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Is A Cover Letter Necessary? Yes, But Not Always. Here’s When To Use One

Table of contents.

• Do You Need a Cover Letter for an Internship?
• Do You Need a Cover Letter for a Part-Time Job?
• Is It Unprofessional Not To Have a Cover Letter?
• Can a Cover Letter Hurt Your Chances?
• Gives the Hiring Manager Details About Your Value
• Helps You Explain Any Issues With Your Resume
• Gives You the Chance To Explain Why You Want the Job
• Increases Your Chances of an Interview
• Helps the Hiring Manager See How Your Personality Would Fit in With the Team
• When the Employer Instructs You Not To
• When It Isn’t Requested and You Have Poor Writing Skills
• When There Is No Way To Submit It
• Do I need a cover letter when applying online?
• Do HR recruiters read cover letters?
• Wrapping Up

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Are you looking for a job and trying to determine what will help you and what’s a waste of time?

We’ve all been there.

One of the most confusing aspects of job applications is cover letters.

Sometimes businesses will require a cover letter, but other times they will be optional.

Are they really optional, though, or is that just a trick businesses use to weed out applicants?

Is a cover letter necessary?

The short answer is: sometimes.

This guide will help you with some  tips for creating a better cover letter  if you need to write one at all.

Is a Cover Letter Necessary?

Cover letters can be a time-consuming step for job applicants, but they are usually worth the extra work.

Even if the company doesn’t require one, a personalized letter can help your application stand out among the sea of contenders.

However, make sure you know the differences between a cover letter and a letter of interest .

You don’t want to make a negative first impression by sending in the wrong kind.

You should typically write a cover letter for your internship applications.

This is especially helpful for younger candidates or anyone who doesn’t have much relevant job experience listed on their resume.

Cover letters provide an excellent opportunity to expand on your resume.

Just like for an internship, it’s a good idea to write a cover letter when applying for a part-time job.

Don’t treat part-time applications any differently than you would a full-time position.

Treating these applications the same way will show the recruiters that you take the opportunity seriously, and a cover letter can help with that.

If your application didn’t specify whether a cover letter was necessary, should you still write one?

You might worry that omitting a cover letter could make you look unprofessional or like you’re not taking the application seriously.

But what do the recruiters think?

Do Employers Actually Want Cover Letters?

That depends on the employer.

While the Glassdoor poll showed that most employers don’t think cover letters are a must, Glassdoor career trends expert Tyler Murphy told CNBC  that they can help your application stand out.

Lori Cole, a career coach and advisor with iHire, says taking the extra time to write a cover letter will almost always pay off .

“Even if it’s short and sweet, a cover letter will help you stand out and earn more interviews,” Cole said, adding that more than 76% of hiring managers told iHire they read every single cover letter they receive.

Attaching a cover letter to your application will never hurt your chances of getting the job.

Recruiters won’t turn down applications just because they have a cover letter.

If anything, the additional resource will make your application stand out more.

Reasons a Cover Letter Is Important

A cover letter is an invaluable resource that helps hiring managers and recruiters get to know you.

Make sure you personalize each cover letter to the company you’re applying for and include the following cover letter fundamentals .

Your resume shows any relevant job experience and can paint a general picture of your work experience.

But there’s more to you than that, and it’s often the non-resume things about you that can secure you a job.

Your cover letter gives you a chance  to tell the hiring manager about who you are and explain why you think you’re the right fit for the job.

Let your voice and your personality shine through!

If there’s a gap in your resume or none of your prior job experience is directly relevant to the job you’re applying for, a cover letter can help.

A lack of direct experience doesn’t necessarily mean you’re not fit for the job.

If you have any issues with your resume, explain them in your cover letter!

Let them know why there’s a gap in your resume.

Maybe you stayed home with young kids, went back to school, or cared for a sick relative.

If you don’t have any relevant experience, you can use the opportunity to plead your case and convince the hiring team that you have the necessary qualifications.

Everyone who applies wants the job.

You can use your cover letter to help explain the specific reasons why you want the job and why you’re the most qualified person to fill the position.

Hiring managers look through tons of applications for every position and it’s easy for your information to get caught up in the mix.

If you include a cover letter that shows passion and personality, it could help your application make it to the top of the stack.

Make sure you are properly addressing the cover letter .

This will show that you were diligent in your application and are taking the process seriously, which could help increase your chances of getting an interview.

Job qualifications aren’t typically the only thing that hiring managers care about.

They also want to know that your personality will fit into the team you’d be joining.

It’s easy to showcase your personality in an interview, but not all applicants make it that far.

Try to make your cover letter personable and show them who you are.

When Not To Write a Cover Letter

While a cover letter is typically a good idea, there are some times you may want to forego one.

This one may seem like common sense.

If the employer you’re applying to specifically says not to include a cover letter, you should respect their wishes.

This is one of the few times a cover letter may be detrimental to your chances.

If a cover letter is optional for the application and you aren’t very good at writing, you probably shouldn’t worry about writing one.

If writing isn’t one of your strong suits but you want to submit a cover letter, consider having a skilled friend or relative read over your writing and help you with some edits.

If the application doesn’t have a spot to attach or submit a cover letter, you don’t have to bend over backward to include one.

The lack of space for a cover letter is likely the company’s way of subtly letting you know that they don’t care about cover letters and probably won’t read them.

Frequently Asked Questions

Here are a few frequent questions about whether a cover letter is necessary for all applications.

Yes, a cover letter is just as helpful in online applications as in in-person ones.

Not all recruiters will read cover letters, but many do.

In the worst-case scenario, they won’t read it and your resume will have to speak for itself.

But if they do read it, the extra writing will be worth it!

Overall, it’s almost always a good idea to include a cover letter with all of your job applications.

Elaborate on your resume and help the hiring manager get to know you.

A good cover letter can make or break your chances of getting an interview, so including one is almost always beneficial, unless the job posting specifically requests that you don’t include one.

Do you have more questions about cover letters or the job application process?

Let us know in the comments below, and happy job hunting!

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Should You Write a Cover Letter for Every Job? [with 3 Examples]

The job search process can be overwhelming, and one question that often comes to mind is: should you write a cover letter for every job? The short answer is that writing a tailored cover letter for each job application improves your chances of getting noticed by employers and landing interviews. However, there are exceptions when it's not necessary or even advisable. In this article, we will explore the importance of cover letters, the benefits of customizing them for each job, and when it might be better to skip the cover letter altogether. So, if you want to increase your chances of securing your dream job, keep reading.

The Importance of Cover Letters

Cover letters play a crucial role in the job application process by allowing job seekers to showcase their unique skills and experiences that make them a perfect fit for the role. They serve as an introduction and provide a glimpse into your personality, work ethic, and motivation for applying to the position. A well-written cover letter can set you apart from the competition and increase your chances of landing an interview.

In fact, a survey conducted by Glassdoor revealed that 53% of employers consider cover letters to be an essential part of the job application process. This demonstrates that cover letters are still relevant and valuable in today's job market. On the other hand, there are misconceptions about the role of cover letters, such as the belief that hiring managers don't read them. While it's true that some may skim or skip the cover letter, many hiring managers appreciate the effort and insights provided by a well-crafted cover letter.

Customizing Cover Letters for Each Job

Writing a unique cover letter for each job application helps demonstrate genuine interest in the position, aligns your skills and experiences with the specific job requirements, and increases your chances of landing an interview. Customization is essential because it shows that you have taken the time to research the company and understand its needs, values, and culture.

Tailoring your cover letter to each job application allows you to:

• Address the specific requirements of the job
• Demonstrate how your skills and experiences match the employer's needs
• Show enthusiasm for the position and company
• Stand out from other candidates who submit generic cover letters

Consider this example:

Example 1: "As a marketing professional with over five years of experience in the technology industry, I was thrilled to come across the Marketing Manager position at XYZ Tech. My experience in developing and executing successful campaigns for tech startups, combined with my passion for innovation, aligns perfectly with XYZ Tech's mission to revolutionize the way we interact with technology. I am confident that my skills and experiences make me an ideal candidate for this role."

Example 2: "As an experienced project manager in the construction industry, I was excited to find the Project Manager position at ABC Construction. My track record of completing complex projects on time and within budget, along with my strong communication and leadership skills, makes me a perfect fit for ABC Construction's commitment to delivering high-quality projects for its clients. I am eager to bring my expertise to the team and contribute to the company's continued success."

Example 3: "With a strong background in customer service and a passion for helping others, I was immediately drawn to the Customer Support Specialist role at DEF Company. My experience in resolving customer issues in a fast-paced retail environment has equipped me with the skills needed to excel in DEF Company's dynamic and customer-focused culture. I am excited about the opportunity to make a positive impact on DEF Company's customers and contribute to its reputation for exceptional service."

By customizing your cover letter, you not only address the job posting's requirements but also demonstrate your genuine interest in the position. Including keywords from the job posting also helps your application pass through Applicant Tracking Systems (ATS), which many companies use to filter and rank candidates.

Using generic or poorly customized cover letters can leave a negative impression on the hiring manager, as it may seem like you are applying to multiple jobs without much thought or consideration. In contrast, a tailored cover letter can significantly improve your chances of being noticed and invited for an interview.

Exceptions for Not Sending a Cover Letter

While writing a cover letter for each job application is generally a good idea, there are situations where sending a cover letter may not be necessary or even advisable. These exceptions include:

• Employer instructions: If the employer explicitly states that they do not want a cover letter or if the job application platform does not allow for one, it's best to follow the instructions and not submit a cover letter. Ignoring such instructions may signal to the employer that you lack attention to detail or are not genuinely interested in the position.
• Informal hiring process: In some cases, you may be applying for a job through a more casual channel, such as a referral from a friend or a conversation with the hiring manager at a networking event. In these situations, a formal cover letter may not be necessary, as you have already established a personal connection with the employer. Instead, a brief email or message reiterating your interest in the position and summarizing your qualifications may suffice.
• Creative roles: For certain positions, such as graphic design or other creative roles, the emphasis may be more on your portfolio or work samples rather than a traditional cover letter. In these cases, a concise cover letter or brief introduction within your email can accompany your portfolio or work samples, focusing more on showcasing your creative abilities.

In cases where a cover letter is not required or possible, consider alternative ways to showcase your skills and experiences. For example, you can use your LinkedIn profile or personal website to provide more in-depth information about your professional background, achievements, and career goals. By being proactive and creative, you can still make a strong impression on potential employers even without a cover letter.

Here are some examples of how to showcase your skills and experiences when a cover letter isn't required or possible:

• LinkedIn: Optimize your LinkedIn profile by adding a comprehensive summary, detailing your work experience, listing relevant skills, and collecting endorsements and recommendations from colleagues or supervisors. This provides a more in-depth look at your professional background and accomplishments, which can help you stand out to potential employers.
• Personal website: Create a personal website or online portfolio that highlights your work samples, case studies, or projects. This allows you to showcase your expertise in your field, demonstrate your problem-solving abilities, and provide insights into your work style and approach. A well-crafted personal website can serve as an excellent supplement or replacement for a cover letter.
• Video introduction: Record a brief video introduction where you discuss your background, skills, and interest in the position. This can be an engaging way to demonstrate your communication skills, enthusiasm for the role, and personal brand. Share the video on your LinkedIn profile, personal website, or include a link to it in your job application email.

By considering these alternatives and adapting your approach based on the specific job application requirements, you can still make a strong impression on potential employers and increase your chances of securing your dream job.

Components of a Good Cover Letter

A well-written cover letter includes an engaging opener, a clear pitch, and a strong closing line that effectively communicates your skills, experiences, and enthusiasm for the position. To create a compelling cover letter, consider the following tips:

Address the hiring manager by name : Whenever possible, find out the name of the hiring manager and address them directly in your cover letter. This shows that you have made an effort to research the company and adds a personal touch. If you cannot find the name, use a professional salutation like "Dear Hiring Manager" or "Dear [Department] Team."

Craft a compelling opening paragraph : Your opening paragraph should grab the reader's attention and provide a brief overview of who you are and why you are applying for the position. Make sure to mention the specific job title and company name, as well as any personal connection or unique reason that drew you to the role.

For example:

"As a recent graduate with a passion for sustainability and a strong background in data analysis, I was immediately drawn to the Data Analyst position at GreenTech Solutions. Your company's commitment to creating a greener future aligns with my personal values and career goals, and I am excited about the opportunity to contribute to such a meaningful mission."

Convey your qualifications and enthusiasm for the job : In the body of your cover letter, highlight your most relevant skills, experiences, and accomplishments that make you an ideal candidate for the position. Use specific examples from your work history to demonstrate how you can add value to the company and explain why you are excited about the role.

Write a strong conclusion : Your closing paragraph should reiterate your interest in the position, summarize your main selling points, and express gratitude for the reader's time and consideration. Consider including a call to action, such as an invitation to discuss your qualifications further in an interview.

"I am confident that my background in data analysis and passion for sustainability make me a strong fit for the Data Analyst role at GreenTech Solutions. I would welcome the opportunity to further discuss how my skills and experiences can contribute to your company's mission and success. Thank you for considering my application."

By following these guidelines and customizing your cover letter for each job application, you can effectively communicate your unique qualifications and enthusiasm for the position, increasing your chances of landing an interview.

In conclusion, writing a tailored cover letter for each job application is a vital strategy for job seekers looking to stand out from the competition and increase their chances of landing interviews. Customizing your cover letter allows you to demonstrate genuine interest in the position, align your skills and experiences with the specific job requirements, and make a strong impression on hiring managers.

However, there are exceptions when it's not necessary or even advisable to write a cover letter. In these cases, it's important to find alternative ways to showcase your skills and experiences, such as through LinkedIn or personal websites.

By investing time and effort into crafting effective, customized cover letters, you can improve your chances of securing your dream job and advancing your career.

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Is a Cover Letter Necessary to Apply for a Job?

When You Need to Submit a Cover Letter With a Resume

(Almost) Always Send a Cover Letter

When not to send a cover letter, cover letter writing tips, how to format the letter, proofread and test before you submit.

Do you really need a cover letter when you apply for jobs? You might wonder whether you can get by with just a resume — particularly if the company doesn't specifically  request or require a cover letter .

It's only natural to wonder if a cover letter is necessary. After all, writing cover letters can be a time-consuming and challenging task. If there's an option to skip the labor involved in writing one, it's tempting.

But in most cases, and particularly when the overall job market or your specific industry is competitive, a cover letter will help your candidacy. Done right, your letter will highlight your most relevant  skills and qualifications  for the job, making you stand out in a sea of applicants.

Your cover letter is a good way to show an employer what you want them to know about you, without the hiring manager having to figure it out themselves from your resume.

Many career experts agree that sending a cover letter is almost always the best decision. 

Use Your Letter to Make a Match

For instance, Susan Heathfield , a human resources expert, says, "Your cover letter is particularly important. It's the job searcher's opportunity to help the potential employer see that the applicant's skills and experience match what the employer seeks. A well-written cover letter distinguishes your application."

Show Why You're a Strong Candidate

A cover letter can make a good impression on a prospective employer and is an excellent way to show that employer why you are a strong candidate for the job.  Resumes are helpful for giving an overview of your career , but a cover letter can tell a story about specific, relevant experience. They're also a chance to  show off your personality .

Explain Potential Issues

Cover letters also provide a useful way to explain away any potential concerns the employer might have about your candidacy, such as  gaps in your employment  or the fact that you will need to relocate for the job.

Make the Case for Your Candidacy

A cover letter allows you to write a compelling case for your candidacy. Why would you want to skip this opportunity? Even if a job application does not require a cover letter, you can send one anyway.

Often, employers expect a cover letter even if they do not directly ask for one. Sending one, particularly when it is not required, demonstrates that you are a motivated candidate.

Cover letters allow you—in narrative form—to tell the employer exactly why hiring you, instead of the numerous other candidates, is a good decision.

If you're applying online for a job and there is no way to upload or post a cover letter, don't worry about it. You don't need one.

When the employer specifically states what they want in a job application (resume, references, etc.), you don't have to write a cover letter if it is not included on the employer's list.

However, you may want to include an abbreviated  email cover letter  if there’s space to do so. Don’t miss out on the opportunity to make your pitch and impress the hiring manager.

Make sure your cover letter is a good one.  While a well-written cover letter may increase your chances of getting an interview, the opposite is also true. A poorly written cover letter will likely cause an employer to reject your application. Therefore, only send one if you have the time to write a clear, concise, and professional letter that makes a strong sales pitch for getting an interview.

Write a  targeted cover letter  that specifically relates your experience to the job posting.  Keep it short and sweet — aim for three to five paragraphs — with each paragraph focusing on an aspect of your candidacy. Read the job description carefully, so you can make sure your  cover letter really speaks to the requested qualifications . Bottom line, you want to make it clear why you'd be beneficial to the company in the position.

Review cover letter samples.  Before you start, look at some  cover letter examples  to get ideas for your own letters. While you don’t want to copy samples, reading them helps reveal what kind of tone is appropriate. Plus, you might discover a better way to emphasize your experience.

Format your cover letter correctly.  Familiarize yourself with  cover lettering formatting guidelines  and make sure that your materials meet these standards. Hiring managers will notice if you don’t follow these rules.

You want your experience to stand out, not your formatting or style choices. Keep it simple and let your skills shine through.

Be sure to edit your cover letter thoroughly. Typos and grammatical errors will demonstrate a sloppy work ethic to the employer. Review proofreading tips to remind yourself of what to watch out for. A few examples of common cover letter typos and mistakes: misspelled names of companies or interviewers, incorrect addresses, and inconsistent verb tenses and/or punctuation.

When you’re finished reviewing your final document, have a friend take a look as well. A fresh set of eyes may catch mistakes that you’re no longer able to see. Even the smallest error can work against you during the job application process, so take the time to get it right. 

Do I Need a Cover Letter? Our Survey Results May Surprise You

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Job hunting is difficult enough without seeing that dreaded sentence in a job description : applications without cover letters will not be considered . But when a cover letter isn’t mentioned at all, you have to ask yourself, “Do I need a cover letter?”

The first job listing requesting a cover letter alongside a resume appeared in the New York Times classified section on September 23, 1956. It was for a job opening at Dutch Boy Paints as an industrial paint chemist. 

For better or worse, the cover letter craze caught on and while job applications changed from in-person drop-offs, and mail-in resumes, to fax machines and the internet, cover letters are still here.

We asked newly hired job seekers about their cover letter habits and talked to recruiting and career experts to hear the industry’s stance on cover letters. Their answers may surprise you.

Should you include a cover letter?

Whether cover letters are relevant is up for debate, both for job seekers and career experts. However, the general consensus is that if an organization requests it in the job description, you should include one.

Whether you need a cover letter with your resume can depend on a few things:

• Your industry
• If the job description mentions it

Let’s break down the conflicting information about cover letters once and for all.

Cover letter trends for job seekers

When Jobscan asked 200 newly hired job seekers if they leveraged cover letters in their job search, we got the results illustrated below.

35.4% of newly hired job seekers consistently submitted cover letters during their job search. The majority of respondents were less consistent. 42.5% included cover letters with some jobs, 16% rarely submitted cover letters, and 6.1% of job seekers opted out entirely.

A recent poll of LinkedIn users showed that 44% of respondents think the cover letter is dead. But about 43% believe it’s alive and well.

So, does submitting (or not submitting) a cover letter impact potential job offers?

We asked job seekers if they included one for the jobs they were offered. When it comes to securing a job offer, the relevance of cover letters is even more shaky.

While 35.8% of people included a cover letter for every application for which they were offered the role, 21.2% received job offers even though they never submitted one with their resume.

What do industry professionals have to say about cover letters?

Career experts agree that there’s no real consensus about the importance of cover letters. Tracy Saunders , a recruiter, author, and job search advisor, did an informal survey of 10,000 recruiters. 61% of respondents said cover letters don’t matter, 31% said they do matter, and the remaining 8% expressed indifference.

Monique Montanino , Tech Exec Career Coach, suggests that the cover letter’s value changes depending on the stage of the hiring process. She explains that “as a former group hiring manager at a Fortune 200 company, the HR team would present me with the top 10 qualified candidates. I would always read all the information presented by the candidate.”

It’s not one-size-fits-all, which for job seekers, can be a frustrating response.

So we asked career experts to share their experiences with cover letters. Does anyone read them, and does not including one hinder you from getting a job?

Do you need a cover letter: It depends on the industry

Hiring managers and recruiters in certain industries won’t place as much emphasis on the cover letter as others. Kate Lander , a Career Expert and Workforce Development specialist and face of Lander Consulting UK, sees differences across industry sectors.

“I’ve found that within lower-level roles in STEM, there’s less emphasis on the cover letter as hires are typically driven by technical competence and qualifications.”

Tracy admits she didn’t read cover letters for every tech role she was filling. “It’s not that I didn’t want to learn about the candidate, it’s just that their GitHub code or LinkedIn profile told me all I needed to know.”

Other industries highlight the importance of cover letters, says Kate. “Certainly in the visitor economy and creative industries, demonstrating your ability to communicate effectively, and pitch yourself in a powerful way, gives a recruiter confidence that you’ll be able to do this ‘on the job’.”

Tracy agrees and expands on which industries prefer a well-written cover letter. “For recruiters hiring for HR, operations or finance, they want to see how a person communicates in writing, and cover letters help with that.”

“If done right, a well-crafted cover letter will answer a lot of questions before starting a conversation. I would rather get a lot of the basics out of the way so we can focus on the important details.” – Professional Recruiter

Do you need a cover letter: Is it in the job posting?

Many job postings will tell you if you need a cover letter. Kelli Hrivnak , Founder of Knak Digital, a boutique recruitment firm, urges applicants to “read the fine print in the job description and application to learn if a cover letter is required to be considered for the opportunity.”

Failing to include a requested cover letter can be a failure of the hiring manager’s first mini-test: measuring your attention to detail. In her experience, “employers may eliminate applicants that didn’t follow the instructions in the job ad.”

Don’t give hiring managers a reason to disregard your resume before they even see it.

Consider regional preferences regarding cover letters. According to Kate Lander, Career Expert and Workforce Development specialist, “recruiters in the UK really appreciate a cover letter, even if they haven’t specified that they’d like one. Having the context or justification of an application enables a recruiter to visualise the motives behind the CV or resume .”

Why you should include a cover letter according to experts

Many job seekers struggle to write cover letters because they’re time-consuming. If you’re a weak writer applying to non-writing-related roles, cover letters can feel like a form of torture.

However, according to the experts, it can be worth it.

Susan E. Schwartz , personal brand strategist and career coach cautions that “if your cover letter is just going to reiterate what your resume says, don’t bother. But, if you can write a letter that lets them know you understand their needs—and you state clearly how you can help—that’s a letter worth writing.”

According to Tracy Saunders, recruiter, author, and job search advisor, 63% of recruiters aren’t finding suitable candidates to fill job openings. A concise cover letter can give you an edge.

We analyzed nearly 1 million job applications and it shows that including a cover letter with your resume makes you 1.9 times more likely to be invited for an interview compared to those who left out a cover letter.

1. Cover letters can leave a good impression

Showing a little extra effort helps you stand out. It’s especially so when it’s voluntary. It can leave a positive impression before you even meet the hiring manager.

This is one highlight of cover letters, according to Monique Montanino. “Researching a company, its leadership, mission, and accomplishments provides the opportunity to state why you want to be employed there and add value. How would you feel if someone showed up knowing your business accomplishments and challenges and offered thoughts on innovation for a positive impact?”

“The cover letter allows you to deliver that message.”

For maximum impact, see if you can find the Hiring Manager or Recruiter for the role, and send your letter to them. Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.

2. Cover letters can add more depth to your resume

Get ahead of any questions the hiring manager may have when reading your resume. Jazlyn Unbedacht , a professional resume writer, believes a cover letter is a great place to start “if you have an employment gap, an interesting job experience history, or have anything you want to clarify on your resume.”

Your resume can’t address everything, so Kate Lander tells job seekers to reframe their job search collateral.

“Where a resume or CV could be viewed as a marketing flyer, a page (or two) of impact-led tasks and outcomes; a cover letter contextualizes these to the needs of the specific business and role they are applying for—it’s the sales pitch!”

3. Cover letters help you stand out with a unique voice

Of course, you tailored your resume for your application. But, it’s not the best place to dive into your unique story. To Monique, cover letters are the perfect place to tell a short, but gripping story.

“Contrary to a resume, cover letters show your responsibilities and accomplishments customized in your voice to the open job requisition. You are unique. Here is your opportunity to report your vision, leadership style, and successes with a personal perspective that will resonate with the hiring CEO or recruiter.”

Madelyn Mackie , a Career Activator who helps job seekers get unstuck, says your cover letter is “an opportunity to let your personality shine through.”

Just because cover letters are becoming unpopular—among job seekers and hiring teams—Madelyn recommends writing one. “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

Read more : Cover Letter Examples for Job Seekers in Any Field

The ATS scans cover letters for keywords and skills

When you apply for a job, your resume goes into the ATS, or applicant tracking system . It works as a database to store your resume and acts as a search engine where the hiring manager inputs skills or keywords from the job description.

But most ATS will also store and scan your document for keywords. This can give you an edge if used correctly. Suzanne Berger , a Career Consultant, advises job seekers to “include a short cover letter showing your match to 3 to 5 job requirements” to take advantage of keyword matches.

Make writing easier with Jobscan’s cover letter generator

Sometimes you have to include a cover letter for consideration. But if you’re in STEM, finance, or a non-creative field, the writing requirement can make your job search miserable.

“A bad cover letter does not negate a strong resume.” – Professional Recruiter

Start with Jobscan’s cover letter generator . It uses AI to create an ATS-friendly, optimized cover letter . It integrates with our premium Power Edit , so while you’re optimizing your resume for the job description, you can easily generate your document on the same screen.

Create your cover letter with AI to customize it for the job description. Optimize your cover letter and resume with Jobscan to get more interviews.

Once you generate your cover letter, you can adjust the document to add the hiring manager’s name, incorporate any critical details, or save it as-is.

Many job seekers hate cover letters. But, they can still help your job search. They let you personalize yourself to a hiring manager. This matters in a world where everything happens through the screen.

A good cover letter can make an impact on a hiring manager, urge them to dive deeper into your resume, and tip the scales in your favor for getting an interview.

FAQs about cover letters

While it’s not necessarily unprofessional to not include a cover letter with your job application , writing one can benefit you. A cover letter allows you to introduce yourself, highlight key skills relevant to the position, and explain what interests you about the role and the company. It gives you an opportunity to make a strong first impression and stand out from other applicants. A good cover letter also shows that you tailored your application for that job. It shows you took the time and can reveal your real interest. In tough job markets, a cover letter can help you show your qualifications. It can also make a strong case for why you are the best candidate.

Some companies may not require them. But, a good cover letter can help you stand out from others and give more context to your resume. Unless the employer says not to, it’s good to include a cover letter with your resume when applying for a job.

It’s not required to write a cover letter when applying for a job. But, skipping it could hurt your chances of capturing the hiring manager’s attention. Some employers ask for a cover letter as part of the application process. So, not submitting one could result in your application being overlooked. Writing a tailored cover letter can increase your chances of making a positive impression and standing out among other applicants.

While it is not always mandatory to write a cover letter, experts highly recommended including one when applying for a job. It gives you an opportunity to personalize your application and make a strong first impression. In many cases, employers do appreciate getting a cover letter with your resume. It shows your interest in the position and can set you apart from other applicants.

Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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• Resume and Cover Letter
• How to Tailor Your Cover...

How to Tailor Your Cover Letter for Each Job Application

7 min read · Updated on December 16, 2021

Create a customized cover letter that introduces you as the best candidate right off the bat.

Every year, businesses spend billions on brand identity and image. Corporate CEOs want the public to identify their business' brand with little to no effort. This means spending countless hours creating marketing materials to spread the company's vision, mission and reputation online and in print. Similarly, individuals must invest in their own brand identity to be successful in their professional lives.

Creating your best image and personal brand starts with the cover letter. The cover letter is the “door-opener,” “conversation-starter” and the first impression for hiring managers. When career counselors discuss the famous elevator pitch , they are referring to your cover letter. It's not the resume, interview, or job application recruiters scrutinize first; recruiters look to cover letters for a basic understanding and “feel” for potential candidates.

Though most job seekers understand the importance of personal cover letters and spend countless hours writing creative sentences and including their most valuable assets, they rarely consider tailoring their cover letter to fit the actual job. Inserting bland material aimed at all jobs will reduce your chances of landing the interview. On the other hand, crafting a customized, tailored cover letter and connecting the dots shows the recruiter how your experience and skills are best suited for their needs.

Here are a few strategies designed to help tailor a customized cover letter, without overwhelming your job hunting.

Start with relevant skills and abilities

Hiring managers look for candidates who fit their needs. Include skills on your resume that mirror the assets the company is seeking in an employee. Compare your resume to the company's job description . But steer clear of bland descriptions or copy-and-pasting. Focus on your notable contributions and major attributes.

“As a senior marketing manager with more than 15 years' experience creating campaigns and strategies to promote brand identity, I am able to ______. Some of my most recent accomplishments include:

Increased web traffic by 150% by analyzing current online trends, aligning company standards and strategies to match those trends and developing promotional products to draw traffic.

Won $15 million Fortune 500 contract by promoting company's brand and product, analyzing competition and aligning sales goals to match current market trends.

Awarded PRSA's “Top Company Newsletter” by redesigning publication, focusing on the information desired by the audience, utilizing graphics and images, including C-Level biographies and reducing overhead.

Names matter

Name dropping may be a dangerous pastime if you don't follow the rules carefully. But people do love reading their names in print. One area to include a name is the recipient's address and salutation. If the application or job description identifies a specific person to contact, be sure to address your cover letter and other application materials to that person. Even if the job post doesn't include an actual person, try to avoid using “To whom it may concern,” “Dear Sir or Ma'am” or “Dear Hiring Manager.” These are dry and very impersonal. Call the company and ask for the contact person, do some digging on LinkedIn, or ask them how they prefer to be addressed.

Mr. John Doe

Hiring Manager

[Company Name]

123 Main Street

Anytown, USA 12345

Dear Mr. Doe:

Sometimes companies have several team members working on applications. In those instances, you may not be able to address the letter to a specific person. These scenarios require a more professional technique. Address the letter to “Dear Hiring Manager:” or the equivalent person for the company. Stay away from gender-specific language (i.e. Sir and Ma'am) as this is dangerous and can cause some hurt feelings. The recipient's address should forego specific names and titles in this case. Use the company's name in place of an actual person.

124 Main Street

Dear Hiring Manager:

Tell them you want the job and why

We all tend to focus on our accomplishments and qualities but forget the hiring process isn't about us. Recruiters are looking for people who will benefit the company. In the last paragraph – not the closing paragraph – a customized cover letter should tell the recruiter you want the job and why. Explain this is the company you want to work for and why. Go online and research the company's “About Us” web page. Gather information about the company's mission and vision statements. Learn more about their community engagement. Use this information to connect both the company's and your goals.

“I want to commit long-term to [Company Name] because both our goals align. [Company Name] seeks to promote self-awareness and compassion within the community through its [program name]. Along those same lines, I have…”

Speak their language

Some companies have forgone the “human eyes” approach to reading cover letters. They use advanced software called Applicant Tracking Software (ATS) to weed out undesirable cover letters and resumes. In other words, you have to convince the computer before gaining access to the hiring manager. Go back to the job description and carefully look for keywords. These more likely are listed in the requirements section and include hard skills unique to the position. While resisting the urge to copy-paste the exact description into your cover letter, rewrite the description in your own words, aligning it with your resume and using the keywords.

“As a senior-level graphic designer, my current role entails using Adobe CS (Photoshop, InDesign, Illustrator, and Dreamweaver) to create stunning digital and print images. My colleagues have credited my ability to design appealing, trending websites and social media accounts. Additionally, I have advanced knowledge of video editing using FinalCut.”

Don't forget the introductory paragraph

All cover letters start with an introduction. A well-written, customized cover letter should include the company's name, position and other identifiers included in the job description. Forego any personal greetings (i.e. “I hope this letter finds you well,” “Hope all is well,” etc.). These personal messages are sloppy and unprofessional. Focus your intro paragraph on the topic and outline of the cover letter.

“I am responding to your job advertisement on Monster.com. As a professional project manager, I believe I am a good fit for [Company Name]'s IT Project Manager position. As you will see, my attached resume details more than five years' experience managing technology solutions for competitive companies. My history includes…”

Creating an easy-fill template for cover letters

Customizing your cover letter doesn't mean creating a new cover letter every time you apply for a job. Templates are easy to make and an important time saver. Follow these easy steps to create your template.

Create your overall design. Choose a basic design that is professional and reflects your personality. Don't use colors, off-the-wall fonts or images. Creating a cover letter design just entails designing a header (stationary head) for your cover letter. It should include your name, the job title, and contact information.

Write a specific letter to start. Copy your first cover letter and start with this template. Highlight all tailored information and replace it with brackets “[ ]” for easy identifications. For example, “As a senior-level graphic designer, my current role entails using Adobe CS (Photoshop, InDesign, Illustrator, and Dreamweaver) to create stunning digital and print images” can be changed to “As a senior-level graphic designer, my current role entails [tailored information].” Leave all bland, generic information and soft skills as is. This is transferable to all future personal cover letters.

Save as a Word template. To prevent overwriting past saved cover letters, save your document as a template. Once saved, every time you open the file, it creates a new cover letter, exactly as you formatted it. To save a Word file as a template click [File > Save As]. Choose Word Template from the drop-down box and name your file. Some versions of Word have different instructions which you can find in their Help Section .

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• Recruit Management

Job Seeking 101: Are Cover Letters Still Necessary?

• December 12, 2022

“Are cover letters still necessary?” is a question many people ask themselves when looking for a job. Nowadays, there is much debate regarding the importance of cover letters. While some contend they are still relevant, others disagree. So, to give a definitive answer, Skillfuel experts weighed in on the matter.

In this article, we’ll discuss whether cover letters are still necessary in 2022 onwards. We’ll also review some frequently asked questions about cover letters, such as when to submit one and the best practices for writing an effective cover letter.

What are cover letters?

Cover letters are one-page documents that are sent in during the hiring process. These are often attached to résumés and curriculum vitae as supporting documents. They are also known as application letters and motivation letters. Your cover letter should elaborate on why you are the most qualified candidate for the position and why you are interested in working for the specific organization. A cover letter’s content should be genuine rather than hypothetical or overly generic.

The primary purpose of a cover letter is to strengthen your job application. When a hundred people are applying for the same job, most recruiters can decide who to hire based on the cover letter. That’s why a cover letter is an excellent opportunity to highlight your experience, skills, and the value you can bring to a company beyond what is included in your resume.

Do recruiters read cover letters?

The short answer is yes. Most recruiters and hiring managers read cover letters. In fact, 78% of recruiters prefer applicants who include cover letters in their application for the following reasons:

• It demonstrates a candidate’s motivation to acquire the position.
• It gives additional information about the applicant.
• It shows the candidates’ personalities.

Hiring managers learn more about applicants when they read their cover letters. It provides them with more information to screen candidates for a specific position. Furthermore, recruiters will have a better idea of what the candidate is capable of. This will enable them to tailor the interview questions to a specific candidate. There are also instances where recruiters instantly reject applicants without a cover letter. Because of this, it’s imperative to prepare cover letters whenever possible.

When do I need a cover letter?

Do you need a cover letter when applying online? Although cover letters are still relevant, the advancement of technology has made them optional. Because of improved online recruitment , application systems have made it possible to learn everything about the candidate based on what they answer in the form. However, there are still instances when you need to include a cover letter along with your resume. Here are some of them:

When a job application instructs you to include a cover letter

When a job application tells you to send a cover letter, you should send one. It’s a red flag for recruitment if you never send one in when the instructions say to do so. Recruiters who read cover letters will feel you’re not keen on following instructions, lowering your chances of getting hired. To ensure this doesn’t happen, read the job application thoroughly.

If the hiring manager or recruiter requests a cover letter

Another instance when you’ll need a cover letter is when the recruiter asks for one. Sometimes the job application doesn’t say if you need to send a cover letter, but the recruiter will ask you to submit one after the interview. If this happens, make sure to send them one. This may mean the hiring manager needs more information about you before you can proceed to the next step of the hiring process.

When should I not include a cover letter?

Yes, cover letters are still necessary, but there are instances where you shouldn’t include one. Here are some of them:

When the job application explicitly states not to submit one

The recruitment process starts with applying. Now, if the job application says you don’t need to send a cover letter, do what it says. That’s because some recruiters don’t read cover letters, so they don’t require them.

This is another matter of following instructions. You’ll have a higher chance of getting the first interview when you follow everything the job application requires. If you think a cover letter will really help you, polish your resume to include what you want to say in your cover letter.

When there’s no place to upload a cover letter in the application form

Most candidate scheduling software and other online application systems will ask you to upload a résumé but not a cover letter. This is because some of these are already programmed to ask specific questions you want to address in your cover letter. So, if you only see one button for submitting a file, make sure you submit your résumé rather than your motivation letter.

When you don’t have time to customize cover letters

One common recruitment problem is when recruiters read generalized cover letters. Yes, cover letters are necessary, but you don’t have to force yourself to submit one, especially when it’s not a requirement. It is preferable not to receive a cover letter for hiring managers and recruiters than to obtain one that’s poorly written. A poor cover letter is generic and based on a template you intend to send to all the jobs you’re applying for. So, if you don’t have time to create customized cover letters, don’t write one.

How can I write an effective cover letter?

Now that we’ve established that cover letters are still important, here are some tips for writing them well:

Most cover letters are one-page long. As a general rule of thumb, a cover letter should be between 250 and 400 words.

Pay close attention to the submission guidelines

Carefully read the job description of any job you’re applying for. Look out for any specifics, such as the cover letter format. The file type (Word or PDF), fonts, margins, and content are all factors to consider. Also, some job postings already outline what you should write in the content. If you see one, follow the outline so recruiters can easily read your cover letter.

Check for spelling and grammar errors before sending in your resume and cover letter

When you’re finished writing, proofread your cover letter for typos and grammatical errors. Recruiters will only read your cover letter thoroughly if they don’t see grammatical issues. Grammarly, Hemingway Editor, and Quillbot are just a few spell checkers you can use to ensure your writing is error-free.

Don’t beat around the bush

Just saying you’re good at communicating and contributing to teams won’t cut it. Seek instead to substantiate this assertion with examples from your own experience. For example, instead of saying, “I am a great writer”, follow it up by citing your writing experiences. The statement can then be, “I have led the newsletter campaign for our company and written over 60 articles for various clients, demonstrating that I am a very competent writer”.

Develop your branding

Your resume and cover letter should have consistent formatting features such as fonts, margins, colors, and style. This will help you stand out to the hiring manager by emphasizing your unique brand.

Take Your Cover Letters to the Next Level

It’s clear that cover letters are still necessary in 2022 onwards. Knowing how to write a cover letter is still important, even if some recruiters do not require them. Remember, the first steps in job seeking start with preparing your cover letter and résumé. The cover letter is an additional chance to sell yourself by providing more detail than is possible in your resume. Even if you decide to write a brief, straightforward one, a strong cover letter may help you get the job.

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Do You Have to Write a Cover Letter for Every Job?

by Reem Abouemera

Sep 25, 2023 | Cover Letters

If you’ve been on a job hunt recently, you’ve certainly seen the “cover letter” request in many job postings. They’ve grown to become an integral part of the job application process, so it’s important to know why that is.

At its core, a cover letter is a document you send along with your resume as a way for you to introduce yourself to a potential employer. It’s your chance to explain why you believe you’re the perfect fit for the job, and what skills and experiences make you stand out from the competition.

Now, the question is, do you have to write a cover letter for every job? After all, you’re sending in a resume and the employer can see your qualifications; so do you really need to write a separate introduction? You’re about to find out.

Photo by Tim Gouw on Unsplash

The changing landscape of job applications

Hiring processes are no longer what they used to be. While years ago, most hiring stages were done manually; now, employers are relying on technology more than ever before to determine if you’re the right fit for a job.

Think of it: there are online job applications, resume scanning software that empower employers to review hundreds of resumes in seconds, LinkedIn profiles that serve as a living version of your resume, and more.

These factors have heightened the debate of whether cover letters are still a necessary part of the job search process . Some argue that because of how automated the process is becoming, cover letters can serve as a bridge to the human aspect of the hiring process. Others argue that they’re becoming obsolete and applicants should focus on optimizing their resumes instead.

So, which is it?

Friendly Reminder: Is your resume in check before you move on to the cover letter writing part of the process? If you’re not sure, let’s make sure you’re all set through this free resume critique !

The advantages of including a cover letter

There’s no denying that cover letters can go a long way in taking your application up a notch. Here are some advantages that come with writing one:

1. It empowers you to add your personal touch

Sure, your resume is going to tell the employer about your qualifications, but it’s not going to tell them who you are. It’s hard for that to come through with a few bullet points and job titles.

A cover letter, on the other hand, is more flexible in structure, tone, and style, allowing you to showcase your personality and emphasize any unique qualities you have that could help you stand out.

2. It allows you to clarify career gaps/changes/other issues

If you’ve been off the job market for a while, have had several job changes, or made a career shift altogether, you know how it feels to wish you had the chance to explain yourself. That’s precisely what a cover letter does.

If you’re transitioning to a new industry or position, writing a cover letter about your career shift is essential. It helps explain the logic behind your decision and provides context as to why certain elements of your resume may not be directly relevant. You can use your cover letter to expand on the experience that you do have and how it developed transferable skills that would help you in the industry you’re applying for.

It gives you the perfect opportunity to explain anything that could otherwise be seen as a red flag on your resume, and present yourself in an honest, yet positive light.

You can also use it as a chance to address any other issues that could come up regarding your application (such as a lack of experience in the desired role).

Photo by Bermix Studio on Unsplash

3. It serves as a distinguishing factor

When you’re looking for a job, you’re always looking for a way to stand out from the competition. Well, a cover letter can be just the thing you need to achieve that. That’s especially true if it wasn’t required of you in the first place.

Put yourself in the employer’s shoes: out of 100 resumes, who stands out the most and is likely to land an interview? According to research , it’s the person who took the time and effort to write a tailored cover letter explaining why they should be chosen over all other candidates. But of course, it has to be a well-written cover letter that focuses on the qualifications and experiences relevant to the job.

4. You can show off your skills in action

If you’re applying for a role in advertising, marketing, or any other creative field, writing skills are a must-have for the job. In this case, a cover letter is considered a writing sample – an opportunity to demonstrate your ability to write and communicate in a persuasive, professional, and articulate manner. Without it, employers will have no idea about your writing skills and may not be willing to take a chance on you.

Likewise, with remote jobs, the cover letter plays a crucial role because not everyone is equipped to work remotely. Because of the doubts surrounding this, it’s essential to write a cover letter that highlights your ability to adapt and survive in a remote working environment.

Discuss remote-related skills such as your communication abilities, capacity for self-management, or proficiency with remote work tools (e.g., Zoom, Slack, Asana, etc.) You can also provide stories of any prior experience you have working remotely or explain how you’re proactively preparing yourself to do so if you haven’t.

When is a cover letter not necessary?

Yes, cover letters can be a powerful way to get your foot in the door, but there are times when they’re not necessary and shouldn’t be written. Here are some examples:

1. When there’s an explicit statement in the job posting

Some job postings explicitly ask you not to include a cover letter. If that’s the case, then you should absolutely follow the instructions and just send in your resume (along with any other required documents).

2. During an informal hiring process

Not all hiring processes are created equal – some tend to be less formal, more laid-back, and more fast-paced, requiring no cover letter.

In the startup environment, for example, you may find yourself in a situation where you’ve had intelligent conversations with the employer and they’re already interested in moving forward with you. Similarly, if you’ve been referred by a mutual connection, chances are they already know enough about you so there isn’t a need for additional documentation.

3. For high-volume applications for non-office jobs

Certain non-office jobs in industries such as service or construction run hiring cycles very frequently. And almost always, they receive a high volume of applications in a very short amount of time. Such roles usually need to be filled quickly, which is why the priority goes to the speed of the hiring process, and cover letters are typically bypassed.

In this case, employers may prefer applicants to only provide their resume and avoid sending any other documents (because they won’t be read). Instead, the attention is shifted to the interview itself.

Photo by Iwaria Inc. on Unsplash

Best practices for writing a cover letter

Before we wrap up, here are some key points to keep in mind when writing a cover letter (if you choose to complement your resume with one!):

• Make it skimmable by maintaining an easy-to-follow outline format
• Keep it concise – no more than one page in length is ideal
• Tailor it to each job you apply to
• Begin with a targeted hook in the first sentence or two
• Always think “what’s in it for the employer” before writing any sentence – make it more about how you can add value to the business, not what you can get out of it
• Use concrete examples and evidence to back up any claims or statements you make about yourself
• Proofread multiple times to ensure there are no typos or errors in grammar/punctuation
• End with a call to action (e.g., expressing interest in setting up an interview or discussing the job further)

So, do you have to write a cover letter for every job? The answer is yes – it’s preferable to do so, even when it’s not required. A cover letter is what makes you not “just another applicant” – it puts a virtual face to your resume, and paints a vivid picture of who you are, what your skills and experience are, and why the employer should consider hiring you.

Of course, there are exceptions to the rule, such as when an employer explicitly states that no cover letter is required. However, if you’re ever in doubt, always err on the side of caution and include one anyway..

And if you’re not writing cover letters just because you can’t seem to get it right and find it too hard of a process, maybe that’s a sign that you need a professional cover letter writing service that can help you create the perfect document and save you time in the process.

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How to Write a Cover Letter With Salary Requirements (Template Included!)

Writing a cover letter is already an important part of the job hunt, but mentioning your desired salary can make it even trickier. If you’re wondering how to write a cover letter with salary requirements without hurting your chances of landing the job, it’s all about striking the right balance and choosing your words carefully.

In this article, we’ll walk you through how to handle salary expectations in your cover letter—from deciding if you should mention them at all to writing a proper one.

Searching for a new role? Check out open jobs on The Muse and find the perfect fit for you »

Is it necessary to mention salary in your letter?

The truth is, it depends on the situation. Some job postings specifically ask for salary requirements, while others leave it up to the applicant's discretion.

In many cases, omitting salary requirements can work in your favor, allowing you to focus on your qualifications and fit for the role. However, if a job listing explicitly requests this information, failing to include it could reflect poorly on your attention to detail .

It's also important to consider the job market and your industry. In highly competitive fields, being upfront about your salary expectations can show confidence and transparency, while in other sectors, it might be better to wait until later in the hiring process to discuss compensation . The key is to tailor your approach based on the specific job and company you’re applying to.

How to mention salary in a cover letter

Experts agree that mentioning salary requirements in a cover letter should be approached with caution. “Salary questions are designed to ‘screen out’ rather than ‘screen in’ candidates,” says Alisa Cohen, Career Coach at Close Cohen Career Consulting . This means that revealing your salary expectations too soon could lead to your elimination from the candidate pool if your figures don’t align with the employer’s budget.

“It could result in either being overlooked for the position or receiving a lower-than-expected offer,” says Tiago Pita, Brand Director and Recruiter at Whole Food Earth .

You might want to leave out salary requirements in a cover letter when you don’t have enough information about the role and its compensation structure to provide a well-informed figure. “If the job posting indicates that salary discussions will occur later in the hiring process, it’s often best to focus the cover letter on qualifications and enthusiasm for the role,” Pita says.

By doing so, you keep the door open for a more informed discussion about compensation later in the hiring process, once the employer has seen your potential and you have a clearer understanding of the role.

When should you include salary requirements?

If the application asks for salary requirements, you should comply—but do so strategically (below, you’ll find tips on how to handle this).

If the application does not ask for them, “it’s typically in your best interest to defer compensation conversations to the latest stage possible,” Cohen says. “You have the most leverage when you are at the offer stage.”

By waiting until later in the process, you allow yourself time to demonstrate your value to the employer, which can strengthen your position during salary negotiations.

How do you negotiate salary in a cover letter?

It’s essential to approach this topic with tact, as you don’t want to come across as overly aggressive or rigid. Below are some tips and strategies for effectively incorporating salary negotiation into your cover letter.

1. Do your research

Base your expectations on solid research. Industry standards, geographic location, past salaries, and your experience level are all factors that should be taken into consideration. One effective strategy is to provide a range rather than a specific number, giving you some flexibility and room for negotiation.

Cohen suggests using language like, “My research indicates that compensation for this type of position falls in the range of $XX - $XX. I look forward to learning more about the position and understanding if that is consistent with your range.” This approach shows you’ve done your homework and know what you’re looking for in a job position.

2. Explain your reasoning

This could be based on your research of industry standards, your level of experience, or the cost of living in the job's location. For example: “My salary expectation is based on industry research and my professional experience in similar roles, as well as the cost of living in [City].”

3. Use diplomatic and flexible language

The way you phrase your salary expectations can significantly impact how they are received. Pita emphasizes the importance of using language that shows flexibility, with phrases such as, “Based on my experience and the industry standards, I am seeking a salary range of $X to $Y. However, I am open to discussing this further based on the total compensation package and additional benefits your company offers.”

This wording acknowledges your salary expectations while also making it clear you’re open to negotiation and that you’re willing to consider the entire compensation package, not just the salary.

4. Frame salary as part of the overall fit

Highlight your skills and experience that contribute to the company’s success. This helps keep the focus on mutual benefit rather than just on financials.

Pita suggests language like, “I am excited about the opportunity to contribute to your team and am confident that my skills align well with the needs of the position. I am seeking a salary range of $X to $Y, though I am open to negotiation based on the complete compensation package and benefits offered.” This phrasing shows enthusiasm for the role while also subtly integrating your salary expectations into the discussion.

Cover letter with salary requirements: examples

Below, you'll find cover letter examples with salary requirements for different roles. Each cover letter is tailored to the specific job while including a mention of salary expectations, demonstrating how to approach this delicate topic professionally.

But first, here’s the common structure that should be present at the beginning of all cover letter with salary requirements examples:

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Hiring Manager's Name] [Company Name] [Company Address]

Example #1: Cover letter with salary requirements for Administrative Assistant

Dear [Hiring Manager's Name],

I am writing to express my interest in the Administrative Assistant position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in administrative support roles, I am confident in my ability to contribute effectively to your team and help streamline office operations.

In my previous role at [Previous Company Name], I managed a variety of administrative tasks, including scheduling, correspondence, and file management, all while maintaining a high level of confidentiality and professionalism. My organizational skills and attention to detail have consistently been recognized by my supervisors, and I am eager to bring this same level of dedication to [Company Name].

For this position, I would like to express that my salary expectations are between $[number] and $[number]. These figures are aligned with the industry average for this role and are also based on my experience, but I am open to negotiation depending on the additional benefits your organization provides to ensure a mutually beneficial arrangement.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team's success.

Sincerely, [Your Name]

Example #2: Cover letter with salary requirements for Marketing Coordinator

I am excited to apply for the Marketing Coordinator position at [Company Name], as listed on [where you found the job posting]. With a background in digital marketing and a strong track record of driving brand engagement, I am confident that I can help elevate your marketing efforts and contribute to your company’s growth.

At [Previous Company Name], I successfully managed social media campaigns that resulted in an X% increase in follower engagement and a Y% growth in lead generation. My experience in content creation, SEO, and analytics has equipped me with the skills needed to execute and optimize marketing strategies effectively.

I would like to request a salary within the range of $[number] to $[number] per year. My salary expectations reflect my education in marketing, along with [number] years of experience in the industry and my in-depth knowledge of digital marketing strategies, content creation, and campaign management. However, given the growth opportunities and additional benefits your organization offers, I am open to negotiating the salary.

Thank you for your consideration. I look forward to contributing to your team and discussing how my background aligns with your needs.

Example #3: Cover letter with salary requirements for Project Manager

I am writing to express my interest in the Project Manager position at [Company Name]. With over seven years of experience managing cross-functional teams and delivering projects on time and within budget, I am excited about the opportunity to bring my skills to your organization.

At [Previous Company Name], I led a team of [number of people in the team] in the successful implementation of a $X million project, improving efficiency by Y% and reducing costs by Z%. My proven track record of leading diverse teams and successfully delivering complex projects on time and within budget makes me a strong fit for this role. I excel in coordinating cross-functional efforts, anticipating challenges, and driving projects to completion with a strategic focus on achieving business goals.

I am seeking a salary within the range of $[number] to $[number] per year. My salary expectations are based on my extensive experience in project management, including [number] years in the industry, and my ability to consistently deliver high-impact results. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to discussing how I can contribute to [Company Name].

Cover letter with salary requirements: template

Not quite there yet? Here's a template to make everything easier for you:

I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a background in [relevant field or industry], I am confident in my ability to contribute effectively to your team and support the company's goals.

In my previous role at [Previous Company Name], I [briefly describe a key achievement or responsibility]. My experience has equipped me with [specific skills or knowledge related to the job], which I am eager to bring to [Company Name].

Regarding compensation, based on my experience and industry standards, I am seeking a salary in the range of $[number] to $[number] per year. I believe this range reflects my qualifications and the value I can bring to your organization. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to the opportunity to discuss how my background aligns with your needs and how I can contribute to the success of [Company Name].

Key takeaways

Including salary requirements in a cover letter can be a delicate balancing act. It’s essential to approach this topic with care to avoid potential pitfalls while ensuring clarity for both you and the employer.

It’s often best to include salary expectations only when explicitly requested or when you feel confident about the compensation range based on your experience and industry standards.

Ensure your salary expectations align with the role’s requirements and the value you bring to the table. If necessary, express your openness to negotiation, highlighting your flexibility and enthusiasm for the opportunity.

Remember, a well-crafted cover letter not only addresses salary expectations but also showcases your qualifications and enthusiasm for the role. By combining a clear, professionally presented salary range with a strong emphasis on your skills and achievements, you can create a compelling case for why you’re the right fit for the job.

More From Forbes

3 tips for including internship experience in a cover letter.

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How to stand out from the crowd as a new grad with internship experience

If you are a fresh graduate looking for a new job, a cover letter can help paint a helpful context of who you are and why you would be an excellent fit for the company. For seasoned professionals with considerable career milestones, resumes are often adequate to show their skillsets and how they would perform at a new job. Indicators like the type of company, pace of promotion, and scope of responsibilities paint a picture for the hiring managers of how they can expect the candidate to perform even before the interviews.

The good news for new graduates is that they are on an even playing field as they embark on a new career path with their peers. The downside is the need for additional information for the candidate to stand out from the crowd. Internship experience can be an advantage if leveraged and narrated correctly. When a company hires a new graduate, it knows the lack of experience and proof points to consider in the candidate. They are therefore looking for genuine interest, willingness to learn, and potential in new grads. If you have internship experience, including them in your cover letter is an excellent opportunity to feature these qualities. Here are a few tips on how to do this best.

Showcase Your Decision-making Process

One risk of hiring new graduates is that they may quit quickly if they find that the industry or the job function is not what they expected. If you have interned at a similar company, you can explain how that experience solidified your interest in the field and helped you narrow down the jobs you are genuinely interested in. By discussing your decision-making process and how the internship provided real-life perspective, you can demonstrate that you are a knowledgeable decision-maker rather than someone who is simply influenced by outside perspectives.

On the other hand, if you interned in an entirely different industry and position, you can use this experience to demonstrate that you discovered what you truly want to pursue. Highlight the positive lessons learned during the internship and avoid speaking negatively about past opportunities. The crucial point is to showcase what you gained from the experience and how it has strengthened your interest in the current company and role.

Be Truthful About The Scope Of Your Experience

Internship experiences can vary widely depending on the company, from simply shadowing an employee to conducting in-depth analysis or participating in structured rotational programs. However, it's important to note that internships typically don't involve holding leadership positions or having significant decision-making authority. It's essential to be honest about your role and responsibilities during an internship, as exaggerating or misrepresenting your experience will likely be noticed by hiring managers.

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In addition, you should not disclose any confidential information about the company at any time. Keep your account of the experience brief and truthful.

Highlight Relevant Skillsets And Potential

If your previous internship provided you with the skills described in the job requirements for the position you are applying for, be sure to emphasize this and explain how you used those skills, as well as your eagerness to further develop them. For example, if you gained experience in analyzing complex datasets during your internship, highlight how you enhanced the company's training through your independent learning efforts, express your enthusiasm for the skill, and illustrate how it contributed to the team's goals to demonstrate your understanding of the practical application of your work. This can show your potential for growth, desire to learn, and proactive orientation towards your job, attributes all hiring managers seek.

When hiring recent graduates, hiring managers are aware that the candidates do not have extensive pre-existing skill sets or decision-making experience. They are hired with the expectation to learn quickly, contribute enough to offset the onboarding and training efforts, and hopefully grow within the company. Including an internship experience in your cover letter can help alleviate any concerns the hiring manager may have about your genuine interest in the company and role, and your desire to learn. It also provides a context for the kind of employee you will be, in ways a resume cannot for new grads.

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Engineering Cover Letter Guide: Step-by-Step Strategies for Success

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