cover letter for iceland tourist visa

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Samples of cover letters for Iceland Visa

When applying for an Iceland visa, your cover letter is an opportunity for you to show your recipient why you qualify. The best format for writing a cover letter is:

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

Please, find the following documents to support my visa application:

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

<Your Complete Name>

I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

Patient’s Diagnosis and History:

(Here include the information regarding the patient’s condition and diagnosis as well as the patient’s relatable history)

(Length of time the medication/treatment/equipment in question is necessary – possibly not exceeding 12 months)

In summary, the (medication/treatment/equipment in question) is medically necessary for this patient’s medical condition and/or improvement.

(Name and signature of physician)”

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK 3200 Whitehaven St. NW Washington, DC 20008 United States of America

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence I need to apply for a Schengen visa.

My primary motivation for traveling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark’s culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for the duration of this trip has already been accepted by my company.

Please also find additional information that proves I will be returning to the United States:

Planned Itinerary:

November 9, 2022 – Flight from New York to Copenhagen via [Flight number] November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week) November 18, 2022 – Travel To Marvik and stay there for 4 days November 22, 2022 – Travel from Marvik to Frankfurt November 28, 2022 – Flight back to New York from Frankfurt

I’m confident you’ll discover everything is in order. Don’t hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favorable reply to my application.

“Your Name And Surname” “Your Address”, United States”

“Dear Visa Officer,

I have attached to this letter the following documents [List of documents].

Frequently Asked Questions:

What other countries can i visit with my schengen visa.

You are permitted to travel to the following European countries with your Schengen Visa:

Why Is A Cover Letter Important?

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Guide to Iceland Schengen Visas for US and Green Card Holders

Prepare for your trip to Iceland, the land of natural wonders and cultural diversity, by familiarizing yourself with the visa requirements. In 2022, all Trusted Icelandic embassies and consulates in the US received a total of 3,479 visa applications. With a remarkable 96. 55% approval rate, the hope of obtaining an Iceland Schengen visa is fairly high, and many travelers from the United States of America may find this as a plus.

US Citizens Visa Exemptions.

Americans find the fragrance of Icelandic nature as this is visually overwhelming. However, citizens of the US can enjoy the privilege of visa exemption in case of an underlying short stay in Iceland and the Schengen Area, as well. In the context of movement across borders, this stands for having the liberty to investigate Iceland for 90 days as an aggregate of 180 successive days, including but not limited to activities like tourism, taking part in economic deals (for example, services and investments), short-term studies, social activities, sports, and medical treatment.

Nevertheless, for those having bigger motives than short-term visits, like job and academic work, residence, or settling in Iceland, knowledge of the procedure of how to get a (D) Visa is an unquestionable necessity.

The Dawn of ETIAS

In 2024, envision a dynamic transformation unfolding as the European Travel Information and Authorization System (ETIAS) takes effect, enhancing the travel experience for US citizens visiting Iceland. ETIAS, an electronic authorization system, plans to facilitate travel entry for the citizens of the countries that are exempt from visa requirements, among which is the USA. In contrast with the traditional visa applications, the newly proposed system removes the requirement of border crossing. Individuals can travel as many times as they desire within the passport’s validity period and will receive a three-year stay, which authorities may extend until the passport’s expiration date.

Deciphering Green Card Holder Visa Requirements

As a Green Card holder settled in the United States, embarking on a journey to Iceland presents some challenges, one of which is that according to your country of origin your passport will not serve as a means for entering Iceland Here’s a comprehensive breakdown:

Passport holders from countries with visa liberalization agreements under the European Union (EU) don’t need a visa to visit Iceland or any EU State. Similarly, if your original passport does not subscribe to such an agreement, visiting Iceland will require completing the visa application process.

Eligibility and Application Process for Green Card Holders

The residents holding Green Cards in the USA can apply for Schengen visas in Iceland but must ensure they meet some requirements. To initiate your application journey, consider the following aspects:

Residence Status: You will surely need legal residence in the US to be a holder of a Green Card or other right visas such as F1 (I-20), H1B, G1, and J1, which are all relevant and valid.

Residence Validity: For an uninterrupted trip to the Schengen area, the period of your residential status in the US should not be less than 3 months after you finish the visit. You will be able to re-enter the US smoothly and legally once the contraction to Icelandic exploration is done.

Visa Denial History: While you have been cleared for the non-visa system in Iceland or Schengen States before, you should stick to the Iceland Schengen visa application.

Iceland Visa Types for US Residents and Green Card Holders

Green Card holders and US residents have access to a variety of Iceland Schengen visa types tailored to specific entry purposes:

Iceland Airport Transit Visa:

In this case, because I am going from another non-Schengen destination, an Icelandic airport is the right choice.

Iceland Tourist/Visitor Visa:

It is to attract people who intend to see the natural amazing view of Iceland, meet and greet friends and relatives, or dive into cultural vultures.

Iceland Business Visa:

The sole purpose of this area is to facilitate the work of those individuals who are involved in meetings, conferences, and collaborations for business purposes.

Iceland Official Visit Visa:

Specifically, the official delegations should be kept in mind that represent governments or institutions when they go for a visit in Iceland.

Iceland Medical Visa:

Participation in the development of personal healthcare given to patients during tourist visits or medical consultations within Iceland.

Iceland Short-term Study Visa:

Collaboration with Icelandic educational institutes for participants with courses not exceeding three months.

Iceland Visa for Cultural, Sports, and Film Crews:

This guide provides an overview of the procedures and requirements for participants in cultural events, sports activities, or film productions in Iceland.

Document Checklist for Iceland Visa Application

The key to preparing an impeccable and detailed Iceland Schengen visa application should not be disregarded. Green Card holders must ensure they assemble the following essential documents:

Completed Application Form:

 Carefully put information in the application form and sign it with the blue pen. Instead, the downloadable format stays as a foundation.

Valid Passport:

 Never run down memory of age more than 10 years and only have at least two blank visa pages of visa. Make sure there is a gap of three months after the expiry date of the visa.

Recent Passport-sized Photographs:

 You must follow Schengen specifications, which ask for a white background, as well as size and dimension limitations.

Proof of US Residency: 

Provide either your Permanent Resident Card (Green Card) or your valid USA residence visa, and in addition give the US official the proof that you have the right to return to the US.

Travel Arrangements Evidence: 

Shine a spotlight on your flights that are already booked; share your flight booking details so your travelers can seamlessly follow your itinerary from your start to your end destinations.

Travel Medical Insurance:

 Get travel medical insurance of at least €30,000 (or equivalent in USD) covering emergencies and repatriation. 

Accommodation Proof: 

Document therefore the arrangements that could justify your accommodation, which can include hotel booking confirmation, rental deals, or invitations.

Comprehensive Cover Letter:

 Start a beautifully written cover letter that comprehensively expounds the purpose of the visit, how long you will be staying, and the different aspects.

Visa Fee Payment Receipt: 

Provide a copy of the receipt to indicate that you have paid for the visa.

Financial Capability Proof: 

Submit documents that depict your financial ability to cater to your Icelandic stay during your Icelandic stay like Bank account statements, sponsorship letters, or a combination of both.

Employment Verification:

 Send copies of work-relevant documents based on your current job, such as work contracts, bank statements, employer leave permission, and documents related to payment taxes.

Civil Status Documentation: 

To support the credibility of the dying witness, remove the documents that indicate the condition or age of the witness. Such documents include marriage certificates, birth certificates, or death certificates.

Additional Documentation: 

Depending on whether or not you are planning to travel for personal or business reasons, the required paperwork may vary. For instance, you may need, among other documents, references from your institution, an invitation letter from the relevant institution, and others.

Financial Prerequisites and Accommodation Considerations

Meeting the financial prerequisites for an Iceland Schengen visa application is crucial:

Besides a minimal amount of ISK 8,000 (about USD 64. 03) per day, you will need money for your trip to Iceland.

For the house crew members who are sponsored by another crew member, it is reduced from ISK 8,000 to USD 29.43 per day.

Similarly to hotels, the fixed rate of ISK 8,000 per day has been established for the duration of stays.

For partially reserved places, you should furnish evidence of possession of financial transactions taking place on both reserved (distributing) and autonomous days.

In the absence of the advance accommodation booking, a person needs to have written proof of the daily receipts that amount to at least USD 294. 35 or ISK 40,000.

Application Process through VFS Global

The application process unfolds as follows:

• Online Appointment: Begin the process by submitting the authorization form online and picking up the schedule for your appointment.
• Form Completion: Have the visa application form filled in carefully, making sure it is error-free and complete.
• Document Compilation: Get all documents that meet all checks list.
• Submission: Please visit the closest VFS Global Visa Application Center which is located in your residence city for your procedure.
• Biometric Data: Take fingerprints and photos when your appointment takes place.
• Visa Fee Payment: In this case, pay the visa fee using a credit card or other modes of payment accepted.
• Application Review: All the documentation will be examined and additional facts may be required if needed.
• Processing Time: The duration considered for that process averagely takes 15 days. This time could reach 30 days during peak periods and exceeds even 60 days in case of all extreme situations.
• Passport Collection: After approval, go to the application center and bear in mind that your passport with the visa stamp will be at the application center.

Iceland as a Green Card holder necessitates a meticulous understanding of visa requirements, document preparation, and application processes. By adhering to the guidelines outlined in this comprehensive guide, Green Card holders can embark on a seamless and enriching Icelandic experience. 

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Applying for a Travel Visa to Visit Iceland - A Handy Guide

What is the Schengen Area?

Why do i need a schengen visa, how to apply for a visa to visit iceland, applying for a visa, what if my visa application is refused, etias application for iceland, why should you visit iceland, the northern lights, jokulsarlon glacier lagoon, mount kirkjufell, the blue lagoon.

When preparing for a trip to Iceland, navigating the maze of visa paperwork might not be as exciting as dreaming about soaking in the Blue Lagoon or chasing the northern lights . Even still, it might be the golden ticket between you and your Nordic adventure. 

This article aims to be your go-to guide in figuring out what paperwork you'll need before you can enter Iceland and begin exploring the land of ice and fire. Whether you want to rent a car , stay in the best hotels in Iceland  and explore the wonders of the Ring Road by yourself, or take one of many fantastic self-drive tours , getting your paperwork sorted is the first step.

Let's not waste any time and get right into it. Once you get through reading this article, the people at passport control will be standing vis-a-vis a visa wiz!

• See also: 18 Things to Do and Places to Visit in Iceland

Top Self Drive Tours in Iceland

10-day self-drive tour of the complete ring road of iceland with top attractions & snaefellsnes, incredible 1-week summer self-drive tour of the ring road of iceland & golden circle, best 7-day northern lights self drive tour through south iceland to jokulsarlon ice cave.

• See also: Where is Iceland?

The Schengen Area is not synonymous with the European Union. Some EU countries, like Ireland, are not part of the Schengen Area, while others, like Iceland and Norway, are non-EU members but are part of Schengen. If you're planning a trip to multiple European countries, a single Schengen Visa can grant you entry to all member states. However, conditions apply, and visas are generally given by the country that is your primary destination. For more information, see this list of all the countries within the Schengen area . 

If you do not have visa-free travel to Iceland, you will require a Schengen visa, casually referred to as a tourist visa, if you want to visit the country. This short-stay visa allows its holder to travel freely within the 26 countries of the Schengen Area for up to 90 days within 180 days. The visa is commonly used for tourism, business trips, or transit.

Citizens of certain countries outside of Schengen, such as the United States, do not require a Schengen Visa for short stays within the Schengen area. This is because visa-free arrangements between individual countries and the Schengen member states allow for reciprocal short-term travel.

Photo by  ConvertKit .

Before you delve into the application process, it's probably best to start by determining if you actually need a visa to visit Iceland. You wouldn't want to do unnecessary paperwork, would you? If you're unsure whether or not you have visa-free travel to Iceland, you can look at the list of countries that require a Schengen visa.  

You can apply for a visa to Iceland in the countries and cities listed on this site . Icelandic embassies issue visas in four cities: London, New Delhi, Beijing, and Washington D.C. In about 120 other cities, other Schengen member states issue visas on Iceland's behalf.

The Icelandic Government has an informative site detailing the process of applying for a visa to visit Iceland . Applications should not be filed more than 6 months before the start of the intended visit or 9 months in the case of seafarers. As a rule, the application should not be filed later than 15 days before the start of the visit.

There are several documents you will need before applying for the Schengen visa. The following are the basic requirements, but your embassy might require further documents:

• A visa application form.
• Two recently taken passport photos (35 x 45 mm). 
• A valid passport that's no older than 10 years and should be valid for three months beyond your final stay in the Schengen Area.
• Your round reservation or itinerary, including dates and flight numbers.
• Your travel insurance policy.
• Proof of accommodation, such as your hotel/guesthouse booking, a rental agreement, or a letter of invitation from the person hosting you .
• Proof of financial means to show that you have enough money to support yourself through your stay in the Schengen Area. This can be a bank account statement, a sponsorship letter from another person who will support you financially during your stay , or a combination of both.

When applying, you must be ready to present biometric data such as fingerprints and pay the visa fee (€80 for adults and €45 for children from 6 to 12 years old.) After you finish your application, you should expect to get an answer in the following weeks. Once your visa arrives, you will be ready to travel to Iceland and get started on your adventures.

Top Nature Tours in Iceland

Best ice cave tour in vatnajokull glacier starting from jokulsarlon glacier lagoon, inside the volcano thrihnukagigur tour with transfer from reykjavik, small group tour of snaefellsnes national park with transfer from reykjavik.

Image by  VIN JD .

It's essential to follow the instructions carefully when filling out your Schengen visa application, as there are many instances where these applications get refused. Make sure that you start your application early so you have the option to amend any mistakes before you run out of time.

Several reasons can lead to the denial of a Schengen visa application. Here are some examples: 

• A failure to provide all required documents, such as missing bank statements, travel insurance, or incomplete application forms.
• The travel insurance does not cover the minimum required amount or the entire stay in the Schengen Area.
• Failing to provide confirmed hotel bookings, invitation letters, or other forms of accommodation proof.
• A lack of proof of financial sufficiency to support oneself during the stay.

If, for whatever reason, your application is refused, you will receive a refusal letter explaining the reason behind the decision. This refusal does not deny you the right to reapply for a Schengen visa at another time. 

If a Schengen visa application is refused by the Directorate of Immigration in Iceland, the applicant can appeal the decision to the Icelandic Immigration Appeals Board within 15 days of receiving the refusal letter. Along with appeals, the applicant can hand in supporting documents that could help grant the applicant the preferred outcome of the appeal.  

Image by  katyveldhorst .

The process of applying for a visa to visit Iceland will change a bit in 2025 as the European Union plans to introduce ETIAS (European Travel Information and Authorisation System). Once initiated, there will be a 180-day period of grace, after which all third-country nationals will require ETIAS approval. This electronic visa waiver will be mandatory for all visa-exempt travelers for the Schengen area and will allow them to travel to Iceland and other Schengen countries.

ETIAS will allow for a total stay of 90 consecutive days with each entry to Iceland and the Schengen Area, much like the current Schengen visa. ETIAS to Iceland will be valid for 3 years from the date of issue, meaning that you will not need to submit an application before every trip to Iceland.

Make sure to read all of the requirements to apply for ETIAS . They include: 

• Basic information such as name, date and place of birth, nationality, sex, education, occupation, etc.
• Contact information.
• A €7 application fee. However, travelers under the age of 18 or over the age of 70 will not need to pay the fee. 
• Further information (see the link above).

Applying for the Iceland ETIAS should only take a few minutes to fill out an application form. Upon arrival at European border control, you will be able to present your ETIAS-linked passport to immigration officers to gain entry to Iceland and the Schengen area. 

• See also: 40 Best Locations in Iceland

Iceland is a phenomenal travel destination, full of natural wonders and spectacular activities. Whether you wish to go whale-watching by the charming town of Husavik , take on the wilderness of the Highlands by renting a 4x4 , or simply relax in one of the country's many geothermal hot springs , Iceland has something for everyone.

If you're not convinced, here are some of the best things to see in Iceland that might sway your mind.

While the northern lights are beautiful, they can also be unpredictable. The highest chance of seeing them is by going on a northern lights tour alongside a guided expert who will not only know the best place to see the aurora borealis but will also impart you with plenty of knowledge and stories. 

Top Northern Lights Tours & Holidays

2 day ice cave tour with south coast waterfalls & jokulsarlon glacier lagoon, 3-day northern lights tour of iceland’s golden circle & south coast with ice caving & glacier hiking, 8-day guided northern lights winter tour of the complete ring road of iceland.

Given its stunning beauty, it is no surprise that the Jokulsarlon glacier lagoon is one of Iceland's premier attractions and a great spot for photography. The best way to experience everything the location has to offer is on a 1-hour zodiac boat tour of the glacier lagoon , where you will get up close and personal with the colossal icebergs.

The arrowhead-shaped mountain  Kirkjufell is one of Iceland's most iconic attractions. Located on the Snaefellsnes peninsula , a region famous for its natural diversity, Kirkjufell is accompanied by a quaint waterfall nearby that further enhances the location's charm.

• See also: The Ultimate Guide to Snaefellsnes Peninsula

A fun way to take in the beauty of the location from an unusual vantage point is on a  guided 2-hour kayaking tour under Kirkjufell . The rest of the peninsula is definitely worth exploring as well, which you can do on the many Snaefellsnes tours available.

• See also: 22 Best Things to Do in Reykjanes Peninsula

A dip in these warm waters offers relaxation, while the surrounding lava landscape provides a stark and beautiful contrast, making it an oasis of calm and rejuvenation. Getting a ticket to the Blue Lagoon  is something most people do when visiting Iceland, while some prefer extending their stay in the area by booking a hotel by the Blue Lagoon .

• See also: Top 10 Things to Do in Reykjavik

There are plenty of things to see in Reykjavik, such as the views from the top of Hallgrimskirkja church or Perlan  or the vibrant nightlife in Laugavegur . Taking one of the many fantastic walking tours of Reykjavik with a local expert is a great way to get acquainted with Iceland's unique culture.  

Overall, Iceland is a fantastic travel destination, and you shouldn't let a visa application should not stand in your way of getting to enjoy the country's wonders. 

That's it for our guide on applying for a visa to visit Iceland. Did we leave any of your questions unanswered? Do you have any tips for would-be visitors? Let us know in the comments below!

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Navigating Iceland Tourist Visa: Application, Documents & Fees

Last Update: 01-08-2024

Aditya Jain

Table of Contents

Introduction, what is an iceland tourist visa, how to apply for an iceland tourist visa, documents required for iceland tourist visa, photo specification for iceland tourist visa.

• Where to Apply for an Iceland Tourist Visa

Iceland Tourist Visa Processing Time for Indians

Validity and extension of iceland tourist visa, travel insurance requirement for iceland tourist visa, final thoughts.

Planning a trip to Iceland starts with getting a Iceland tourist visa. This guide is here to help you navigate the application process smoothly, explaining each step clearly from figuring out the right visa to submitting your application.

Getting a tourist visa not only opens up the beautiful landscapes of Iceland for you to explore but also lets you travel across other European countries in the Schengen zone. 

An Iceland tourist visa for Indians is a type of Schengen visa that allows Indian passport holders to enter Iceland for leisure or tourism purposes. This visa permits a stay of up to 90 days within a 180-day period in the Schengen area. 

Step 1: Visa Type and Eligibility

First determine the type of visa you need, which is a Schengen tourist visa. Check your eligibility to apply, understand the required documents, the application timeline and the fees involved. Ensure your documents are in English or have them translated. You can find general information for Schengen visa applicants from India here.

Step 2: Start Your Application

Fill in your visa application online at the government website. After applying, print and sign the cover letter and prepare to submit supporting documents and biometrics at a Visa Application Centre. 

Step 3: Book an Appointment

Book an appointment at a VFS Global Visa Application Centre to give your biometric information (fingerprints and photo). Each family or group member must book individual appointments. After booking you will receive a confirmation email along with an appointment letter.

Step 4: Pay Your Fees

You need to pay the visa application fee at the time of your appointment at the Visa Application Centre. Ensure you have the fee ready for payment as per the current rates.

Step 5: Visit a Visa Application Centre

Attend your scheduled appointment at the designated Visa Application Centre to submit your completed visa application form and necessary documents in person. Read what to expect during your visit here.

Step 6: Track Your Application

Stay updated on the status of your visa application. You will receive an email when your decision is returned to the Visa Application Centre. You can also opt for SMS updates if available or track your visa application status online using the Reference Number on the invoice/receipt and your date of birth.

Step 7: Collect Your Passport

Once a decision is made you can collect your documents and passport from the Visa Application Centre. Ensure you bring the original ICR and a copy of your Government ID Proof. Third-party collection is only allowed for immediate family members or an authorized representative with proper documentation.

For an Iceland tourist visa, the photo requirements are very strict. Here are the photo requirements:

Size: 35mm x 45mm

Recent Photo: The photo must be recent, not more than 6 months old to ensure an accurate representation of the applicant’s current appearance.

Background: Plain, light-coloured background (white or off-white is preferred) with no shadows

Position: Head centred in the frame, facing forward, and covering 70-80% of the height of the photo (32-36mm from the bottom of the chin to the top of the head)

Expression: Neutral expression, both eyes open and mouth closed. No smiling, frowning or raised eyebrows

Eyes and Glasses:

• Eyes must be visible and not covered by hair or glasses frames
• Glasses are allowed if they don’t cause a reflection and don’t obscure the eyes. Tinted glasses and sunglasses are not allowed

Headgear: Only for religious reasons and must not cover any facial features.

It is essential that the photo meets all these criteria to avoid any delays or rejections in the visa application process.

Where to Apply for an Iceland Tourist Visa?

To apply for an Iceland tourist visa in India, you need to go through the designated Visa Application Centers managed by VFS Global. Here are the centres in major Indian cities:

• Address: Delhi Shivaji Stadium Metro Station, Mezzanine Floor, Baba Kharak Singh Marg, Connaught Place, New Delhi – 110001
• Address: Trade Centre, First Floor, ‘G’ Block, Bandra Kurla Complex, Bandra (East), Mumbai – 400 051
• Address: VFS Global Services Pvt. Ltd, Ramee Mall, 2nd Floor, No. 365, Anna Salai, Teynampet, Chennai - 600018
• Address: 22, Gopalan Innovation Mall, Bannerghatta Main Rd, Sarakki Industrial Layout, 3rd Phase, J. P. Nagar, Bengaluru, Karnataka 560076.
• Address: Kolkata VFS Global Services Pvt. Ltd. Rene Tower, Building No. 1842, Rajdanga Main Road, Rajdanga, Landmark: Near Geetanjali Stadium, Kolkata – 700107

Each of these centers will handle the visa submission and biometric collection. To start your application you need to:

• Fill out the visa application form online at the Directorate of Immigration Iceland’s official website or through the VFS Global portal.
• Book an appointment through the VFS Global website to visit your nearest Visa Application Centre.
• Prepare and submit the required documents as per the checklist on the VFS Global website for Iceland.

Iceland Tourist Visa Fees for Indians

Additional Fees and Services:

Important Notes:

• All visa and service fees can be paid either in cash or by card.
• The visa and VFS service fees are non-refundable, regardless of the outcome of the application.
• Visa fees are subject to change based on the current exchange rate without prior notice.

Iceland tourist visa processing time is 15 calendar days from the date of the appointment at the Visa Application Centre. However this can vary depending on the VFS centre workload, time of year (peak season can be longer) and completeness of application.

Apply well in advance of your travel date, ideally 3 months before, to allow for any processing delays. This will make your travel planning smoother and all Iceland tourist visa requirements met within a reasonable time frame.

A Uniform Schengen Visa, issued by any Schengen state, allows travel across the entire Schengen area. If your main destination is within a specific Schengen state, you should apply for your visa through the embassy representing that state. While the validity of a Uniform Schengen Visa can extend up to 180 days, the allowed duration of stay is generally up to 90 days, with the exact period determined at the embassy's discretion. It's crucial to verify the validity and duration of stay on your visa sticker once approved.

Visa Extension Criteria

Visa extensions are possible under specific circumstances but cannot exceed 90 days within a 180-day period. Extensions may be granted if:

• Force Majeure or Humanitarian Reasons : Unexpected events or emergencies prevent you from leaving the Schengen area within the authorised timeframe.
• Significant Personal Circumstances : Justifiable personal reasons that warrant an extension of your stay.

Application Process

Visa extension applications must be submitted in paper form. You can either drop the application at the Directorate of Immigration's office or send it by regular mail to:

Directorate of Immigration Dalvegur 18 201 Kópavogur Iceland

Ensure the application form is completed in full and signed.

• Extensions due to force majeure or humanitarian reasons are free of charge.
• Extensions for significant personal reasons incur a fee of ISK 4,600.
• Photocopy of your passport.
• Photocopy of your current visa.
• Proof of travel medical insurance.
• A letter detailing the reasons for your extension request.
• Medical certificate, if relevant.

Before applying for an extension, it's essential to check the conditions and validity stated on your visa sticker. Always plan ahead and apply for an extension well before your current visa expires to avoid any legal complications.

For Indian citizens applying for tourist visas to Iceland, having valid travel medical insurance is a must. Here are the Iceland tourist visa requirements for the insurance:

• Coverage Area: The insurance should cover the entire Schengen area, not just Iceland.
• Minimum Coverage: The insurance should have a minimum coverage of €30,000. This amount is to cover expenses which may arise due to repatriation for medical reasons, urgent medical attention, and/or emergency hospital treatment or death.
• Validity: The insurance should be valid for the entire duration of the stay. The validity of the insurance should cover the entire period of the visa and also include extra days to cover any potential extended stay or travel disruptions.

Please check the details of the insurance coverage and make sure it meets the Schengen visa requirements. This will help in smooth visa processing and also gives you financial protection during your trip.

Learn more about Iceland visas

Visa to Iceland - Government Website

Iceland Tourist Visa VFS

Iceland Tourist Visa - Directorate of Immigration

Iceland Visa Appointment

Iceland Visa for Indians

Iceland Work Visa

Getting your tourist visa is the first exciting step towards your Icelandic adventure. This guide aims to simplify the process, ensuring you understand each requirement and step thoroughly.

With careful preparation, you can look forward to a successful application. Iceland offers a stunning array of natural wonders and unique cultural experiences, all waiting for you once you have your visa. So, make sure to follow the guidelines, and soon you'll be on your way to an unforgettable journey in the land of fire and ice.

Enjoy your travels and the incredible experiences that Iceland has to offer!

How long can you stay in Iceland on a tourist visa?

How much bank balance is required for an Iceland tourist visa?

Can I visit other Schengen countries with an Iceland tourist visa?

How much does an Iceland tourist visa cost?

Read more about visas

In this article

Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?

The Ísland.is App

Applying for a Visa

Supporting documents.

The following documents are generally required to be submitted in support of a visa application.

Please note that these are only the basic requirements. On the website of the applicable embassy/consulate, you will find the complete list of requirements and the application procedure.

Applicant's passport photo (35 x 45 mm).

Passport / Travel document

- Must not be more than ten years old.

- Must be valid at least three months beyond the planned stay.

- Must have at least two blank pages.

Documents confirming financial means. Either:

- the applicant's bank statement, or - guarantee from host, along with payslips or bank statement.

Documentation allowing for the assessment of the applicant’s intention to leave the territory of the member states, for examplee: - Reservation of or return or round ticket. - Proof of financial means in the country of residence; bank statements. - Proof of employment and a certificate from the employer that the applicant can come back to work upon his return. - Proof of real estate property. - Proof of integration into the country of residence: family ties; professional status.

Travel medical insurance with a minimum coverage of EUR 30.000. Applicants shall, in principle, take out insurance in their country of residence. Where this is not possible, they shall seek to obtain insurance in any other country. The insurance shall be valid throughout the Schengen area and cover the entire period of the applicant’s intended stay or transit.

Documents confirming the purpose of travel: - Letter of invitation from host (reference person), if the purpose of the trip is to visit friends or family. - For a family visit, documentation of the family relationship is required. - For a business trip, confirmation/invitation from a company in Iceland. - For tourists, hotel booking and tour booking, as applicable. - If the intention is to attend a meeting or seminar, confirmation/invitation from the applicable conference organizer/institution.

When lodging an application, the applicant shall allow the collection of his fingerprints and pay the visa fee.

Service provider

Related material

Iceland Tourist Visa Application

Iceland sticker visa, schengen visa, iceland tourist visa conditions for travellers.

• You must submit a passport or other travel document issued within the last 10 years. This must have at least 2 blank pages and be valid for at least another 3 months after the date you intend to leave the Schengen area.
• Each person travelling with you on your travel document must submit their own visa form.
• When you submit your application your fingerprints will be taken. These will remain valid for 5 years. Some applicants, such as children under the age of 12, do not need to have their fingerprints taken.
• You will be charged a fee for your application. If you apply through an external service provider you will also have to pay an extra fee to the provider.
• Visa stay 90 days
• Visa validity 90 days
• Visa processing 15 days
• Visa price kr 60
• Visa term Short term
• Visa applicant Required

Iceland tourist visa requirements for Travellers

• Visa Application Form Completed application form for Iceland, ensure all sections are filled out accurately and legibly, incomplete or incorrect forms may result in delays or denial of your visa application, double-check for any errors before submission.
• Passport Photo A passport photo is required, the photo must be no older than 6 months and must meet the specific requirements set by Iceland authorities, such as size, background color, and facial expression, ensure the photo is of high quality to avoid any issues.
• Travel Proof A round-trip flight reservation for Iceland, this should include details of your departure and return flights, with confirmed booking references, this helps verify your travel plans and intended stay duration.
• Previous Passport Provide a previous passport of your country if any, this can help verify your travel history and identity, ensure you provide clear copies of all relevant pages.
• Cover Letter Covering letter mentioning the details of the applicant, travel, and details of the other members traveling with you, this letter should provide a clear explanation of the purpose of your trip, your travel plans, and any other relevant details that support your visa application.
• Passport Original passport or travel document of your country with at least 6 months remaining validity on the date of travel and at least 2 visa pages clear of any markings, the passport should be in good condition without any damage that could render it invalid.
• Current Details Employed: • A letter from your employer on company letterhead, with contact details, stating that a leave of absence has been granted, purpose and duration of the trip, and that you will be returning to your current job. • Current bank statement of the latest 6 months • Income Tax Return (ITR) • Original pay slips Self Employed: • Include a copy of your business license • Company bank statement of the latest 6 months • Income Tax Return (ITR) Student: • Submit an official letter from your school indicating that you are in good standing and that you are registered for the upcoming semester. • No Object certificate from School or University. • Retired: • Submit proof of your retirement fund.
• Accomodation Proof Accommodation reservation in Iceland for the duration of your visit, the reservation should include the name and address of the accommodation, your check-in and check-out dates, and confirmation of your booking, this helps verify where you will be staying during your trip.
• Bank Statement A recent monthly bank statement of the applicant from your country, the statement must clearly show the applicant's name as the account holder, the balances of the accounts, and the date of the statement, if statements are printed online, they must be authenticated (stamped) by bank officials, this document helps demonstrate your financial stability.
• Travel Insurance Proof of travel insurance for Iceland with the certificate of insurance and the table of benefits, you can also provide a letter from the bank confirming that you have insurance with them along with a copy of the credit card and the table of benefits, this document ensures you have adequate travel and medical coverage during your stay.

Iceland travel details

Iceland travel advice.

Issue Date : Mar 25, 2024

Iceland tourist visa advice

Frequently asked questions, countries to travel near iceland.

For visitors, travel, student and other international travel medical insurance.

Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

• 06/14/2019 – Take a flight from San Francisco, CA
• 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
• 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
• 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
• 06/18/2019 – Travel to The Matterhorn
• 06/19/2019 – Travel to Jungfraujoch – The top of Europe
• 06/20/2019 – Travel to Interlaken and Lucerne
• 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
• 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
• 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
• 06/24/2019 – Travel Back to Zurich.  Overnight stay.
• 06/25/2019 – Take a flight back to San Francisco, CA.
• Schengen visa application form
• Two photographs
• Valid passport – Original and a copy
• Proof of accommodation
• Proof of my bank statements, tax returns, and my last 3 pay stubs
• Employment letter, no objection letter
• Marriage certificate
• Flight itinerary
• Schengen visa fees
• Schengen visa travel insurance
• Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
• Proof of medical records – specific to your medical condition
• Bank statements to show that you have enough money to take care of your treatment. 

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• Schengen Travel Insurance Discussion Forums Read/Post Experiences

Visa Procedure

• Application Requirements Embassies and Consulates Germany Transit Visa How to Apply in India How to Apply in USA Procedure Sample Interview Questions Schengen Agreement Transit Visa Visa Types Where to Apply Who Needs Visa More Topics
• Application Cover Letter - Business Application Cover Letter - Tourists Application Fees Application Form Flight Itinerary Invitation Letter Means of Subsistence No Objection Letter Photograph Requirements Proof of Accommodation Sponsorship Letter

Post Application

• How to Extend Schengen Visa How to Read Visa Sticker Port of Entry Documents
• Common Reasons for Rejections How to Appeal Rejection Sample Appeal Letter
• Employment Visa Residence Permit Trip to Non-EU Countries

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Everything about visiting Iceland. Get your questions answered and share any tips and advice you might have for travellers.

Iceland Tourist Visa Experience - New York City

Interview Location: VFS Center in New York City

Questions asked:

What kind of visa are you applying for?

No other questions were asked as we just had a normal convo about the trip and my plans.

Documents to Bring to the Interview

· Original Passport - bring a single side printed color copy of every page with information, this includes your 1st and last page and any pages with visa or stamps.

· Green Card as proof of residence in the US (if applicable) - Bring a color copy of the front and back, one-sided printed. DO NOT GIVE AWAY YOUR ORIGINAL GREEN CARD. Let them scan it and make sure to take it back.

· VFS Appt Confirmation letter and Transaction receipt.

· Iceland Visa Application AND Schengen Visa Application (Both are different).

· 2 photographs with white background, size 35mm x 45mm. I took it home with my DSLR camera, uploaded it online to remove the off-white background and made it one tone darker than pure white, printed 8 copies for under $1 at Walgreens. Although, during the interview, they only take 1 pic and give the other back to you.

· Wrote a cover letter of 2 pages explaining my itinerary and added a table format summarising my itinerary on the 3rd page.

· Proof of employment from work with salary, start date, position, approved vacation, and HR contact info on the letterhead.

· Medical insurance from AXA Schengen. Some people say it’s not good, they don’t cover everything, etc. but it works and the consulate accepts it. I also don't think it really matters because there are countries where their citizens do not need a visa and they don’t even think about insurance. Sure, you can get it if you have health issues, but if you are young, physically fit, and not planning on doing something crazy, you should be fine.

· Flight ticket as means of transport, single-sided copies.

· Rental car confirmation

· All confirmation of lodging. If you have multiple different places, bring confirmation copies for all.

· Financial Means

o Past 3 months of Primary Checking Account Statement in color, one-sided

o Past 3 months of Secondary Checking Account, one-sided

o Past 3 months of pay stubs. They don’t mention this on the checklist but they did ask at VFS and I did bring those with me.

· Courier – As of March 2024, VFS only partners with Fedex. We went to Fedex and they said we can buy a prepaid courier online for ~$18-20 but we need the address of sender and we were not sure if it’s the embassy or VFS who directly mails it to us so it’s risky at this point. Therefore, we just opted to choose VFS courier service which put me back by $37.50 but at least it was safe and was 1-day delivery.

· Visa Interview: 29th March

· Passport Dispatched from Embassy: 12th April (10 business days after the interview)

· Passport Delivered: 15th April (1 business day after the dispatch)

Additional notes:

· VFS online system is messing up everyone’s bday, mine shows 04-02-2023. When you visit the office get it updated.

· Make sure they scan your GC and give it back to you

· Get the application tracking number

· Ask your VFS agent during the interview to confirm your mailing address, name, and DOB. All 3 things were wrong for me, and luckily, I got them all fixed. Confirm all 3 for Visa, and 1st two for Fedex.

· Get Fedex tracking number

Edit: This is not for US Citizen but everyone else who requires visa to travel to Iceland.

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Should you mention all travellers in Schengen visa cover letter?

3 of us are planning to apply for an Icelandic visa from India. Just to be clear and transparent, in the cover letter, we want to mention the details of the other 2 along with the passport numbers that we are flying together.

The problem:

No appointments are available for the same date.

Should we still mention the details of the other 2 travellers in our cover letters?

• schengen-visas

• Will you only travel if all three of you can go or will one or two of you still go if not? –  Willeke ♦ Commented Dec 23, 2023 at 15:18
• This must be a common problem for families too, who need individual visas. Could you write a joint letter requesting an interview together? –  Weather Vane Commented Dec 23, 2023 at 19:29
• @Willeke yes, the trip can only happen if all 3 are going. –  Siddharth Thevaril Commented Dec 24, 2023 at 13:31
• @WeatherVane VFS Global handles Visa appointments here. Are you suggesting we should write a joint letter to VFS? –  Siddharth Thevaril Commented Dec 24, 2023 at 13:32

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Browse other questions tagged visas schengen schengen-visas iceland ..

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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Travel Itinerary for Iceland Visa Approval

by Femina | Jul 31, 2023 | cover letter | 0 comments

Whenever you apply for a tourist or business visa, most consulates want you to submit a detailed day wise travel itinerary for visa processing. But how to write one ? Is there a format for travel itinerary ? This article makes it clear how to create a travel itinerary for Iceland visa Approval in 5 minutes along with it’s relation with a  personal cover letter for visa .

P.S : Many of you have been asking us if travel itinerary is the same as  flight itinerary . No it is not. We will explain the difference further. If you are in a hurry and want to get your travel itinerary along with cover letter you can use our service below and we can make it for you.

What does a Travel Itinerary mean for a Visa Purpose ?

A travel itinerary is a day-wise breakup of what you intend to do once your visa is approved. Ideally, you must cover all the days between the start and end days of your trip. The typical structure of a travel itinerary is Date: Plan for that day. Example :  20 December : Land in Reykyavik & check-in to my Hostel  (Bus Hostel) You will create the same plan as shown above for your entire trip.

Is a Travel Itinerary same as Flight Itinerary ?

No. The flight itinerary is information about the flight you are taking for your trip such as flight number, travel dates, layover time and price whereas travel itinerary explains the travel itself such as what you intend to do once you get there. So they both are different. You can read our article about flight itinerary for visa to know more about flight itinerary .

How do I present my Travel Itinerary to the Embassy ?

Our recommended method is to add your travel itinerary in your  personal cover letter for visa itself.  That way you can cover two requirement in one document and make your visa process simpler.

To get a cover letter + travel itinerary for your visa application, we recommend BlinkDocs to our customers.

The main purpose of a travel itinerary is to provide the following information about your trip. Such as:

• What is your purpose of your travel ? (Example, backpacking, honeymoon, to visit friend/relative, for attending a trade fair or event)
• What should be the validity period of your visa, if Approved ? (If you are travelling for 7 days, then your visa will have a validity of  9 days from the trip start date  )
• Should you get a Single entry or multiple entry visa ? (Example : If you plan to travel to  London  during your Europe trip, then you need to have a multiple entry visa otherwise you will not be allowed to re-enter Schengen area).

Sample Travel Itinerary for Visa Application

Here is a sample template for Schengen visa applicants. In this example the applicant is travelling for 7 days between October 24 to October 30, 2023.

October 24, 2023 :  Depart from New York & Land in Reykjavik . Check in to my hostel (Kex Hostel).

October 25,2023  : Walk around Reykjavik touristic highlights. In the evening, go on Reykjavik Boat Rides.

October 26,2023  : Day trip to Hallgrimskirkja Church  with a local friend.

October 27,2023  : Take a train to Husavik and check-in to my hotel (Hotel Foss).

October 28,2023  : Take a day tour with a professional tour guide and In the evening enjoy Thorramatur.

October 29,2023  :  Visit ”Whale Museum” and in the evening enjoy viewing point.

October 30,2023  : Reach Husavik Airport and back to my home in New York.

How to get Travel itinerary for visa ? Is there an app or a website who can help with this ?

First of all you will need to plan the trip yourself. That means, if you are going to Europe you must at least know which countries (Schengen visa) and which cities that you are planning to visit along with a vague idea of what you are planning to do there. Once you have this you can use the below website to make your travel itinerary along with a personal cover letter and download it as a PDF. Here is a sample travel itinerary for visa.

Is travel itinerary required for Schengen visa Application ?

Yes. A cover letter is a mandatory document when applying for Schengen visa.  As per the VFS website  you need to bring a cover letter during your Schengen visa appointment.

Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both the requirements. The next section deals with travel itinerary.

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