Proposal Example/Sample

Detailed Walkthrough + Free Proposal Template

If you’re getting started crafting your research proposal and are looking for a few examples of research proposals , you’ve come to the right place.

In this video, we walk you through two successful (approved) research proposals , one for a Master’s-level project, and one for a PhD-level dissertation. We also start off by unpacking our free research proposal template and discussing the four core sections of a research proposal, so that you have a clear understanding of the basics before diving into the actual proposals.

• Research proposal example/sample – Master’s-level (PDF/Word)
• Research proposal example/sample – PhD-level (PDF/Word)
• Proposal template (Fully editable) 

If you’re working on a research proposal for a dissertation or thesis, you may also find the following useful:

• Research Proposal Bootcamp : Learn how to write a research proposal as efficiently and effectively as possible
• 1:1 Proposal Coaching : Get hands-on help with your research proposal

PS – If you’re working on a dissertation, be sure to also check out our collection of dissertation and thesis examples here .

FAQ: Research Proposal Example

Research proposal example: frequently asked questions, are the sample proposals real.

Yes. The proposals are real and were approved by the respective universities.

Can I copy one of these proposals for my own research?

As we discuss in the video, every research proposal will be slightly different, depending on the university’s unique requirements, as well as the nature of the research itself. Therefore, you’ll need to tailor your research proposal to suit your specific context.

You can learn more about the basics of writing a research proposal here .

How do I get the research proposal template?

You can access our free proposal template here .

Is the proposal template really free?

Yes. There is no cost for the proposal template and you are free to use it as a foundation for your research proposal.

Where can I learn more about proposal writing?

For self-directed learners, our Research Proposal Bootcamp is a great starting point.

For students that want hands-on guidance, our private coaching service is recommended.

Psst… there’s more!

This post is an extract from our bestselling short course, Research Proposal Bootcamp . If you want to work smart, you don't want to miss this .

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How to Prepare a PhD Research Plan/Schedule?

PhD research plan is a structured schedule for completing different objectives and milestones during a given timeframe. Scholars are usually unaware of it. Let us find out how to prepare it. 

Between March 2021 to 2022, I read almost 15 different research proposals from students (for their projects) and only a single one, I found, with a comprehensive research plan for 3 years. Which is still not, kind of practical, probably copied from other students. 

Such entities are not known to over 90% of students, if some know that because their university asked for but unfortunately, this basic procedure lacks penetration among students. I don’t know the exact reason, but students lack a basic understanding of the research process. 

Meaning, that they don’t know or perhaps don’t complete their course work needly. PhD research requires many documents, SOPs and write-ups, before even starting it. For example, a rough research plan, research proposal, initial interview, competence screening, grant proposal and so on. 

However, the requirement varies among universities and thus knowledge regarding basic procedures often also varies among students. So I’m not blaming students but certainly, it is the fault of the university side, as well.  

When you come up with a research proposal with a research schedule or entire plant, certainly it will create a positive image and good reputation. So it is important. But how to prepare it? 

Hey, there I’m Dr Tushar, a PhD tutor and coach. In this article, we will understand how we can prepare a structured plan for the PhD research and how to execute it. 

So let’s get started.  

How to prepare a PhD research plan/schedule?

A PhD research plan or schedule can be prepared using the GANTT chart which includes a month, semester or year-wise planning of the entire PhD research work. 

First, enlist goals and objectives.

It’s not about your research objective enlisted in your proposal. I’m talking about the objectives of your PhD. Take a look at some of the objectives.

Note that these are all the objectives that should be completed during the PhD, but not limited to a specific subject. Note you have to show how you can complete or achieve each objective during the entire tenure of your work. 

And that is what the plan/schedule is all about. Next, explain the time duration. The time required to complete each goal, roughly. For example, a semester or a year to complete the course work or 4 to 8 months for completion of ethical approval. 

Now two things must be known to you, at this point in time. 

• First, enlist the time required to complete each objective, as aforementioned. 
• Second, what goals would you complete during each semester?

For instance, course work takes a semester to complete, but during the period a scholar can also craft their PhD research title, research proposal, ethical approval and grant proposals. 

Now it is also crucial to know that there is no time bound to complete goals, but it should be completed as you explained. Let’s say you can plant it for 3 years, 4 or even 5 years depending on the weightage of your work. 

In summary, the answer to the question of how to prepare a research plan is, 

• Enlist your goals or objectives. 
• Decide the time required to complete each goal.
• Prepare a GANTT chart.  

Now you have prepared zero-date planning for your research but how to present it? The answer is a GANTT chart.   

GANTT chart for PhD research plan: 

GANTT chart is a task manager and graphical presentation of how and how many tasks are completed or should be completed against a given time duration. Take a look at the image below. 

How can you prepare one?

Open MS Excel (on Windows) or numbers (on Mac).

Enlist goals or objectives in a column. 

Enlist years (duration of PhD) in a row and bifurcate them into individual semesters. You can also prepare a month-wise plan, that’s totally up to you. In my opinion, semester-wise planning is good because research is a lengthy and time-consuming process. So monthly planning would not work. 

To make a chart more attractive and readable use colors, as I used. Now mark a ‘cell’ against a column and row showing the objective which you are going to complete in a semester. Take a look. 

After the end of this, your GANTT chart would look like this. 

You can prepare a month-wise planning, individual semester-wise planning and goal-wise planning etc. I will explain these things in upcoming articles on 5 different types of GANTT charts for PhD.  

Custom writing services: 

If you find difficulties in preparing a research plan, synopsis, proposal or GANTT chart. We can work on behalf of you. Our costume services are, 

• Synopsis writing 
• Project writing 
• Research proposal writing 
• Research planning and GANTT chart preparation. 

You can contact us at [email protected] or [email protected] to get more information. 

Wrapping up: 

Planning and executing a research schedule are two different things. Oftentimes, students just prepare as per the requirements and then do work as per their convenience. Then they are stuck in one place and just work around the time. 

Plan things. Make your own GANTT chart, put it on your work table or stick it on a wall so that you can see it daily. Try to achieve each goal in time. Trust me things will work and you will complete your PhD before anyone else.  

Dr. Tushar Chauhan is a Scientist, Blogger and Scientific-writer. He has completed PhD in Genetics. Dr. Chauhan is a PhD coach and tutor.

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Planning your PhD research: A 3-year PhD timeline example

Planning out a PhD trajectory can be overwhelming. Example PhD timelines can make the task easier and inspire. The following PhD timeline example describes the process and milestones of completing a PhD within 3 years.

Elements to include in a 3-year PhD timeline

What to include in a 3-year PhD timeline depends on the unique characteristics of a PhD project, specific university requirements, agreements with the supervisor/s and the PhD student’s career ambitions.

For instance, some PhD students write a monograph while others complete a PhD based on several journal publications. Both monographs and cumulative dissertations have advantages and disadvantages , and not all universities allow both formats. The thesis type influences the PhD timeline.

The most common elements included in a 3-year PhD timeline are the following:

The example scenario: Completing a PhD in 3 years

Many (starting) PhD students look for examples of how to plan a PhD in 3 years. Therefore, let’s look at an example scenario of a fictional PhD student. Let’s call her Maria.

In order to complete her PhD programme, Maria also needs to complete coursework and earn 15 credits, or ECTS in her case.

Example: planning year 1 of a 3-year PhD

Most PhD students start their first year with a rough idea, but not a well-worked out plan and timeline. Therefore, they usually begin with working on a more elaborate research proposal in the first months of their PhD. This is also the case for our example PhD student Maria.

Example: Planning year 2 of a 3-year PhD

Example: planning year 3 of a 3-year phd, example of a 3 year phd gantt chart timeline.

Combining the 3-year planning for our example PhD student Maria, it results in the following PhD timeline:

Final reflection

In fact, in real life, many PhD students spend four years full-time to complete a PhD based on four papers, instead of three. Some extend their studies even longer.

Master Academia

Get new content delivered directly to your inbox, 10 amazing benefits of getting a phd later in life, how to prepare your viva opening speech, related articles, key quotes to motivate and drive academic success, the best answers to “what are your plans after graduation”, ten reasons not to pursue an academic career, how many conferences postgrads should attend.

• Find Your Perfect PhD
• Finding a PhD

Find Your PhD, Fast Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest. Search Now

• When looking for PhD research projects, a great place to start is with our comprehensive and up-to-date database .
• Speak with lecturers within your area of interest about potential PhD opportunities they may have.
• Attend Postgraduate Events . Whilst there, speak to current PhD students and career advisors to get an awareness of what PhD projects are on offer.
• Visit the postgraduate section of university websites and the PhD Research Council section of the GOV.UK website

Finding A PhD

Searching for PhD research projects can sometimes feel like daunting process. Often, it’s difficult to know where to find a PhD position or where to even start.

To make this searching process as easy as possible for you, we’ve curated a collection of the best places to search for PhD projects. By using our recommended collection, you should hopefully gain a greater insight into where your interests lie and which programme is best suited for you.

Our Comprehensive and Up-To-Date Directory

We can’t create a list of great resources and not include ourselves! At DiscoverPhDs, our primary aim is to connect great students to great PhD projects. To enable this, we provide a comprehensive database of PhD projects offered from universities all across the UK.

We regularly add to our database to ensure you’re getting the latest opportunities and the most relevant information and programme details. On top of this, we’ve created our database to be as easy to use as possible; all our PhD listings provide a direct ‘apply’ link or contact email address of the lead supervisor. This enables you to:

• Request further information about any aspect of the position,
• Enquire about the specific applications process,
• Connect directly with the supervisor

Universities Websites

Search on the website of the universities you are interested in as some many only be listing PhD research projects internally or may link you to other opportunities such as Professional Doctorate Programmes. As examples, have a look at the research pages of The University of Cambridge , Cardiff University , University of Leicester , Sheffield University and The University of Glasgow .

Your Current Supervisor

If you’re currently undertaking a research project or dissertation as part of your undergraduate or master’s degree, it would be a good idea to speak to your current supervisor. Not only would you have already built a good rapport with them, but having worked with you they will have a good idea on what PhD positions would utilise your strengths or best interest you. In fact, a noticeable percentage of past and current PhD students came into their PhD programme because of being recommended by their undergraduate supervisor. Your supervisor will be well-connected – make sure you take advantage of these opportunities.

Tip: Don’t just limit your discussion to your own personal supervisor. All supervisors are within their field of work because they have a natural passion for research and teaching. As such, most supervisors will be more than happy to help any student who wishes to follow in their footsteps and make their own impact.

Postgraduate Events

Nearly all universities hold regular Postgraduate Fairs and Open Days. As part of these events, current postgraduate students may be on hand to share their experiences of their projects and university. This is a fantastic opportunity to not only find out what PhDs the university is offering but to find out more about their facilities, research labs and library collection, etc. Given that you will be heavily relying on these resources during your PhD, it’s important that you know what’s provided by each university. Hearing student stories about what PhD life is really like, what to expect from supervisors and some of the challenges that current students have encountered can be really useful in your decision making process.

Besides the above, career advisers may also be available at these events. Speaking to them will help you understand what you can do with a PhD, whether a PhD is right for you, what degree class you’re expected to hold and how best to prepare for research projects. Seeing as they would have helped many PhD candidates through the decision-making process before, they will provide you with some invaluable insight that you would otherwise be oblivious to.

To help bring all Postgraduate Fairs and Open Days offered across all universities together, we’ve created a helpful Postgraduate Events page which we highly recommend you check out.

Research Councils

Research councils are nationally funded agencies which offer sponsored PhD research projects (also known as a PhD studentship). Different research councils cover different areas of research, these include:

• The Arts and Humanities Research Council (AHRC),
• The Biotechnology and Biological Sciences Research Council ( BBSRC ),
• Economic and Social Research Council (ESRC),
• The Engineering and Physical Sciences Research Council ( EPSRC ),
• Natural Environment Research Council ( NERC ).

The GOV.UK website has a full list of nationally-funded research councils available online. You can find further details on these councils on the GOV.UK website.

Although our database includes PhD programmes offered by these research councils, it would be a good idea to regularly browse the website of the ones you are particularly interested in case they list some internal only. These councils play an important role in supporting and encouraging doctoral researchers and they regularly hold calls for applications for PhD funding. If you or your potential supervisor have a PhD project proposal defined but need funding, then applying to these calls may become a key first milestone in your postgraduate research journey.

For example, the EPSRC offers a Doctoral Training Partnership programme in which a research student is given funding to pursue postgraduate study with a research question that aligns with the Councils core engineering and physical sciences themes. These awards often have eligibility criteria linked to them, impacting which postgraduate research students can apply; an international student, for example, may not be able to apply to a certain UK based scholarship scheme but there are several other options that can still help you fund your doctoral research; this may involve taking out a postgraduate loan (or more specifically a postgraduate doctoral loan).

To make this searching process as easy as possible for you, we’ve curated a collection of the best places to search for a PhD. By using our recommended collection, you should hopefully gain a greater insight into where your interests lie and which programme is best suited for you.

Further Resources

As you continue your search of PhD research projects, be sure to check our our PhD advice articles, including how to prepare for your PhD application, and interviews with current and past doctoral students. Many of the people we’ve interviewed have completed degrees within a STEM discipline; they offer a wide range of advice on their individual approaches to applied research and independent study, as well as sharing some the impact their work has had. Many have continued the research of their projects within academia after finishing, whilst some have developed successful careers in industry and business sectors.

It’s worth noting that when you apply to undertake doctoral study, you may first be registered as an MPhil researcher, depending on the specific doctoral programme you apply for, officially become a full PhD student after passing an upgrade viva. At the upgrade stage, some students do decide to graduate with an MPhil research degree rather than pursuing further PhD study however this is less common.

We hope the above list will help you find the perfect PhD position and earn your doctoral degree.

If you have any recommendations besides these resources, please let us know at [email protected] so we can look to add it.

If you’re ready to start your search for your PhD, start now with our  PhD database .

Browse PhDs Now

Join thousands of students.

Join thousands of other students and stay up to date with the latest PhD programmes, funding opportunities and advice.

Unraveling the Mysteries of PhD Project Topics Selection

Blog Summary

A PhD requires distinct skill sets from a master’s and a bachelor’s. The biggest obstacle for PhD candidates is choosing a project subject or problem statement. This blog article aims to inform readers about how to select and complete their PhD projects. Your inner motivation and areas of interest should be the top considerations while selecting your specialization. Never start a PhD program without getting clarification on the research labs you should choose. For application alerts, while enrolled in your master’s program, register with PhD Portals. Select an interest-provoking subject, then read everything there is to know about it. A successful thesis requires adhering to the “Write, Rewrite, and Write” cycle.

Tips to Write your PhD Thesis

Pursuing a PhD, unlike your master’s or bachelor’s program, demands altogether different skill sets. You have a fixed set of subjects with some open elective and core-elective to study in those programs. But in a PhD program , you are aware of your stream of study like computer science, management, finance, humanities, etc.

But the PhD project topics on which you carry out research are wide open. You are supposed to narrow down to a particular thesis topic idea or field of study. Selecting a PhD project topic or problem statement is the biggest challenge for PhD students. This blog post attempts to educate scholars on selecting a PhD project of their choice and completing it.

How Do I Choose a PhD Project?

Choosing a PhD project topic is the primary work in pursuing a PhD program. It is not like choosing an undergraduate or postgraduate program. It demands patience. So, take your time.

Next, you should be in a position to decide what type of PhD project you want to pursue. Broadly there are three types of PhD projects:

• Advertised PhD projects
• Self-proposed PhD projects
• Professional Doctorates

The Advertised Projects are common in Science, Technology, Engineering, and Medicine (STEM) . Research groups and Well-established laboratories offer these programs.

The Self-proposed projects are common in the Humanities and Arts arena. Here, you are free to choose a thesis topic as long as it falls in the purview of a research topic.

Professional Doctorates in vocational subjects like Business and Management awarded to practitioners are not academic qualifications.

What Makes a good PhD Project?

A PhD project should, first of all, have a clear goal. So, it starts with a proposal. A PhD proposal is a clear and concise document illustrating the problem statement and the goals of your work. It should also highlight why it is worth pursuing?

A typical PhD project involves Five steps:

• Identifying a problem statement
• Carrying out a comprehensive literature review
• Conducting Original Research and finding out results
• Producing a Thesis that documents your results
• Writing the thesis and taking up Viva-Voce 

Tips for choosing a PhD project and topics

Here you have two sets of Tips:

• Tips to Apply for a PhD project and choosing a PhD project topic

Tips to Apply for a PhD project

1. Be Aware of Your Niche

Just because you are a computer science postgraduate and AI or Data Science is the trend; You needn’t select these areas. What matters is your interest and inner drive that should be the priority in choosing your niche.

2. Your Comfort Level to Relocate to Another City

Once you have identified your niche and the University/Research Labs, you may have to relocate to a new city. Make up your mind to relocate and also be decisive in making your choice.

3. Identify the Departments and Research Labs Succinctly

You are supposed to conduct a lot of research before boiling it down to a particular Department or University. This is a necessity as it is crucial to identify your core interests and ideas.

4. Obtain Clarity from Your Research Supervisor

Never dive into a PhD program without seeking clarity about the Research labs you are supposed to join. If it is a funded project, get clarification about all facts that are not obvious. Have one to one discussion with your Research Supervisor over Skype or any messenger to seek clarity regarding questions like,

• How many people work in the lab?
• What are their designations?
• Are you supposed to collaborate with any of them?

5. Register with PhD Portals to Get Application Alerts

During your Master’s Program, register with online portals that provide information on PhD programs offered by various Labs and Universities. This helps you to be informed about itineraries of multiple institutes.

6. Seek Seniors and Teachers Help

Ignorance is the biggest culprit that sinks your career ship. Regardless of how small your doubt is, get it clarified from your professors and seniors. Discuss issues like how to formulate an email, cover letter, resume, and other application procedures.

7. Understand the Team Well

It is not only the project that should create enthusiasm; it is also the team you will be working with. The team is vital to complete a project. Before diving into a project, try to understand whether you can get along with your teammates. 

8. Different Types of Funding Exists

When you apply for funded projects, you often come across various types. Some are not funded, while some are competition-funded also. Your enthusiasm for getting into the project plays a vital role in the supervisors picking you in competitive funding. So, Love your work to the core. 

9. Always Apply for More than One University/Institute

Prepare as many applications as possible and shoot them to different institutes. This process provides a wide array of experience in how to draft an application and approach the institutes. Such skills will help you in the long term.

10. Failure is the Stepping Stone to Success

You might fail once or twice in getting shortlisted or fail to perform in the interview. The number of interviews you have faced will help nurture your interpersonal skills.

Below are the general tips any PhD scholar should follow to be successful.

• While choosing a PhD project topic most crucial parameter is to rely on a topic that is interesting for you.
• Thoroughly read everything about the topic.
• Find a theoretical basis to support your idea.
• Be prepared to shift gears as the research progresses and your presumptions about the outcomes change.
• Be open to taking inputs from others to fine-tune your views.
• Formulate a committee of researchers,
• Be diligent in gathering data.
• The Panache for Effective Thesis Writing is Follow ing the “Write, Rewrite, and Write” Cycle. It doesn’t matter if your writing is good or bad; take tips from professional writers online. Most importantly, Good writing is all about Editing again and again. So, never feel daunted by Thesis writing; enjoy every bit of it.
• Sit with your Research Supervisor and prepare well-structured content with a Table of Content adequately defined. Regardless of being an expert writer or novice, your first draft always needs tweaking. Never be disheartened by re-editing work patience is key here.
• Thesis Writing needn’t be boring and monotony work. Bring in flair to your writing by inserting adjectives, says, expert writers.
• A chronologically written thesis is a misconception. As soon as you complete a piece of experiment or research, document it neatly when it is fresh in your mind. Later it can be integrated into the Final Thesis as per the Table of Contents.
• Once you research and write a chapter, take a break and come back with a critical perspective to discover possible mistakes. This always helps. Do not write in a marathon-style take breaks.
• Plagiarism is the biggest enemy of any research document. Whenever you quote an existing work, paraphrase properly and provide references and citations. 
• All universities have their Templates and Preferred Style of References . Religiously stick to the guidelines given by your university.
• Follow the same house style of spellings does not club “-ize” with “-ise” styles. If you prefer to use “improvize,” use it in all places, do not mix up with “improvise.”
• While quoting from other sources, ensure that you do not make spelling mistakes. Copy the quotes exactly.
• Your thesis is the window to showcase both your professionalism and research abilities to the outer world. Work with diligence and give it a professional appeal.

Why TSL-UCN?

Taksha Smartlabz in association with the University of Central Nicaragua (TSL-UCN) provides various PhD programs with an advanced blended learning system that is designed with working professionals in mind. It provides the opportunity to study from anywhere and at any time.

Taking up a PhD project involves various steps. Initially, you have to identify the domain of your interest and apply for a university or research lab. On getting selected, get involved in the meticulous work of carrying out research, documenting your findings, publishing papers, coming up with thesis work, and defending your work in research gathering.

The process of selecting your PhD project is the most crucial step in the entire process. Understanding whether you are looking out for Advertised/Self Proposed PhD projects or Professional Doctorates is vital in the initial stages.

Start your journey to obtaining a PhD

Enroll now, to reap the benefits of this program, and obtain a PhD in your niche.

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• 04 January 2019

Six project-management tips for your PhD

• Angel Santiago-Lopez 0

Angel Santiago-Lopez is a PhD candidate at the Georgia Institute of Technology in Atlanta.

You can also search for this author in PubMed   Google Scholar

In my experience, a PhD project sometimes feels like it demands more time than is possible — especially if you were hoping to maintain a healthy work–life balance. In my view, every graduate-school curriculum should carry a course on project management.

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doi: https://doi.org/10.1038/d41586-018-07860-6

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9 things you should consider before embarking on a PhD

June 23, 2021 | 15 min read

By Andy Greenspon

The ideal research program you envision is not what it appears to be

Editor's Note:  When Andy Greenspon wrote this article, he was a first-year student in Applied Physics at Harvard. Now he has completed his PhD. — Alison Bert, June 23, 2021

If you are planning to apply for a PhD program, you're probably getting advice from dozens of students, professors, administrators your parents and the Internet. Sometimes it's hard to know which advice to focus on and what will make the biggest difference in the long-run. So before you go back to daydreaming about the day you accept that Nobel Prize, here are nine things you should give serious thought to. One or more of these tips may save you from anguish and help you make better decisions as you embark on that path to a PhD.

1. Actively seek out information about PhD programs.

Depending on your undergraduate institution, there may be more or less support to guide you in selecting a PhD program – but there is generally much less than when you applied to college.

On the website of my physics department, I found a page written by one of my professors, which listed graduate school options in physics and engineering along with resources to consult. As far as I know, my career center did not send out much information about PhD programs. Only after applying to programs did I find out that my undergraduate website had a link providing general information applicable to most PhD programs. This is the kind of information that is available all over the Internet.

So don't wait for your career center or department to lay out a plan for you. Actively seek it out from your career center counselors, your professors, the Internet — and especially from alumni from your department who are in or graduated from your desired PhD program. First-hand experiences will almost always trump the knowledge you get second-hand.

2. A PhD program is not simply a continuation of your undergraduate program.

Many students don't internalize this idea until they have jumped head-first into a PhD program. The goal is not to complete an assigned set of courses as in an undergraduate program, but to develop significant and original research in your area of expertise. You will have required courses to take, especially if you do not have a master's degree yet, but these are designed merely to compliment your research and provide a broad and deep knowledge base to support you in your research endeavors.

At the end of your PhD program, you will be judged on your research, not on how well you did in your courses. Grades are not critical as long as you maintain the minimum GPA requirement, and you should not spend too much time on courses at the expense of research projects. Graduate courses tend to be designed to allow you to take away what you will find useful to your research more than to drill a rigid set of facts and techniques into your brain.

3. Take a break between your undergraduate education and a PhD program.

You are beginning your senior year of college, and your classmates are asking you if you are applying to graduate school. You think to yourself, "Well, I like studying this topic and the associated research, and I am going to need a PhD if I want to be a professor or do independent research, so I might as well get it done as soon as possible." But are you certain about the type of research you want to do? Do you know where you want to live for the next five years? Are you prepared to stay in an academic environment for nine years straight?

Many people burn out or end up trudging through their PhD program without a thought about what lies outside of or beyond it. A break of a year or two or even more may be necessary to gain perspective. If all you know is an academic environment, how can you compare it to anything else? Many people take a job for five or more years before going back to get their PhD. It is true though that the longer you stay out of school, the harder it is to go back to an academic environment with lower pay and a lack of set work hours. A one-year break will give you six months or so after graduation before PhD applications are due. A two-year gap might be ideal to provide time to identify your priorities in life and explore different areas of research without having school work or a thesis competing for your attention.

Getting research experience outside of a degree program can help focus your interests and give you a leg up on the competition when you finally decide to apply. It can also help you determine whether you will enjoy full-time research or if you might prefer an alternative career path that still incorporates science, for example, in policy, consulting or business — or a hybrid research job that combines scientific and non-scientific skills.

I will be forever grateful that I chose to do research in a non-academic environment for a year between my undergraduate and PhD programs. It gave me the chance to get a feel for doing nothing but research for a full year. Working at the Johns Hopkins University Applied Physics Laboratory in the Space Division, I was the manager of an optics lab, performing spectroscopic experiments on rocks and minerals placed in a vacuum chamber. While my boss determined the overall experimental design, I was able to make my own suggestions for experiments and use my own discretion in how to perform them. I presented this research at two national conferences as well — a first for me. I was also able to learn about other research being performed there, determine which projects excited me the most, and thus narrow down my criteria for a PhD program.

4. Your current area of study does not dictate what you have to study in graduate school.

You might be studying the function and regulation of membrane proteins or doing a computational analysis of the conductivity of different battery designs, but that doesn't mean your PhD project must revolve around similar projects. The transition between college or another research job to a PhD program is one of the main transitions in your life when it is perfectly acceptable to completely change research areas.

If you are doing computation, you may want to switch to lab-based work or vice versa. If you are working in biology but have always had an interest in photonics research, now is the time to try it out. You may find that you love the alternative research and devote your PhD to it, you might hate it and fall back on your previous area of study — or you may even discover a unique topic that incorporates both subjects.

One of the best aspects of the PhD program is that you can make the research your own. Remember, the answer to the question "Why are you doing this research?" should not be "Well, because it's what I've been working on for the past few years already."While my undergraduate research was in atomic physics, I easily transitioned into applied physics and materials science for my PhD program and was able to apply much of what I learned as an undergraduate to my current research. If you are moving from the sciences to a non-STEM field such as social sciences or humanities, this advice can still apply, though the transition is a bit more difficult and more of a permanent commitment.

5. Make sure the PhD program has a variety of research options, and learn about as many research groups as possible in your first year.

Even if you believe you are committed to one research area, you may find that five years of such work is not quite what you expected. As such, you should find a PhD program where the professors are not all working in the same narrowly focused research area. Make sure there are at least three professors working on an array of topics you could imagine yourself working on.

In many graduate programs, you are supposed to pick a research advisor before even starting. But such arrangements often do not work out, and you may be seeking a new advisor before you know it. That's why many programs give students one or two semesters to explore different research areas before choosing a permanent research advisor.

In your first year, you should explore the research of a diverse set of groups. After touring their labs, talking to the students, or sitting in on group meetings, you may find that this group is the right one for you.

In addition, consider the importance of who your research advisor will be. This will be the person you interact with regularly for five straight years and who will have a crucial influence on your research. Do you like their advising style? Does their personality mesh with yours? Can you get along? Of course, the research your advisor works on is critical, but if you have large disagreements at every meeting or do not get helpful advice on how to proceed with your research, you may not be able to succeed. At the very least, you must be able to handle your advisor's management of the lab and advising style if you are going to be productive in your work. The Harvard program I enrolled in has professors working on research spanning from nanophotonics to energy materials and biophysics, covering my wide range of interests. By spending time in labs and offices informally chatting with graduate students, I found an advisor whose personality and research interests meshed very well with me. Their genuine enthusiasm for this advisor and their excitement when talking about their research was the best input I could have received.

6. Location is more important than you think — but name recognition is not.

The first consideration in choosing a PhD program should be, "Is there research at this university that I am passionate about?" After all, you will have to study this topic in detail for four or more years. But when considering the location of a university, your first thought should not be, "I'm going to be in the lab all the time, so what does it matter if I'm by the beach, in a city, or in the middle of nowhere." Contrary to popular belief, you will have a life outside of the lab, and you will have to be able to live with it for four or more years. Unlike when you were an undergraduate, your social and extracurricular life will revolve less around the university community, so the environment of the surrounding area is important. Do you need a city atmosphere to be productive? Or is your ideal location surrounded by forests and mountains or by a beach? Is being close to your family important? Imagine what it will be like living in the area during the times you are not doing research; consider what activities will you do and how often will you want to visit family.

While many of the PhD programs that accepted me had research that truly excited me, the only place I could envision living for five or more years was Boston, as the city I grew up near and whose environment and culture I love, and to be close to my family.

While location is more important than you think, the reputation and prestige of the university is not. In graduate school, the reputation of the individual department you are joining — and sometimes even the specific research group you work in — are more important. There, you will develop research collaborations and professional connections that will be crucial during your program and beyond. When searching for a job after graduation, other scientists will look at your specific department, the people you have worked with and the research you have done.

At the Asgard Irish Pub in Cambridge, Massachusetts, Andy Greenspon talks with fellow graduate students from Harvard and MIT at an Ask for Evidence workshop organized by Sense About Science. He grew up near Boston and chose to go to graduate school there.

7. Those time management skills you developed in college? Develop them further.

After surviving college, you may think you have mastered the ability to squeeze in your coursework, extracurricular activities and even some sleep. In a PhD program, time management reaches a whole new level. You will not only have lectures to attend and homework to do. You will have to make time for your research, which will include spending extended periods of time in the lab, analyzing data, and scheduling time with other students to collaborate on research.

Also, you will most likely have to teach for a number of semesters, and you will want to attend any seminar that may be related to your research or that just peaks your interest. To top it all off, you will still want to do many of those extracurricular activities you did as an undergraduate. While in the abstract, it may seem simple enough to put this all into your calendar and stay organized, you will find quickly enough that the one hour you scheduled for a task might take two or three hours, putting you behind on everything else for the rest of the day or forcing you to cut other planned events. Be prepared for schedules to go awry, and be willing to sacrifice certain activities. For some, this might be sleep; for others, it might be an extracurricular activity or a few seminars they were hoping to attend. In short, don't panic when things don't go according to plan; anticipate possible delays and be ready to adapt.

8. Expect to learn research skills on the fly – or take advantage of the training your department or career center offers.

This may be the first time you will have to write fellowship or grant proposals, write scientific papers, attend conferences, present your research to others, or even peer-review scientific manuscripts. From my experience, very few college students or even PhD students receive formal training on how to perform any of these tasks. Usually people follow by example. But this is not always easy and can be quite aggravating sometimes. So seek out talks or interactive programs offered by your department or career center. The effort will be well worth it when you realize you've become quite adept at quickly and clearly explaining your research to others and at outlining scientific papers and grant proposals. Alternatively, ask a more experienced graduate student or your advisor for advice on these topics. In addition, be prepared for a learning curve when learning all the procedures and processes of the group you end up working in. There may be many new protocols to master, whether they involve synthesizing chemicals, growing bacterial cells, or aligning mirrors on an optical table. In addition, the group may use programming languages or data analysis software you are unfamiliar with. Don't get discouraged but plan to spend extra effort getting used to these procedures and systems. After working with them regularly, they will soon become second nature. When I first started my job at Johns Hopkins, I felt overwhelmed by all the intricacies of the experiment and definitely made a few mistakes, including breaking a number of optical elements. But by the end of my year there, I had written an updated protocol manual for the modifications I had made to the experimental procedures and was the "master" passing on my knowledge to the next person taking the job.

9. There are no real breaks.

In a stereotypical "9-to-5" job, when the workday is over or the weekend arrives, you can generally forget about your work. And a vacation provides an even longer respite. But in a PhD program, your schedule becomes "whenever you find time to get your work done." You might be in the lab during regular work hours or you might be working until 10 p.m. or later to finish an experiment. And the only time you might have available to analyze data might be at 1 a.m. Expect to work during part of the weekend, too. Graduate students do go on vacations but might still have to do some data analysis or a literature search while away.

As a PhD student, it might be hard to stop thinking about the next step in an experiment or that data sitting on your computer or that paper you were meaning to start. While I imagine some students can bifurcate their mind between graduate school life and everything else, that's quite hard for many of us to do. No matter what, my research lies somewhere in the back of my head. In short, your schedule is much more flexible as a PhD student, but as a result, you never truly take a break from your work.

While this may seem like a downer, remember that you should have passion for the research you work on (most of the time), so you should be excited to think up new experiments or different ways to consider that data you have collected. Even when I'm lying in bed about to fall asleep, I am sometimes ruminating about aspects of my experiment I could modify or what information I could do a literature search on to gain new insights. A PhD program is quite the commitment and rarely lives up to expectations – but it is well worth the time and effort you will spend for something that truly excites you.

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Andy greenspon.

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• Writing a research proposal for a PhD application

How to write a research proposal for a PhD application

What is a research proposal.

A research proposal gives details of the direction of your future research, usually based on a research question and a chapter-by-chapter approach to answering it.

For PhD applications, this proposal will be assessed to see:

• whether the project is likely to be completed within three years of full-time research
• whether it can be effectively supervised at the university
• whether you are competent and keen enough to complete it.

There may be other factors affecting whether you get a place at the University of Brighton:

• whether the project fits a growing or established research priority of the university
• how the proposal fits with a current cohort and the research environment

A successful proposal will leave the panel in no doubt on these, and you should prepare to show the strength of your idea and demonstrate your suitability.

Within the proposal, you should take the opportunity to clearly outline your research idea; your research methodology and critical approaches; your experience in this field of research where you can; and how your work will be offering an original contribution to knowledge, theories and/or practice. 

Find more details about a PhD in your discipline at the University of Brighton

How to get a prospective supervisor's help with your proposal

The strongest proposals are often ones that have been written jointly between a prospective student and prospective supervisor.

As Professor Pollen states in our film, supervisors have an understanding of the language used in proposals and the skillsets that asessors will want to see -- whether for a university position or a funding application.

To develop a strong proposal, we recommend you  work with a possible supervisor  at the University of Brighton who can help shape your project for feasibility and suitability within our institution. This person may then become your lead supervisor.

Please enable targeting cookies in order to view this video content on our website, or you can watch the video on YouTube .

What journey leads to a PhD application?  This film was made by the University of Brighton for UKRI and features University of Brighton students and academics as well as those from other partner universities.

Finding a PhD theme and understanding the university research environment

You may be responding to an advertised call for a particular project that has already achieved funding. Alternatively, you may want to propose a personally developed project. 

If you are responding to a call then the advertisement will have clear guidance as to what research experience and interest a candidate will need. This should help you structure your PhD research proposal.

If you are proposing a personally developed project then it should be carefully written to show the viability within the university's current research environment and a specific supervisory possibility at the university.

Some applicants have found our repository of theses helpful for the development and refinement of their research idea. You can find over 1000 theses completed at the University of Brighton over the past 40 years at our repository of successful PhD student theses . 

Our research database has useful leads to potential supervisory staff and a strong idea of the university's current research priorities online:

• Explore our PhD disciplinary programme search tools including free search and A-Z 
• Explore our research centres (COREs)  or our research groups (REGs) 
• Visit our research database of staff, projects and organisational units.

Once you have identified a potential lead researcher of a research project most aligned to yours, do not hesitate to email them.

Explain who you are, your motivation to do a PhD in their field of study and with them. They will let you know if they are interested in your project and would be interested in potentially supervising your PhD. If they cannot commit, they may be able to help you identify another researcher who could be available and interested.

By liaising with a suitable supervisor, your proposal will benefit from expert help and be channelled towards the appropriate disciplinary environment.

If you are in doubt about whether we can offer the appropriate supervision, please contact the  Doctoral College .

Find out more about your opportunities for a PHD on our FAQ page

What should a research proposal contain?

A research proposal should include the following:

1. Indicative title of the topic area

This should accurately reflect what it is that you want to study and the central issues that you are going to address.

It may be useful to present this in the format of a statement (perhaps a quote) and a question, separated by a colon. For example: '"The tantalising future of research": how are research proposals developed and assessed?'

2. Context / rationale / why is this study important? (300 – 500 words)

Introduce your specific area of study. You should identify the theoretical context within which your research will be developed by discussing the discipline(s) and or field/s of study relevant to your research.

This means outlining the key theoretical area(s) you will draw upon to enable you to find out what it is that you want to know (for example, how it is underpinned from methods in the social sciences; arts and humanities; life, health and physical sciences).

What we are looking for here is an indication that you understand and have done some research into the wider theoretical context.

Developing the context is just one part of this section; you are building a case / rationale for the study area. Why is this study important, which theoretical areas support this? Can you identify any gaps in current understanding that help you build the case for this research study?

For example, this section might take the form of: a series of statements on the current landmark areas of thought; a recognition of what has not yet been done thoroughly enough or where there is territory for research between these landmark studies; and where your study will fill the gaps you have identified.

3. Literature review (approximately 700 – 900 words)

Here you are demonstrating that you are aware of what has been and what is currently being written about your topic.

It will certainly include the up-to-date and relevant past landmark academic literature. It may also include other evidence of current thought and attitude, for example, government documents or media coverage. Practice-led PhD studies may make reference to innovation and trends in industry or professional practice.

We are looking for you to make links between this body of literature and your proposed area of study. This will support the ways you have identified gaps in the current global knowledge-base. A PhD thesis arises from original research leading to new knowledge or a significant contribution to existing knowledge. If, at this stage, you have some thoughts on how your research is likely to contribute to knowledge then include details in your proposal.

This section should include citations which are compiled into a reference list at the end of the document (see point 7).

4. The research questions or hypotheses (approximately 200 words)

Having told us what you want to study and why, and then illustrated these ideas with reference to a body of literature, the next task is to distil your ideas into a tentative set of research questions, hypotheses, aims and objectives (as per the underpinning discipline requires) that are manageable and achievable within a normal PhD timeframe (see 6 below). There are typically between three and ten questions/aims of this kind.

5. Research approach/ methodologies / methods (approximately 400 words)

There will be many research approaches open to you. In your proposal, suggest the methodological approach that you might take and make a reasoned case as to why the research questions you have posed are best addressed by this approach.

You might also suggest what methods you would use to generate data that can help you address your research questions.

6. Timescale/research planning (approximately 200 words)

A full-time PhD should take three years to complete, although you may require more time to acquire the relevant skills prior to commencing your research. Part-time study will take longer (up to five - six years). Within this timeframe, you will need to demonstrate your awareness of time management and planning, for example the length of time for primary research/ fieldwork.

7. Reference list 

You should include a reference list of all the sources that you referred to in the text using a recognised referencing style appropriate to your discipline (for example Harvard or Vancouver for Sciences).

Evidence of thorough background reading might include between ten and twenty citations at this point. They should demonstrate to an expert that you are knowledgeable of the landmark work in your field.

There are a number of books widely available that may help in preparing your research proposal (as well as in completing your research degree), here are a couple to point you in the right direction:

Bell, J (2010, 5th edn) Doing Your Research Project: A Guide for First-time Researchers in Education & Social Science , Oxford: Oxford University Press.

Baxter, L, Hughes, C and Tight, M (2007, 3rd edn) How to Research , Buckingham: Open University Press.

Research proposals in practice-led and professionally-based disciplines

The University of Brighton prides itself on the quality of its research in areas that intersect with professional practices and direct impact through in-the-field relationships with co-producers.

We are very supportive of doctoral projects that bring positive results from these methodolgies and practices.

Some of the subject areas that have supported personal practice as research include: design, art, architecture, media production and creative writing, with successful approaches including autoethnographic methods and public participation or site-specific interventions. 

Some of the areas that have benefited from significant professional practice and industry relationship-focused research have included: engineering, nursing, business administration and teaching. 

The research proposal will still need to demonstrate your capability as a researcher with a project that is workable and fits with the university's interests and capacities. 

You should, however, adapt your proposal to demonstrate the value that your practice can bring to the research. This should be in tandem with a clear understanding of the relationship between practice and research.

A clear competence in practice should be evidenced, but do be aware that your proposal will be judged on its research and the new knowledge that is developed and shared, rather than the quality of practice in and of itself.

Personal practices, experiences and data gained through professional relationships may form part of a standard PhD thesis and proposal as description of work and resulting data. You will only be appyling for a practice-led component to be taken into account if this will form a significant part of the representation and examination of the knowledge-base. In such cases, the thesis is signficantly shorter.

Some pitfalls in the applications for practice-led or practice-focused research include:

• An imbalance between the practical and theoretical elements
• Too arbitrary a divide between the practice and theory
• Using practice to simply provide personal illustrations of established theories or concepts
• Insufficient sense of how the research knowledge will be held and disseminated
• Insufficiently contained scope for a three-year project – for example, where the practice is described as a life-long investigation – with no clarity on an end-point
• A project that could be better or similarly tackled through a standard PhD in terms of efficient response to the research questions. For example where the practice element might be represented as data or results instead of examined practice.

Your potential supervisor will be able to advise where a proposal will include significant elements beyond the traditional thesis. For further information, please contact the Doctoral College .

A set of designed objects submitted as part of a practice-led PhD project in medical therapeutic design, by Dr Tom Ainsworth, who went on to become a teacher, researcher and supervisor at the University of Brighton.

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Project Management resource for PhD students and supervisors

2018 Nov 27 | Resource , Soft Skills | 0

This article is not only a blog post but also a resource linking to other good blog posts and to free downloadable templates of project management tools for PhD students and supervisors .

To create this resource I asked around me and on Twitter if people had good references. I got a few nice ones, but actually I got many suggestions about self-organization and time management. It then appears to me that we tend to mix up what project management is versus time management, and even for me today it’s still not 100% clear.

In this research and student-supervisor relationship context, I would like to suggest the following:

• time management is a personal skills : you manage your own time, you decide what to do Tuesday at 10 AM, maybe you agree to meet with someone at this time, but ultimately you’re the one who decides when for example you want to have lunch or coffee (at least I hope you can). This also means that, to some extent, it doesn’t matter if your time management style does not align perfectly with your colleagues. Again, I wrote to some extent .
• on the other hand, for project management and in this context, there are at least two persons involved: the student and the supervisor. In my views, project management is as much about planning and conducting a project as about finding a compatible way for two persons to work together . Project management is a team skill.

Therefore, what I’ve been looking for are references to help both PhD students and supervisors to first understand what the underlying principles of project management are, and secondly to get an overview of different tools available to help them work together.

Below you will find interesting blog posts, whenever possible I selected those giving concrete advice on how to implement project management in research, and I also looked for free ready-to-use templates .

Click on each drop-down item below to see the content.

1. Understand the underlying principles of project management for researchers

Project management for scientists - blog post.

by Stanley E. Portny and Jim Austin in 2002 on the Sciencemag website

meant toward supervisors

This article tries to define what project management is, argues that it can be applied to research and introduce the principles for how to do so:

“Projects can be large or small, planned and tracked formally or informally, and defined by a legal contract or an informal agreement.”

“Project management allows–indeed, insists–that the components of a project be constantly revised as new information arises.”

How Project Management Techniques Can Improve Research - blog post

by Donna Kridelbaugh in 2017 on the website labmanager.com

“research project management as a subdiscipline that can provide the tools and resources for researchers to better organize projects, but with flexibility in the planning process to evolve with the project as needed”

“Creating a road map to guide successful project implementation create a culture of shared ownership toward research goals and open communication throughout the project life cycle.”

A PhD as a project - blog posts

from Fiona Saunders on her website and on the Thesis Whisperer website in 2013

meant toward PhD students

Introduction from the Thesis Whisperer : “Fiona Saunders is a Senior Lecturer in the Management of Engineering Projects at The University of Manchester and a part-time PhD student. Her research interests are in the management of projects in safety-critical industries. Prior to academia, Fiona enjoyed a successful 15 year industry career in project management.”

In the article first part :

“It strikes me that, at least in the early days, most PhDs are akin to “Lost in the Fog” projects .”

She recommends to “Have a plan – even it only stretches out over the next six months and changes frequently”

In the second part:

“Having a documented PhD scope can help guard against a loss of focus, or drift in what the aims and objectives of the PhD are.”

“The third and final lesson from project management that is highly relevant to a PhD is the importance of communication .”

“One of the hardest lessons for new PhD students to learn is that the PhD is your project as such you are the project manager and you must take responsibility for managing the various communication channels on the project.”

The Smart Way to Manage a Large Research Project - blog post

by Eva Lantsoght in 2013 on the nextscientist website

Tips on project management and also to manage data and files. Plus the article acts as a resource with an extensive list of tools to help you get organized.

“Planning consists of the following subtasks:

• Identifying the tasks that need to be carried out.
• Splitting the main tasks into their respective subtasks.
• Considering how much time each task takes.
• Determining which tasks run simultaneously.
• Assess the consequences if a task takes more time.
• Allow some air to breathe

Making the Right Moves - book - PDF

the book subtitle is: A Practical Guide to Scientific Management for Postdocs and New Faculty

meant toward postdocs and new faculty as the subtitle says

“Based on workshops co-sponsored by the Burroughs Wellcome Fund and HHMI, this book is a collection of practical advice and experiences from seasoned biomedical investigators and includes chapters on laboratory leadership, getting funded, project management, and teaching and course design.”

2. Get to know different project management techniques and tools

• Gantt chart

Work Breakdown Structure (WBS)

Kanban board.

Each tool has its pros and cons. Therefore, one could combine them on different levels. For example, to visualize a complete PhD timeline I would recommend Gantt charts . To make this timeline, using WBS and SMART goals will help break down the project into smaller achievable tasks . Then to implement work and to track the progress throughout the project, one could use the Agile principles and use a shared Kanban board .

I don’t pretend that this resource is complete, there is surely much more which I don’t know about. Nevertheless, this was done to the best of my knowledge and it includes the project management tools which I’ve seen the most often in academia.

Gantt charts:

Academiac - blog posts and template.

With my complete unbiased objectivity, I think that my 2 articles about Gantt charts with a free downloadable template are the best ones to explain how to use these charts for a PhD project =)

In the first article,  Are Gantt charts useful for PhD students? , I introduce what Gantt charts are and what are the drawbacks to keep in mind (i.e. lack of flexibility).

Templates by the I think well coaching team

on the website ithinkwell.com.au by Maria Gardiner and Hugh Kearns

Different templates and ready-to-use tools both for PhD students and for supervisors . For PhD students they have thesis planners and forms for different time scales, from a 3-year PhD to 6 months to a week to a one day plan .

I highly recommend supervisors and students to look at other materials which are available on their website like:

• YourSupervisoryPracticeSelfAssessment.pdf
• CareerPlanningDiscussion.pdf
• ExpectationsOfResearchSupervision.pdf

Online planner to create a PhD road map

By Jeanine de Bruin and Brigitte Hertz

This is a tool where you can drag and drop pictograms onto a 4-year calendar to create a road map for your PhD. They have signs for things like writing, conferences, meeting, holidays, risk analysis, etc.

Templates for different PhD length by the University of Adelaide

This university seems to require doctoral students to draw a thesis road map as a Gantt chart. Nicely they provide templates for different PhD length, from 3-year up to 6-year-long program :

PERT charts

It happens that I don’t know much about PERT charts but I’ve seen it mentioned in many references (often together with Gantt charts) so I thought it would be good to put it here.

PERT charts - articles and templates

PERT means Program Evaluation Review Technique.

Like a Gantt chart there is the idea to draw a diagram for a project but instead of horizontal bars here it uses boxes and arrows. Again each technique has its pros and cons, have a look at these two articles to try to understand the differences between Gantt charts and PERT charts:

• difference-gantt-chart-pert-chart
• advantages-of-pert-charts-vs-gantt-charts

Here a template to see how to use PERT charts for a PhD thesis .

In this extensive article , they suggest a formula to calculate an estimate of how long a task might take:

• “For each task, give three time estimates in days: the most optimistic completion time (O), the normal/most likely time (M), and the pessimistic time (P).
• Calculate expected time (TE) using the formula (O + 4*M + P) ÷ 6 = TE.”

Work Breakdown Structure (WBS) - articles and templates

It is often recommended to first break a PhD project into small tasks and make a Work Breakdown Structure before making a Gantt chart or PERT chart.

An introduction and templates for WBS from the University of Washington

“The Work Breakdown Structure (WBS) organizes and defines the scope of the project, breaking it into manageable tasks.”

Definition, templates and examples on the website workbreakdownstructure.com .

SMART goals

Smart goals - blog posts.

A 1 page document subtitled For use with the Doctoral Student Yearly Reviews from the Rensselaer Polytechnic Institute:

“SMART goals are Specific, Measurable, Attainable, Realistic, and Time-bounded objectives.”

It provides a quick introduction and some examples.

An article entitled ‘Understanding SMART Objectives’ – for Your Project Proposals

“SMART objectives are Specific, Measurable, Achievable, Relevant, and Time-related.”

Briefly the Agile method is to define a concrete goal (like SMART goals) to reach in a short period (typically <1 month), to work hard and focus toward this goal (as a sprint), then to analyze results and define a new goal for the next short period. In particular, it promotes communication and forces to regularly get feedback from stakeholders.

Be an Agile Academic - blog post

by coach Katy Peplin on her website katypeplin.com in 2017

An introduction to Agile and how she implemented the methodology in her PhD studies.

“I’ve isolated a few key concepts that really challenged how I thought about my work and helped me build systems to move quickly and efficiently through the dissertation process .”

“In Agile systems, being adaptive is a core value that underpins so many of the actual day to day practices.”

A drawback of Agile

One potential drawback is that it doesn’t force people to look at longer time goals and that consequently one might lose sense of the bigger picture . From a video by Fiona Saunders

In my PhD studies, setting up short time goals like performing experiments x, y and z for the coming month was not the difficult part. What I missed was a sense of longer time goals and the big picture. This is why for me using Gantt charts to create a PhD timeline and promote communication between students and supervisors seems like the most important project management tool to implement.

However, we do need to consider the two scales: the project long-term goals/big picture, and the short-term goals which make the project move forward step by step. Therefore, using Agile and SMART goals in combination with a PhD Gantt chart does sound like a great way to grasp hold on both scale .

The Agile Approach with Doctoral Dissertation Supervision - Publication & model

Tengberg L.G.W., 2015

I haven’t read it whole but this paper seems interesting . In figure 1, the author suggests a model for the doctoral dissertation:

In a Kanban board one creates different columns where tasks are placed depending on their status. The simplest way is with 3 columns To Do , Doing , Done but, of course, you can adapt this to your needs and I will even recommend having columns like Waiting For , or Someday/Maybe Ideas .

When you search for tips on how to create Kanban boards, it’s likely that you’ll be suggested the online tool Trello. I also use Trello a lot and love it, but there are other software available, also paper and pen is always a good way to start!

Live a PhD life less disorganised with Trello - blog post

by a PhD student in 2015

“I’m an academic always looking for ways to manage my work and writing more effectively. I’m also in the thick of my PhD . For both of these I can recommend a very intuitive (and free!) web-based project management tool called Trello.”

“I then invited my supervisors (one of whom insists she is a technophobe) to access the Trello board, and waited to see what would happen next.

Using Trello in academia - blog post

by Christian Bettstetter in 2016

“I lead a team of 10–15 scientists and a nonprofit company. Over the past 15 years, I used various methods and tools to manage projects, keep track of the scientific work of doctoral students and postdocs, recruit dozens of people, and organize my own tasks in research, teaching, and administration.”

“I use group boards for all research projects and for some other processes with at least two persons involved, such as managing job applications.”

Progress tracking tool for managing PhD students - StackExchange

In 2016 a supervisor asked on StackExchange for “ Progress tracking tool for managing PhD students ”

“I am looking for good options for tools to manage my PhD students, in terms of seeing that they are on track in working out their PhD theses (…) So some basic features would be:

• Collaborative software (preference of hosted on a server)
• Task lists with deadlines
• Timeline progression”

More ideas on StackExchange

More ideas of software and project management tools for researchers on StackExchange discussions:

• What are some of the task planning tools people use in academia
• What are some good project management tools for academics
• Project management techniques applied to research
• Project management and research

Take-home message:

There is not 1 and unique way to manage a project, everyone finds its own way, adapts it to the persons involved in the project and even makes its practice evolve with time. So the take-home message would be like Katy Peplin wrote in her article about Agile : “Google a lot of things and borrow what works for you!”.

I hope you find in this resource a list of relevant materials for you to figure out your own project management way :) I also highly recommend you to attend a project management or leadership workshop. If you’re in Switzerland 🇨🇭, make sure to check out the CUSO transversal program with whom I first learned about project management .

And if you’re looking for more solutions to help you communicate with your student or with your supervisor, have a look at my checklist to clarify students and supervisors long term expectations .

Do you like resources? I do! Have a look at the Resource menu up the page, I have been writing about social media for PhD students, YouTube , Instagram and Twitter , and also some specific resources for Switzerland ! From my experience, social media is one of the best ways to learn about subjects like project management and time management in academia!

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Related Posts

Do senior scientists acknowledge the importance of early soft skills training for their PhD students?

Overcoming Isolation During your PhD & CUSO video series “Doing a PhD… And then what?”

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• How to Apply For a PhD: Step-By-Step

Written by Hannah Slack

Deciding to do a PhD is a big step and the road to submitting applications can seem long. To help you wade through all the information out there we’ve put together a simple step-by-step guide to the PhD application process.

Complete with top tips and links to further information, applying for a PhD has never looked simpler.

On this page

Step 1: choose your research area.

The first, and most obvious, step to applying for a PhD is to decide what research area you want to work in. Whether you’re looking for an Arts and Humanities PhD or a STEM one, each individual subject is made up of a vast array of research topics.

Most PhD courses will expect students to have a degree in a relevant field, although your previous qualifications do not have to be in the exact same discipline as the PhD you apply for. Students with a Masters in History, for example, may apply to research within the Religious Studies department. As long as the nature of research is similar and your chosen topic correlates with your experience, it’s possible to apply for a degree in a different department.

It’s worthwhile spending a bit of time considering what department you might want to join and what type of research you want to conduct.

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Step 2: decide what kind of PhD you want to do

There are two main types of PhDs: predesigned projects and self-proposed projects. The route you choose to take will mainly depend on your personal preference and situation.

While STEM subjects tend to have more predesigned projects, there are many students who choose to plan their own. Similarly, most Arts and Humanities PhDs are self-proposed but there are also many advertised projects out there.

Predesigned project

Advertised projects usually come in three different forms:

• Centre for Doctoral Training (CDT)
• Doctoral Training Partnership (DTP)

The main difference between these three types of PhDs is the level of industry experience offered to students, DTPs usually having the least industry involvement and iCASEs the most. However, all three do offer internship opportunities.

Some of these terms are used interchangeably, but you can read more about the differences between predesigned studentships in our guide.

The benefit of predesigned projects is that they are typically fully-funded four-year studentships. There are also many that come with an integrated Masters during the first year for those applying with only a Bachelors degree.

You also won’t have to research and plan your own project, which can save a lot of time.

However, as multiple students will be applying for the same advertised PhD opportunities, places can be competitive. Your choice of projects will also be limited to whatever research is currently advertised.

Design your own project

Many students in all fields choose to design and propose their own research project for PhD study. This option can be extremely rewarding as it allows students a lot more control over their work.

The downside is that not every self-proposed PhD is funded. While there are lots of funding opportunities available, there is not enough to cover the amount of PhD applications each year. Students may have to apply for part-time work or small grants throughout their studies.

Additionally, you will have to put in more time to your application as you need to design a viable PhD project.

For students choosing this route some additional steps are needed:

Step 2.1: research

To be able to propose a viable research project, you will need to spend a significant amount of time researching your chosen field. You may have already conducted some research during your previous degrees, giving you a good starting point.

The point of this step is to become familiar with the main academic arguments in your research area. You should then be able to identify a gap in the academic discussion which you will be able to fill in the timeframe of a PhD. This could include discussing an underused or new source base, criticising an academic argument or applying a new or different theory to the current discussions.

You should then look to identify a preliminary source base and decide how you intend to use the information.

Step 2.2: draft a research proposal

After completing a period of research, you should write up a draft research proposal. While this won’t be your final piece for submission with your application, having a draft can be useful when it comes to step three, contacting prospective supervisors. You can find out more about how to write a good PhD proposal in our guide.

Step 3: contact prospective supervisors

Once you have decided on which projects you intend to apply for, or drafted a research proposal, it’s time to reach out to prospective supervisors. This is an important step as it allows you to gain more insight into how your potential PhD might go. Our top tips for getting in contact with potential PhD supervisors can help you to reach out.

For predesigned projects the supervisor will be listed in the advertisement. By contacting them you can introduce yourself and discuss the research in more detail.

If you are proposing your own PhD research then you will have to search for potential supervisors yourself. The research stage of step two should mean that you have a good grip on the prominent academics in your field. This is a good place to start. It is also worthwhile looking through staff lists on university websites to find other experts who are perhaps earlier on in their career.

Contacting prospective supervisors is a good opportunity to receive feedback on your ideas and research proposal. You should first ask if they are able to take a look at your draft after briefly explaining who you are and summarising your project. Any feedback can be extremely useful as their expertise and experience could help them notice any holes in your proposal that you should consider and fix before applying.

Receiving feedback from an inhouse academic will also help you tailor your proposal specifically to the expertise of your prospective institution and supervisor expertise.

Step 4: check entry requirements

The next major step is to check the entry requirements of the institution or project. Most PhD applicants should have a Masters degree in a relevant field as well as a history of strong academic achievement.

PhD without a Masters

Some funded studentships will allow Bachelors graduates to apply. There is also the possibility to apply for an integrated programme that will include a year of Masters level training before beginning PhD research.

International applicants

If you are applying as an international student, make sure to check what visas may be required and how to obtain them. To study in the UK, international applicants will need a Student Route visa. To apply for this, you will need:

• a confirmation of acceptance into a university
• proof of sufficient funds
• proof that you meet the English language requirements

Make sure to check beforehand the eligibility criteria of the visa you need to apply for in case you need to undertake a language exam or entry test .

Step 5: check fees and potential funding options

Once you have decided which PhD opportunities you want to apply for, and know that you’re eligible, it’s time to look more deeply at the financial practicalities. PhD study is not cheap and often has many unforeseen costs such as books, equipment, travel and conferencing fees. Knowing your potential funding options can help you plan ahead.

Funding options

Practically all PhD applicants hope to be fully-funded. If you are applying for an advertised project then you will typically receive full funding if successful. This funding most commonly comes from Research Councils who outline their own restrictions on how the money can be used and deadlines for thesis submission. It’s a good idea to read the funder’s terms and conditions and make sure you understand what would be required of you as a researcher.

Those designing their own PhD are likely to apply for Research Council funding. Unfortunately, there is only a set amount of money available from Research Councils for self-proposed projects and so some PhDs are unsuccessful in their application. However, this does not mean you can’t go on and complete a successful PhD.

As receiving fully-funded studentships can be very competitive, it’s important to know other potential sources of funding. These can include:

• Universities – Many institutions offer their own funding , ranging from small fee discounts to full studentships. Make sure to research any financial support your chosen universities may offer and what you and your project could be applicable for.
• Charities, trusts and societies – some independent organisations offer to partially (and sometimes fully) fund PhD students if their research correlates with the groups’ interests. Support is available for a large variety of subjects so make sure to do some research.
• PhD loans – The UK government offers doctoral loans to English and Welsh PhD students who were unable to secure a full studentship. This will not usually cover the full cost of a PhD. Students wishing to self-fund with the help of a PhD loan will potentially have to take up part-time work such as teaching within the university.

PhD funding

Find out more about PhD funding options and how it works on FindAPhD.com.

Step 6: prepare to apply

Now that you have thought about the practicalities of PhD study you can start to gather the required documents to apply.

The most important thing to note down when starting to prepare is the PhD application deadlines. Many universities will have different deadlines and if you are applying for funding, applications may need to be submitted even earlier.

It’s a good idea to aim to submit your application with plenty of time to spare, taking into account any difficulties that might arise gathering together the relevant paper work.

The documents you need for your application will depend on the university and funding you are applying for. Some things you may be asked to provide are:

• Personal statement / cover letter
• Research proposal
• Details of at least two referees (make sure to contact them beforehand so they know what you are applying for and why)
• Academic transcript

International students may also need to provide:

• Proof of language proficiency
• Proof of funds
• Student visa

Step 7: submit your application

Once you have written, polished and gathered all the documents you need, it’s time to apply. Most PhD applications are done through the university’s application portal. Many also allow you to start your application and come back to it at a later date, so don’t feel like you have to submit everything all in one go.

If you are applying for funding separately make sure to read the details of how to apply on the funder’s website. Typically, Research Council funding is applied for with the same application you submit to the university. Other sources of funding may have a different application system.

Still looking for the perfect PhD course?

Head over to our PhD course listings to keep up to date with the latest opportunities.

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We've answered some of the most frequently asked questions about PhDs, covering course types, applications, funding and the benefits of further study.

Getting ready to apply for a PhD? Our guides explain research proposals, references and entry tests for doctoral programmes.

Understand what a successful PhD research proposal needs to include and how to go about writing one for your project application.

Our guide explains how to contact a potential PhD supervisor to discuss your proposal or ideas with them before applying.

A checklist of the things you'll need to do when making an international PhD application, from meeting the entry requirements to sorting out your visa.

What documents you need for a complete study abroad application, what they are and what they should and should not include.

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Department of History

Ph.d. program overview.

The Ph.D. program in History trains students in the skills of conducting original historical research and crafting original historical arguments. In the course of their work as historians, Brown scholars draw on a wide range of methods and engage with a variety of audiences. While training emphasizes the core skills of academic research, writing, and teaching at the college and university level, the program’s goals do not end there. Many Brown Ph.D. students explore teaching and writing for different settings and prepare for a breadth of careers that value the skills that obtaining a Ph.D. in History entails.

Students are expected to complete Brown’s Ph.D. program in five to six years. As a mid-sized program, the department values and cultivates attentive and hands-on faculty who work closely with students throughout their progress towards a degree. Critically, students in an entering cohort proceed through the program together, so that discussions across fields, geographies, and chronologies are built into the Ph.D. program.

Students accepted into the History Ph.D. program who remain in good standing are guaranteed funding for six years. Ph.D. students not supported by external fellowships work typically as teaching assistants in the second, third, and fifth (and, if relevant, a portion of the sixth) years of their program. There are also opportunities to apply for conference, research, and study grants either through the History Department or the Graduate School.

The information presented here is a summary of the Ph.D. program. For a more detailed description, see the Department of History Graduate Handbook. Prospective students should also read carefully the information supplied on the website of Brown’s Graduate School.

The Program is divided into two stages:

Stage 1: Coursework and preparation for the Preliminary Exams (Years 1-3)

During the first and second years, students take seminars that introduce the major historiographical questions and methodologies of various subfields and develop their research skills. They identify the three fields for their Preliminary Exams and begin preparation for the exams, which are usually taken in December of the third year. Students are expected to teach as teaching assistants in their second and third years.

History offers five types of Ph.D. courses, typically to be completed within the first three years of a student’s program:

1)    Required seminars (4): "History Now" features cutting-edge historical research and writing, including that being written by History faculty members; "The Roots of History" traces the development of the historical profession, focusing on the major methodological and theoretical landmarks in that development; an advanced workshop, "Writing History," guides students through the writing of a publishable paper; a Dissertation Prospectus Seminar culminates in the student’s defense of the dissertation plan and proposal.

2)    Field Seminars offer a broad overview of the historiography of particular fields (e.g., Early Modern Europe, Modern East Asia).

3)    Thematic Seminars provide opportunities to explore a particular theme or methodological frame from a transnational and transtemporal perspective.

4)    Special Topics Seminars focus on the historiography of a particular nation or region, historical "event," or historiographical debate. They allow for focused, close training, including in specialized skills and readings in languages other than English.

5)    Independent Study courses, by arrangement with the instructor, offer students, individually or in small groups, opportunities to explore special interests in depth.

In addition, students will receive course credit for attending "The Practice of History," a series of professionalization workshops that provide guidance in grant-writing, applying for jobs, developing inclusive teaching practices, constructing effective syllabuses, etc.

Students typically take four courses per semester. Up to two graduate courses (exclusive of language courses) may be taken outside the department.

A typical schedule looks like this:

* Can be filled in a number of ways, including a language course, a 1000-level class, an independent study, a 2000-level class, or with a placeholder independent study with the DGS (HIST2910)

Preliminary Examinations 

By the end of the first semester, students should have identified three fields (one major and two minor); these are usually subfields of the primary and secondary fields listed under Fields of Study ). These will be the areas examined in the Preliminary Examinations—three written and one oral exam—usually completed by the end of the fifth semester.

Language Requirement

Language requirements are set by the fields of study. They must be completed before the preliminary examinations are taken at the end of the fifth semester.

Stage 2: Prospectus and advancement to candidacy (Years 3-5/6)

After the successful completion of all coursework, the language requirement, and the preliminary examinations, the student, usually during the course of the sixth semester, develops a dissertation prospectus. Once the prospectus is approved by the student’s dissertation committee, the student devotes full effort (outside of work as a Teaching Assistant) to researching and writing the dissertation.

In the sixth semester, students take the Dissertation Prospectus Seminar, which provides a collaborative structure for the process of identifying viable dissertation projects, selecting a Dissertation Committee, articulating the project in the form of a dissertation prospectus, and, when appropriate, developing grant proposals based on the prospectus. The prospectus, in roughly 15 to 20 pages, states the dissertation topic, sets it in the context of the relevant secondary historical literature, explains the significance of the study, outlines the methodology to be followed, describes the types of primary sources to be used, and provides a tentative chapter outline, a bibliography, and a research plan. During the Dissertation Prospectus Defense, usually held in May or June, the Dissertation Committee reviews the prospectus and provides suggestions and advice to the student. Once the prospectus is approved, the student proceeds to conduct research on the dissertation.

Dissertation

Dissertations can vary significantly between students and among subfields. Students should consult regularly with their advisors during the dissertation research and writing process, to report progress and to ensure agreement on expectations for the dissertation. The most basic standard for a dissertation is that it makes an original contribution to the body of relevant scholarship in its field. The doctoral dissertation should be completed within four years after the student passes the preliminary examinations.

The Dissertation Defense is conducted by the graduate advisor and other members of the Dissertation Committee. Its purpose is to provide a forum for a general discussion of the dissertation—its strengths and weaknesses as a contribution to knowledge and its future prospects.  If the dissertation is approved by the Dissertation Committee, the student has completed the final requirement of the Ph.D. program and can prepare to graduate.

Candidates for the Ph.D. must normally demonstrate satisfactory performance as a Teaching Assistant in undergraduate courses at Brown, or in teaching at another institution approved by the department. A Teaching Assistant usually works as a grader and section discussion leader under the guidance of the faculty member teaching the course. Ph.D. students not supported by external fellowships typically work as Teaching Assistants in the second, third, and fifth years of their program, and one semester in their sixth year. Explanation of the rights and responsibilities of teaching assistants may be found in the Department of History Graduate Handbook.

The written exam for each individual field may consist of (1) a timed, written, closed or open book exam, (2) a long essay or series of shorter essays, or (3) a draft syllabus and one or several course lectures. (Other potential outcomes must be approved ahead of time by the DGS.) The written exam may be completed (1) when the student finishes reading for a field, leaving only the oral portion for December, or (2) immediately before the oral exam in December. The oral exam, which normally takes place in December of the third year, is two hours long and consists of all three exam committee members querying the student regarding the written exams, the field at large, and/or any materials from the exam list. For more details on the preliminary exams, see the History Graduate Student Handbook.

Summary of Exam Process

• May 19 : Fields Declaration Form submitted to the student’s primary advisor (who will normally be the chair of the exam committee), the DGS, and the graduate program administrator
• Summer: Students should initiate conversations with examiners regarding lists and procedures. 
• January : Preparation for the preliminarily exam should begin in earnest, continuing through the summer and fall. Students should enroll for an Independent Study in semester 4 with their primary advisor or other examiner (see above).
• March 31 : Submission of Fields Planning Form , along with drafts of the three field lists and a progress report on language and all other requirements
• September : Graduate program administrator circulates information about the oral portion of the exam.
• November : Graduate program administrator circulates schedules for the oral exams, along with all submitted written exam responses.
• Early to mid-December : Oral exams are conducted. 

Sample Exam Preparation Schedule Note : This is intended only to provide a rough framework for exam preparation; individual exam processes may vary, depending on examiner and student availability and preference.

• January : Initiate reading for Field 1 (usually major field, as part of IS)
• April : Complete written exam for Field 1
• May : Initiate reading for Field 2
• July : Complete written exam for Field 2
• August : Initiate reading for Field 3
• October : Complete written exam for Field 3
• November : Review Fields 1, 2, and 3 in preparation for oral exam

December : Complete oral exams

The capstone project of the Ph.D. program is the Doctoral Dissertation. The Department’s required core course sequence concludes with the Dissertation Prospectus Seminar, which students take in the sixth semester, usually after passing their Preliminary Exams.

The Dissertation Prospectus Seminar (spring semester of the third year) provides a shared structure for the process of identifying viable dissertation projects, selecting a dissertation committee, articulating the project in the form of a dissertation prospectus, and, where appropriate, developing grant proposals based on the prospectus. The dissertation committee, the selection of which is a requirement of the course, consists of a chair and at least two additional Brown faculty members. 

The dissertation committee will be responsible for evaluating the student's dissertation prospectus, to be presented no later than the end of the sixth semester. This usually takes the form of a dissertation prospectus defense, which is an important moment to bring together the dissertation committee to provide input and advice on the prospectus as well as the next steps of research and writing.

After passing the preliminary exams and obtaining approval of their dissertation prospectus by the dissertation committee, Ph.D. candidates are encouraged to proceed with speed and efficiency into the research process. During the research and writing of the thesis, it is the student's responsibility to regularly provide the graduate advisor with evidence of satisfactory progress towards completion. The doctoral dissertation should be completed within four years after the student passes the preliminary exams.

The department expects each student to have a dissertation defense The defense will normally be conducted by the graduate advisor and dissertation committee members, whether in person or via video conference. If the candidate wishes, other graduate students may attend and participate in the discussion.

A Dissertation Defense form must be filled out by the student and submitted to the Department staff. This form should be filed at the same time as the submission of the penultimate version of the dissertation, on March 15 for a May graduation, or no later than one month prior to the dissertation defense date if an October or February graduation. 

If the dissertation is approved by the dissertation committee, the student has completed the final requirement of the Ph.D. and is permitted to proceed with preparations for graduation. Students are permitted by the Graduate School to graduate (having fulfilled all requirements) at three points during the year: October, February, and May. Students who wish to take part in Commencement ceremonies may elect to walk in May following their graduation (or at the time of their graduation, if in May). Brown University Commencement usually takes place the Sunday before Memorial Day. There is a separate Graduate School Ceremony as well as a Department Ceremony that graduate students are especially encouraged to attend.

Amy G. Remensnyder

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Enhancing Complex Problem-Solving in Engineering with Human-Centered GenAI, Agent-Based Workflows, and Embedded Analytics

Project summary, project description.

Recent advancements in Large Language Models (LLMs) have introduced significant challenges to student learning and assessment, particularly in highly technical engineering fields. The accessibility of ready-made solutions through LLMs poses a risk to the development of deep analytical skills in students. Simultaneously, there is a growing need to cultivate core AI literacies, enabling students to effectively collaborate with LLMs on complex, large-scale projects. This project seeks to transform learning and assessment in Computer Science, Electronics, and Data Science education by creating innovative learning activities and LLM-powered chatbots designed to support the development of complex problem-solving and debugging skills.

Scholarship

This project is supported by the  Research project scholarship .

This scholarship includes:

• living stipend of $35,000 per annum tax free (2024 rate), indexed annually
• tuition fees covered.
• family overseas student health cover (OSHC)

Learn more about the Research project scholarship .

Principal supervisor

You must contact the principal supervisor for this project to discuss your interest. You should only complete the online application after you have reached agreement on supervision.

Always make sure you are approaching your potential supervisor in a professional way. We have provided some guidelines for you on how to contact a supervisor .

Preferred educational background

Your application will be assessed on a competitive basis.

We take into account your:

• previous academic record
• publication record
• honours and awards
• employment history.

A working knowledge of prompt engineering and large language models would be of benefit to someone working on this project.

You will demonstrate academic achievement in the fields of education/computer science, science/engineering and the potential for scholastic success.

A background or knowledge of Generative AI, complete problem-solving methodologies and educational technology is highly desirable.

How to apply

Before you apply.

Before submitting an application you should:

• check your eligibility for a Doctor of Philosophy (PhD)
• prepare your documentation
• contact Dr Aneesha Bakharia ( [email protected] ) to discuss your interest and suitability
• submit your application by 4 September, 2024 4 September, 2024 .

When you apply

You apply for this scholarship when you submit an application for your program . You don’t need to submit a separate scholarship application.

In your application ensure that under the ‘Scholarships and collaborative study’ section you select:

• ‘My higher degree is not collaborative’
• ‘I am applying for, or have been awarded a scholarship or sponsorship'
• ‘Other’ , then ‘Research Project Scholarship’ and in the ‘Name of scholarship’ field enter  HUMANCENTRED-BAKHARIA .

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Flinders and CyberCX Industry PhD Scholarship in Cybersecurity and Advanced Persistent Threats (Project 1)

College of Science and Engineering

Opening date

Closing date

Scholarship value

$33,990 per annum (tax free)

Scholarship duration

Up to 3.5 years

Payment term

Paid Fortnightly

Student type

Domestic Students

Level of Study

Higher Degrees Research

Description 

Benefits 

Eligibility 

Apply now 

Description

Change lives and change the world with impactful PhD research co-funded by Flinders and CyberCX.

• Receive a $33,990 per annum (indexed annually) scholarship tax-free for up to 3.5 years
• Apply your research skills during an internship with CyberCX

Flinders University and CyberCX offer an Industry PhD Scholarship to undertake innovative research into Cybersecurity combating advanced persistent threats (Project 1) .

The College of Science and Engineering at Flinders University and CyberCX are collaborating on this research project to analyse advanced persistent threats (APT) tools and activities, investigate their capabilities, and assess whether they can be replicated to protect our networks and systems.

Bringing significant industry experience to the project, CyberCX is a well-respected and leading provider of professional cyber security and cloud services across the United States, United Kingdom, Australia and New Zealand. With a workforce of over 1,300 professionals, CyberCX is a trusted partner to private and public sector organisations, assisting organisations in confidently managing cyber risk, responding to incidents and building resilience in an increasingly complex and challenging threat environment.

The College of Science and Engineering is also committed to creating a safer digital environment through cybersecurity research and has complementary research strengths in cybersecurity, securing critical infrastructure and research methodologies, and ensuring timely PhD completions.  Together, we are seeking innovative solutions to this challenging area of research through this PhD project. 

This inspiring project involves:

• Advanced Persistent Threats (APTs) are sophisticated cyber-attacks against the government and large organisations' networks and systems. These attacks, enacted over a prolonged period, aim to steal intellectual property, compromise sensitive information, sabotage critical infrastructure, and, in some cases, take over sites entirely. These types differ from traditional cyber-attacks because they are highly complex, targeted, and aim to infiltrate entire networks. The research will undertake an analysis of APT tools and activities and investigate the capabilities of APT tools to assess whether they can be replicated to protect our networks and systems. The research addresses Australia's need to expand cybersecurity skills and techniques and the nation’s ability to respond to and combat complex cyber threats.

The Flinders Industry PhD Scholarship also includes an internship of at least 60 full-time equivalent days, agreed to in written form within 18 months of candidature, undertaken and completed prior to completion of the PhD, during which you will be embedded with the Industry Partner team, developing your network, and gaining insight into the everyday research practices of an industry-leading/service driven organisation.

This Scholarship offers:

• $33,990 (2024 full-time rate, indexed annually) per annum tax free, for up to 3.5 years
• A 3-month industry internship allowing you to apply your research into practice during candidature
• Access to academic and industry expertise through joint supervision
• A supportive environment to learn leading-edge research methods and become an expert in your area
• The opportunity to manage a complex research project and respond innovatively to challenges
• A collaborative research community where you can enhance your skills and build your network to progress your research career

Eligibility

To be eligible for the Scholarship you will need:

• to be an Australian citizen or an Australian permanent resident; and
• to have or able to apply for a National Police Criminal History Check; and
• meet Flinders University PhD admission requirements – an Australian Honours degree Class 1 or 2A or equivalent qualification (at least AQF Level 8), or evidence of equivalent research experience, such as refereed publications or significant experience as a lead researcher; and
• Scholarship recipients are expected to take up their studies as soon as practicable within a timeframe specified by the Office of Graduate Research in consultation with the Industry Partner, up to maximum of 3 months from the time of acceptance of the scholarship.  In exceptional circumstances and with approval of the Industry Partner and the University, this time may be extended to 6 months.

It is desirable for applicants to also have:

• Possess a degree in cybersecurity, computer science, information security, software engineering, information technology, or adjacent areas.
• A desire to engage with the broader security community by publishing and presenting research outcomes.
• Participated in capture-the-flag hacking challenges, such as Hack-the-Box or similar.
• Knowledge of web applications and network security.
• Knowledge of various operating systems and networks, especially Linux and Windows.
• Experience in programming languages like Python, Java, JavaScript, or C++.
• Strong analytical and problem-solving skills.
• Effective communication skills.

Application Information

How to apply:

Complete the attached Higher Degree by Research Scholarship Application Form, send your application with supporting documentation to Professor Trish Williams via email at [email protected]

Applications close:  30 September 2024

To find out more about this exciting scholarship opportunity, contact Professor Trish Williams via email at [email protected]

Please note that successful scholarship applicants must also be eligible and apply for, and be admitted to, HDR candidature at Flinders University in order to receive the scholarship.  For further information, refer to: Apply for a Higher Degree by Research

The scholarship applications may close earlier than advertised if a successful awardee is selected.  The start date of the project will be decided in consultation with the project lead, with the expectation that the successful awardee will commence as soon as practicable.

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Project dimming Canberra's street lights shows 25 per cent reduction in light pollution

By Victor Petrovic

Topic: Science and Technology

Lights on Canberra's streets were turned up and down for the project, revealing more of the night sky. ( ABC: Phil Jaiyawong )

An "adaptive lighting" project in Canberra, which reduced the brightness of streetlights by up to half, showed a 25 per cent reduction in light pollution.

The project used around 30,000 "smart" streetlights in Canberra during off-peak times, and also found a reduction in carbon emissions.

What's next? 

It's hoped the approach can be applied elsewhere, with the New Zealand cities of Auckland and Christchurch already looking into it.

Looking up at the thousands of street lights that illuminate our cities, former town planner and designer Danny Bettay has always asked one simple question: "Do we really need this, or is this overkill?".

"Historically, street lights were designed, indirectly for people, but designed for technologies, essentially for horse and carriage,"  Mr Bettay said.

"And over 200 years of having these infrastructures embedded in our environment, we have slowly come to realise that there's some environmental harms of technologies that we've created in the past."

In order to reduce the impact street lighting has on the environment, Mr Bettay initiated a trial in Canberra of something called "adaptive lighting"  — dimming or brightening street lights to match people's needs at the time.

Danny Bettay hopes the adaptive lighting project can be applied to reduce light pollution in cities. ( ABC News: Victor Petrovic )

Of Canberra's roughly 83,000 streetlights, more than 30,000 have been fitted with LED globes and "smart nodes",  which allow their brightness to be controlled remotely from a laptop.

So between 11pm and 5am during the first half of 2024, the streetlights, mainly in areas less used at night, were dimmed 10 per cent every 15 minutes until they were at half of their usual brightness.

Clearing the sky

Up at Canberra's Mt Stromlo Observatory, astronomer Brad Tucker was monitoring cameras measuring how bright the night sky was, and along with satellite data, looking to see whether the dimming was revealing more of the night sky.

"So what we were finding during this dimming is that as the lights would dim, we could definitively ... measure a reduction of light pollution," Dr Tucker said.

"So for every 10 per cent the lights are dimmed, it's about a 5 per cent change in the glow of the sky.

"So when we dim all the way to about 50 per cent, that means the sky has been reduced by about 25 per cent in terms of brightness."

Adjust these suburban lights and see how they change the night sky (notes)

Dr Tucker said with even a 25 per cent clearer view of the night sky, the amount of extra detail was profound.

"So as that gets to that 25 per cent level, we're seeing 25 per cent 'darker-ness' of the sky, so we'll see more stars," Dr Tucker said.

"We'll see the fainter stars will be a bit brighter, the brighter stars will get even brighter, and some new stars pop out that were previously lost.

"Things like the Milky Way, detail of the Milky Way got a little bit more better resolved as that sky dropped."

The adaptive lighting project can be controlled from Mr Bettay's laptop. ( ABC News: Victor Petrovic )

On top of the reduction in light pollution, the scientists found the reduction in brightness of the lights reduced their carbon emissions by 1,085 tonnes.

The scientists also hope a reduction in light can also help animals who've been disrupted by growing cities and towns.

'Scalable in any context'

The Australian-first trial was started when Mr Bettay was working for private company Omexom, which is contracted by the ACT government and is now the focus of Mr Bettay's PhD at the Australian National University.

Mr Bettay said he hopes the results of their trial can be applied in other jurisdictions, but that the ACT was uniquely placed to embark on the project as its government owns the street-lighting infrastructure, which is not the case in other major cities in Australia.

One of the LED streetlights in a quieter part of Canberra that was part of the trial. ( ABC News: Victor Petrovic )

He's already in discussions with the New Zealand cities of Auckland and Christchurch about the results.

"I guess it's up to the other jurisdictions to think about why they want to use adaptive lighting, but the technology and the approach itself is scalable in any context," Mr Bettay said.

"Auckland is a much bigger city than Canberra, but they have 110,000 lights that are equipped with smart nodes that have been equipped for a while, they just haven't used them.

"They're a city much more akin to Sydney as opposed to Canberra, so they have a night-time economy that they need to take into consideration, so it's a little bit different to Canberra."

Mr Bettay said part of the trial involves monitoring the risk to safety, crime and traffic by reducing light on streets, but that the reduction is often hard for the human eye to detect.

"We've had engineers and other street lighting practitioners who've had 30 plus years experience, who sat out and looked at street lights with us, and they were unable to distinguish between 70 per cent and 100 per cent," Mr Bettay said.

"So I think it's hard for the human eye to detect that change, although some people have, some people say they can detect the change between 50 per cent and 100 per cent."

Dr Brad Tucker said the adaptive lighting project helped to reveal more of the night sky. ( Supplied )

Regaining connection

Dr Tucker hopes reducing light pollution through things like adaptive lighting can help build back our connection to the night sky.

"Humans have been around on this earth for hundreds of thousands of years, but we've kind of erased our connection to the sky in about 100 years," Dr Tucker said.

"We've kind of erased a part of human culture and human history, not just for people like Aboriginal and Torres Strait Islanders with their deep connection to land and sky, but for all of us who, we like to go out and enjoy the views, we like to enjoy out and see what's above.

"We go away camping and we go away into dark skies so we can, you know, escape and disconnect, and if you start losing that ability, we're never going to be disconnected."

Interactive notes and credits: The interactive is based on the Bortle scale, as well as results from Dr Tucker's experiments in Canberra. The lighting change interactive is based on a hypothetical suburban area with a Bortle scale level of 7 with light pollution sources: street lights (50 per cent); house lights (40 per cent); sport lights (10 per cent). Solutions to light pollution: changing street lights to LED (50 per cent reduction in light pollution from that source); dimming street lights to 70 per cent (15 per cent reduction); changing sport lights from cool to warm LEDs (15 per cent reduction); shielding outside lights (50 per cent reduction). 

Concept and production: Kylie Andrews; Development: Andrew Hystek-Dunk, Matthew Heffernan; Production: Chloe Brice; Expert advice: Dr Brad Tucker.  Return to lighting change interactive